Collecting Private Archives: The University of Calgary Experience

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Title: Collecting Private Archives: The University of Calgary Experience

1
Collecting Private ArchivesThe University of
Calgary Experience

2
Where on Earth is Calgary?
3
The Context The University of Calgary

Established as an autonomous institution in 1966
Roots date back to 1905 Calgary Normal School
A satellite of the University of Alberta
1945-1966
In 2004-2005 academic year
16 Faculties, 53 Departments, 30 research
institutes and centres
Professional programs Engineering, Law,
Medicine, Nursing, Social Work, Veterinary
Medicine
Total enrolment 28,635 students 23,414 full
time students
2209 FTE academic staff 2800 FTE support staff

4
Structure of Archives and Special Collections
5
Structure of Information Resources
6
Special Collections

1971 collecting of private records begins Rare
Books Library becomes Special Collections
Aim to create an archives of Canadian
creativity
Areas of collecting activity
Literary and art
Music
Recreational mathematics
Holdings
160 literary and art fonds
33 music fonds
8 mathematical fonds
Total 1000 linear metres, including 47,000
photographs, 3800 sound recordings, 2400
drawings, 300 moving images

7
Canadian Architectural Archives

Established in 1974 as a joint venture between
the University of Calgary Library Special
Collections Department and the Faculty of
Environmental Design.
Collections were intended to complement and
support the Faculty of Environmental Designs
professional programs in Architecture, Urbanism
and Environmental Science.
Mandate to collect the work of twentieth
century Canadian architects.
Collects all records created by architectural
firms not solely the drawings
Holdings
50 architectural firms
130,000 drawings, 2000 metres of textual records,
80 metres of photographs, and 25 architectural
models.

8
Museum of the Regiments Library and Archives

Established in 2000 as a joint venture between
the Museum of the Regiments and the Centre for
Military and Strategic Studies
Vision to create a national research centre
focusing on military history and strategic
studies to serve the military, the academic
community and the public.
Collections support research in all aspects of
military history and strategic studies, with
emphasis on Canada and Alberta.
Areas of concentration natives, ethnic groups
and women in the military, peacekeeping and
international monitoring, and records of
researchers in the field of military and
strategic studies.
Holdings
8500 published items
21 metres of archival records

9
University Archives

Established in 1981
primarily responsible for records of the
University
private records created by associated individuals
and bodies acquired passively
1999
Active acquisition of private records
expansion of mandate to collect private records
to support research interests on campus
Main focus has been on records of western
Canadian neo-conservative political parties
Private records holdings
50 fonds
350 metres of records textual, graphic, audio
and video, architectural, electronic formats
represented

10
Why do we collect private records?

To support academic research on campus
to become a centre of Canadian Studies
to be recognized as one of the prestigious
schools in Alberta and, indeed in all of Canada
concerned that we have a national and even an
international image
to attract scholars from the national as well
as the international scene

11
Impetus for current collecting

12
The Challenges and the Rewards

Storage space, experienced staff
Pressure to accept records
Donations tax receipts
Records processing priorities follow donor
demands
Re-orientation of University Archives resources
Strong and important collection of private
records
Local, national and international scholars
Universities have an increasingly important role
to play in preserving private records