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P1249945254BDjEP

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level activities, some are too detailed ... Activities accurately represent the Department's work, and for ... of linking Bureaus/OS work activities to DOI ... – PowerPoint PPT presentation

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Title: P1249945254BDjEP


1
Department of the Interior Activity Based
Cost/Management (ABC/M) Status of DOI ABC/M
Work Activities
DOI ABC/M Activity Oversight Team 1 Sep 04
2
Status as of 1 October 2003
  • 330 Activities
  • Defined at too high a level activity
    definitions and outputs are
  • not meaningful at bureau operational levels
  • Inconsistent level of granularity some are
    summary
  • level activities, some are too detailed
  • Inconsistent level of detail in activity
    definitions some are
  • very detailed, some are sketchy
  • Outputs are ill defined or are not true outputs
    resulting from the
  • work activity

3
Treatment
  • Standardize process/structure for ensuring that
    the DOI Work
  • Activities accurately represent the
    Departments work, and for
  • ensuring that there is consistency in
    establishing activity and
  • output definitions
  • Develop hierarchy of linking Bureaus/OS work
    activities to DOI
  • Work Activities formed around the work done.
    Once activities are
  • identified, link to end outcome goals and
    strategies in the Strategic
  • Plan one activity links to one strategy/end
    outcome goal
  • (DOI-approved exceptions)
  • Form an interagency Activity Oversight Team
    (AOT) as a formally
  • recognized body to whom Bureaus and OS
    Offices can take
  • proposals for changes to DOI Work Activities
    and to whom the
  • Dept can turn to resolve issues concerning
    DOI Work Activities

4
Activity Refinement Progress
  • Review existing work activities for redundancies
    across Strategic
  • Plan - done
  • Reconcile outputs from activities generating
    multiple outputs based on
  • identifying primary output resulting from
    work activity. If AOT believed a
  • secondary output is also important to cost,
    identify/define work activity
  • generating that secondary output. - done
  • Break out activities to finer level of
    granularity to have greater visibility to
  • the work done and to have meaningful outputs
    improved refinement, but
  • more work needed at bureau activity level
  • Realign new/revised work activities to the
    Strategic Plan against end and
  • intermediate outcomes done, but have some
    strategies with no work
  • Target produce revised set of DOI Work
    Activities for FY05 by Aug 15
  • done. Bureaus working to
    realign bureau work activities to FY05
  • DOI work activities.

5
Analysis Tool Focus on Work Done
(Show and Discuss matrices)
Matrix view developed for Resource Protection,
Resource Use, Recreation, and Serving
Communities Protect Lives, Resources
Property - Standardize major components of
work across Strategic Plan - Identify
redundancies across end outcome goals and
mission areas - Identify missing
activities - Focus on resource causes of
risk - Only applied to areas requiring most work
6
Processing Steps
  • Reconcile outputs from activities generating
    multiple outputs,
  • e.g. one treatment activity generating acres
    treated or
  • miles of road treated
  • - Split activity into multiple activities
    to resolve output issues
  • Used to reach agreement on what primary output
    should be
  • Used to refine Resource Protection treatment
    activities
  • Breaking out activities to finer level of
    granularity for greater
  • visibility to work done and to have meaningful
    outputs
  • Applied to work components with large costs
    (I.e. material)
  • Primarily in Resource Use
  • Realign new/revised work activities to Strategic
    Plan against end
  • outcomes and strategies
  • - One activity to one end outcome rule
    broken for maintenance,
  • construction, and land acquisition
  • - 4 stranded strategies not critical

7
Issues
  • Allocation to goals bureau-specific models for
  • associating maintenance, construction and
    land
  • acquisition costs to end outcomes
  • Granularity working bureau consensus on
    appropriate
  • level of detail materiality issues
  • Reconcile outputs to work activities apples
    to apples
  • groupings/comparisons for meaningful unit
    costing

8
Summary
  • 74 new activities
  • 28 deleted activities
  • about 316 activities total for FY05

For FY05 Work to standardize bureau work
activities shared by more than one bureau
focus on outputs
9
DOI Activity Oversight Team
Sponsor Nina Hatfield
BIA NPS Marlene Walker Mike
Brown BLM OSM Betty Buxton Kathryn
OToole Art Abbs BOR Bill
Kovasik Debra Burrell Ralph Sokolowsky
USGS Kerry Whitford Charlene Raphael Kathy
Marshall Barbara Newman FWS OS Denise
Sheehan (leader) Dot Sugiyama Kathy
Tynan Regina Gilbert (OST) MMS Marty
Heinze
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