Advanced Administrative Analysis Training

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Advanced Administrative Analysis Training

• Marine Corps Administrative Analysis Team

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REFERENCES

• DODFMR Chap 25
• JFTR, Chap 4, Part A (Group Travel)
• MCTFSPRIM, par 5009 (Reporting BAS)
• MCTFSPRIM, par 5144 (Hospital Rations)
• SECNAVINST 7220.66 (Unit Essential Messing)
• MCO 10110.47 (BAS Order)
• ALMAR 120-98
• PAAN 4-98, PAAN 11-98, PAAN 13-98, PAAN 25-98
• PAAN 29-98, PAAN 43-98, PAAN 63-98, PAAN 65-98

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Definitions

• Basic Allowance for Subsistence Is an amount of
  money prescribed and limited by law which is paid
  to military members in lieu of subsistence at
  government expense.

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There are two categories of BAS

• Full BAS at the rate
• When rations in kind are not available (RIKNA).
• When permission to mess separately is granted
  (SEPRATS).
• When emergency ration conditions are approved
  (EMRATS).
• Partial BAS at the rate when subsisted kind.

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General Rules for Entitlement (Officers)

• Entitlement automatically commences when an
  officer enters active duty or accepts an
  appointment.
• BAS automatically terminates upon separation from
  active duty or revocation of appointment.

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General Rules for Entitlement (Officers)

• Officers will be subsistence-in-kind (SIK) (at
  government expense) and must either pay for their
  meals at the prescribed rates by cash or
  collection from pay during
• Periods when furnished field rations (engaged in
  maneuvers, field exercises, or combat).

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General Rules for Entitlement (Officers)

• During contingency operations when the Joint
  Theater Commander has made a uniform
  determination that personnel are assigned to
  field duty.
• Check Officers field rations using TTC 371 in
  accordance with the MCTFSPRIM.
• Officers will only be checked for each full day
  in a field duty status.

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General Rules for Entitlement (Officers)

• Officers (without dependents) are not entitled to
  BAS during participation in international sports
  events (Pan-American games, Olympic games, or
  other specifically authorized sports completion,
  when subsisted by the sponsoring agency).
  Officers with dependents are entitled to BAS. A
  NAVMC 11116 (Miscellaneous Military Pay Order) is
  submitted to the finance office for checkage.

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General Conditions of Entitlement (Enlisted)

• The entitlement to BAS is not automatic, enlisted
  Marines are either partial BAS (provided a meal
  card to eat in the mess hall) or permitted to
  mess separately and provided BAS as follows

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BAS Partial

• All enlisted personnel who are receiving basic
  pay, subsistence-in-kind and not attending boot
  camp, are entitled to a subsistence allowance,
  partial BAS (BAS-P), effective January 1, 2000.

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BAS Partial

• The starting/stopping of BAS-P will always be
  paid in full days.
• DFAS-KC/FSJ will run a utility every end of month
  UE and automatically start BAS-P for those who
  were joined to a new command and do not have an
  open 916 remark.

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BAS Partial

• Commanding officers will report start/stop BAS-P
  using TTC 142 001 (STRT BAS-P 0001 ED 8 digit
  date) and TTC 143 001 (STOP BAS-P 2359 ED 8 digit
  date).
• MCT at the School of Infantry is considered
  follow on training, not basic training.
  Therefore, members attending MCT are entitled to
  BAS-P. The effective date of start will be the
  day following the day of reporting.

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Rations In Kind Not Available (RIKNA)

• Marines, whose duty location is not on a military
  installation or on a military installation
  without government messing facilities are
  entitled to full BAS RIKNA.

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Example

• Member reports to a new PDS at 1400 effective
  980224 and is authorized RIKNA 1401.
• RIKNA is started 0001 effective 980225.

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SEPRATS

• Marines who are authorized to mess separately,
  whose duty location is on a military installation
  with government messing facilities are entitled
  to SEPRATS.
• The request to mess separately is made by the
  Marine using NAVMC 10522 (Commuted Rations Action
  Form).

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SEPRATS

• Once SEPRATS are approved, a PCA between units at
  the same installation does not revoke the SEPRATS
  approval.
• The gaining unit will be required to ensure that
  a continuous entitlement to SEPRATS is received.
• An enlisted member who changes BAS status (to
  include termination) at the direction or under
  permission/direction of a commander, under
  blanket authority, or at their own request shall
  have the entitlement change take effect at the
  beginning of the day specified.

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Example

• Member is receiving BAS-P and their meal card is
  recovered 1400 effective 980124.
• Member is authorized SEPRATS effective 1401 on
  980124.
• Stop members BAS-P effective 2359 980123 and
  start SEPRATS 0001 effective 980124.

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Example

• Member reports to a new PDS at 1400 effective
  980224 and is authorized SEPRATS 1401. SEPRATS
  are started 0001 effective 980225.
• Retroactive approval of SEPRATS is not
  authorized.
• However, payment of SEPRATS from the time of an
  oral authorization by proper authority can be
  made, if promptly confirmed in writing.
• The word promptly, is defined as no later than
  3 working days after oral authorization. A
  statement must be typed on the NAVMC 10522.
• Administrative oversight to act promptly, is not
  justification for retroactive approval.

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Hospital Rations

• During periods of hospitalization, when reported
  to sick on the unit diary, the BAS entitlement
  stops and hospital rations are credited.
  Thereafter, Marines either pay cash for meals
  when they checkout of the hospital, or their pay
  accounts are checked for meals. For periods of
  hospitalization at Veteran Administration or
  civilian facilities, a DD Form 139 (Pay
  Adjustment Authorization) must be prepared and
  forwarded to the finance office for checkage
  action.

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Example 1

• Member receiving SEPRATS and reported to sick
  hospital at 1340 effective 980221.
• Since the MCTFS will stop SEPRATS at 1340
  effective 980221 reporting units will need to
  provide their servicing DO/FO a NAVMC 11116 to
  credit the dinner meal for 980221.

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Example 2

• Member receiving BAS-P and reported to sick
  hospital at 1340 effective 980223.
• Since MCTFS will start HOSP RATS at 1341
  effective 980223 reporting units will need to
  submit a NAVMC 11116 to credit the breakfast and
  lunch meals on 980223.

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Leave Rations

• During periods of authorized leave (annual,
  emergency, convalescent or separation), delay
  enroute PCS/TDY and leave in conjunction with TAD
  including permissive TAD, enlisted Marines are
  entitled to BAS at the SEPRATS rate.
• For delay/leave authorized in PCS/TAD/PTAD orders
  a DD form 1351-2 (Travel Voucher) must be
  completed and sent to the finance office.
• A NAVMC 3 (Leave Authorization) is used to report
  annual, emergency, convalescent or separation
  leave.

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TAD Rations

• During periods of TAD/TDY including permissive
  TAD, enlisted Marines are normally entitled to
  subsistence allowance at the SEPRATS rate when
  away from the geographical area of the Permanent
  Duty Station (PDS).
• Members in receipt of SEPRATS, TAD rations will
  begin 0001 the day after departure from the PDS.
• Members in receipt of BAS-P, TAD rations will
  begin at 0001 the day of departure from the PDS.
• Members in receipt of RIKNA will retain the
  higher amount through the TAD period.

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Field Duty

• Defined as any maneuver, war games, field
  exercises, or similar operations in excess of 180
  days where a member is subsisted in a mess
  operated by or on behalf of the government or
  with an organization drawing field rations.
• Any member receiving a full BAS type must pay for
  all meals and rations provided to them by or on
  behalf of the government. There are two daily
  rates for meals, the discount rate the standard
  rate.

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The Discount Meal applies to

• Meals and rations provided by or on behalf of the
  U. S. Government to a member on full BAS and not
  receiving per diem for subsistence, who is
  performing duty on sea duty or temporary afloat
  assignment, field duty, temporary field
  assignment, essential unit messing, on a U.S.
  Government aircraft (passengers or crew) or Joint
  Task Force operation as defined in the JFTR.

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The Standard Meal rate applies to

• Meals and rations provided by or an behalf of the
  Government to any member not authorized the
  discount meal rate . The standard meal rate
  applies to any member entitled to per diem for
  subsistence, except those on Joint Task Force
  operations.

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Effective January 1, 1998

• Members will retain their BAS when they deploy to
  field exercises for periods less than 180 days or
  when they are deployed aboard ship since they are
  not generally considered as permanent duty
  crew.
• Members who deploy in a field duty status or EUM
  status will be charged the discounted meal rate
  for available meals.

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Enlisted members who deploy

• In an EUM, sea duty or field duty status will be
  charged the discount meal rate except the first
  and last day which will be 25 of the discount
  meal rate.
• NOTE 25 of the discount meal rate for the
  first and last day will not be retroactive from
  when the IC is published.

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Enlisted members who deploy

• Commanding Officers will submit a UD entry or
  NAVMC 11116 to the DO/FO .
• For exercises or deployments in excess of 15 days
  but less than 180 days, checkages will be
  submitted using a UD entry, or NAVMC 11116 to the
  DO/FO.

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Enlisted members who deploy

• Enlisted Marines in receipt of BAS-P will
  continue to receive while assigned to field duty,
  EUM or sea duty.
• Exercises or deployments in excess of 180 days
  members will loss their entitlement to full BAS
  and receive BAS-P for the duration of
  exercise/deployment.

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Example

• Member is receiving SEPRATS and assigned field
  duty 1300 effective 980210 and returns 1400 on
  980223.
• Submit NAVMC 11116 to the DO/FO to the charge
  discount meal rate from 980211 to 980222 and
  charged 25 of the discount meal rate for 980210
  and 980223.

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Prorated/Supplemental Rations

• The supplemental subsistence allowance is a per
  meal payment that, when added to the enlisted
  members current BAS, brings the total to the
  RIKNA rate.

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Prorated/Supplemental Rations

• This only applies to enlisted members receiving
  BAS-P and those receiving SEPRATS when
• Given to members whose duties in non-travel
  status require them to be away from their PDS and
  their working hours or duties require them to buy
  a meal, or meals, from other than a government
  mess.
• Proper authority determines that a mess operated
  by or on behalf of the government is not
  available for part of a day.
• The CO must submit a NAVMC 11116 to the DO/FO for
  credit. The NAVMC 11116 must state for
  supplemental BAS.

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Example

• A member possessing a meal card and receiving
  BAS-P missed the noon meal on 980120 and 980121
  due to non-availability of a government mess.
• Member is due supplemental BAS-P for the noon
  meal on 980120 and 980121.

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Example

• Member possessing a meal card and receiving
  BAS-P, whose assigned duties( in a non travel
  status) requires he/she to buy breakfast and
  dinner from other than a government mess on
  980202.
• Member is due supplemental BAS at for breakfast
  and for dinner on 980202.

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In order to properly report BAS entitlements

• Marines should furnish an itinerary showing
  actual times/dates or departing and reporting
  each leg of travel for
• PCS.
• Funded TAD and permissive TAD.
• Periods of field duty/sea duty or EUM.
• Emergency leave from overseas commands to CONUS.
• Special leave with government funded round trip
  travel from overseas commands to CONUS.