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January Board Meeting

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Title: January Board Meeting


1
January Board Meeting
  • January 9, 2007

2
EEC Guiding Principles
  • Put children and family first
  • Be flexible and accountable
  • Balance access, affordability, quality, and
    coordination/continuity of care
  • Prioritize the needs of low-income families
  • Build on strengths of current system minimize
    weaknesses maximize resources
  • Seek input from staff and stakeholders
  • Keep interested parties informed of progress
  • Provide timely and comprehensive information to
    Board for decision-making

3
Agenda
  • Allocation of FY07 Accreditation and Professional
    Development Funds Discussion and Vote
  • FY07 Universal Pre-K Pilot Grant Criteria
    Discussion and Vote
  • FY08 Budget Priorities
  • Discussion and Vote
  • Regulation Reform Update
  • Discussion

4
Allocation of FY07 Accreditation Funds
  • September, 2006
  • Board voted to approve distribution of FY07
    accreditation funds as follows
  • .89 M CPC Transitional Funding for July
    Dec 2006
  • .85 M New Accreditation RFR for Jan
    June 2007
  • 1.74 M Line item appropriation (3000-6000)
  • Further review of grant award process revealed
    large gaps in statewide coverage due to
  • Structure of grant application
  • Variance in applications received and
  • Limited resources to fund program.

5
Allocation of FY07 Accreditation
FundsRecommendation
  • Remainder of FY07 (January June 2007)
  • Award remaining accreditation funding based on
    CPC FY 2007 Continuation Grant applications.
    Vote required
  • CPCs would be awarded about the same amount of
    funding they received in their transitional
    budget awards during the first half of this
    fiscal year.
  • FY 2008
  • Begin work immediately on an FY08 bid process
    that more effectively reflects our common
    priorities regarding accreditation services.

6
Allocation of FY07 Professional Development Funds
  • September, 2006
  • Board voted to approve distribution of FY07
    accreditation funds as follows
  • .87 M CPC Transitional Funding for July
    Dec 2006
  • .63 M New PD RFRs for Jan June 2007
  • 1.5 M Line item appropriation (3000-6050)
  • July Dec 2006 Transitional Funding amount was
    based on FY07 Continuation Grant application
    requests.
  • Further review of grant award process revealed
    large gaps in statewide coverage due to
  • Structure of grant application
  • Variance in applications received and
  • Limited resources to fund program.
  • Two month delay caused by 9c cuts disrupted
    process further.

7
Allocation of FY07 Professional Development
FundsRecommendation
  • Remainder of FY07 (January June 2007)
  • Award remaining professional development funding
    based on CPC FY 2007 Continuation Grant
    applications - Vote required
  • Funds would be awarded to CPCs from the balance
    of available FY07 funding.
  • Grant amounts would be pro-rated, based on
    remaining funding and would equals about 71 of
    CPCs proposed January-June 2007 professional
    development budgets.
  • FY 2008
  • Begin work immediately on an FY08 bid process
    that more effectively reflects our common
    priorities regarding accreditation services.

8
Universal Pre-Kindergarten PilotCurrent EEC
Requirements
  • UPK Pilot fulfills EEC enabling statute
  • oversee the development and implementation of
    a program of voluntary, universally accessible,
    high-quality early childhood education to all
    preschool-aged children in the Commonwealth,
    subject to appropriation
  • encourage family choice by ensuring a mixed
    system of high-quality public and private
    programs, with local points of entry, staffed by
    well-qualified professionals
  • advance the quality of early education and care
    programs in order to support the healthy
    development of children and preparation for their
    success in school.

9
Universal Pre-Kindergarten Pilot FY2007
Budget/Legislative Requirements
  • Pilot Implementation grants to be delivered
    through a mixed system of service delivery
  • Allows EEC to give preference for funding
    pre-school classrooms in towns and cities with
    schools and districts at risk or determined to be
    under-performing

10
Universal Pre-Kindergarten PilotCurrent System
for Pre-school Aged Children
  • Background
  • About 160,000 pre-school aged children in
    Massachusetts
  • Approximately 141,500 or 89 are served in
  • Family Child Care
  • Center-based care
  • Local Public Schools
  • Head Start
  • Other (e.g. private schools)
  • EEC supports 167.4 M in financial assistance for
    approximately 31,731 pre-school aged children
    through contracts, vouchers and CPC grants
  • Head Start and local public schools provide
    additional funding for an estimated 33,000
    children

11
Universal Pre-Kindergarten PilotMassachusetts
Pre-School Age Population Overview
12
Universal Pre-Kindergarten PilotCurrent System
for Pre-school Aged Children
  • Many strengths
  • Existing mixed and diverse delivery system
  • Adequate accessibility for pre-school age
    children at 89
  • Many challenges
  • Affordability/Payment to Providers providers
    accepting state subsidies face administrative
    burden and inequitable/inadequate reimbursement.
  • Quality standards, policies and requirements not
    aligned to support continuous quality
    improvement.
  • Access to high quality differing eligibility
    criteria and inconsistent information lead to
    uneven access for families.

13
Universal Pre-Kindergarten PilotProposal
  • Designed to address challenges of existing
    system
  • Affordability/Payment to Providers
  • New, consistent funding for quality grants in
    addition to basic EEC rate
  • Quality
  • Defining a quality standard across all program
    types, leading to . . .
  • Access to high quality
  • On a more even basis for children from all
    incomes

14
Universal Pre-Kindergarten Pilot Short Term Goals
  • Meet short-term challenges first
  • Define measurable characteristics of quality that
    lead to positive outcomes
  • Focus on defining and supporting quality first,
    then expand access
  • Provide adequate and consistent funding for
    programs meeting quality criteria
  • Test funding approaches to ensure participation
    from all components of mixed system and
  • Define scope of data collection and technology
    system needs to support good decision making at
    Board/policymaker level and accountability/efficie
    ncy at program level.
  • Provide technical assistance and funding to
    support programs in reaching UPK criteria for
    future years

15
Universal Pre-Kindergarten Pilot FY08 and Beyond
Goals
  • Further refine assessment criteria by
  • Working with assessment publishers to further
    align assessments
  • Adding other tools that align with Standards and
    Guidelines and can be used electronically
  • Developing statewide indicators that can be
    assessed with or without purchased assessment
    tools.
  • Continue working on cost/quality analysis to
    determine award amount
  • Provide technical assistance and funding to
    support programs in reaching UPK criteria
  • Propose options for increasing statewide access
    for all children
  • Review and adjust UPK program standards/criteria
    as needed to improve program quality.

16
Universal Pre-Kindergarten Pilot FY2007 Proposal
Overview
  • Program participation is optional
  • NO changes to current provider requirements for
    other programs
  • Quality bar is set intentionally high
  • Emphasis on defining and incentivizing quality
    standard
  • Eligible programs determined by currently
    identifiable quality characteristics
  • Assessment is critical component
  • Funds awarded directly to eligible programs
  • Funded as quality grant in addition to current
    EEC rate

17
Universal Pre-Kindergarten Pilot Proposed
Program Criteria
  • For FY07 UPK quality grant funding, eligible
    programs would need to
  • Be serving or willing to serve publicly
    subsidized children
  • Be providing or directly connected to provider of
    full-day, full-year care for working families
  • Be providing a developmentally appropriate
    program, as evidenced by use of
  • Guidelines for Preschool Learning Experiences
  • One of four EEC-approved assessment tools, for at
    least a year prior to grant award (Work Sampling,
    High Scope Child Observation Record (COR),
    Creative Curriculum Developmental Continuum, and
    Ages and Stages)
  • Having access to qualified professional to ensure
    appropriate administration of a developmentally
    appropriate program
  • Meet two out of three additional quality
    criteria
  • EEC Licensed or License-Exempt
  • a. NAEYC accreditation for group child care
    programs
  • b. CDA or NAFCC for family child care
  • Provider has bachelors degree (BA/BS in any
    subject, with specialized training in early
    education)

18
Universal Pre-Kindergarten Pilot Request for
Information (RFI) - Review
  • Assessed the feasibility of the proposed pilot
    eligibility criteria
  • Gathered information to assist EEC in estimating
    the minimum number and extent of providers
    eligible to apply for UPK pilot implementation
    grants and the number children served and
  • Informed the Request for Response (RFR) that will
    be the basis for the application and awarding of
    UPK pilot grants to programs. 

19
Universal Pre-Kindergarten Pilot
Implications/Findings from RFI Analysis
  • Because of fixed amount of FY07 funding
  • Keeping grant criteria as proposed and allowing
    all eligible providers access to some funding
    would lead to very minimal awards.
  • Broadening criteria to include more programs
    (e.g. allowing more assessment options) would
    further decrease awards amounts, but broaden
    access.
  • Narrowing criteria (e.g., requiring BA degree to
    qualify) would ensure more meaningful awards, but
    would narrow access.

20
Universal Pre-Kindergarten Pilot RFR Criteria
Comments from EEC Board and Transition Team
  • Criteria can remain unchanged
  • HOWEVER size and distribution of awards should
    be
  • Large enough to be meaningful,
  • Focused on most needy communities/children, and
  • Designed to ensure a mixed delivery system with
    regional representation.

21
Universal Pre-Kindergarten Pilot Proposal for
formula funding distribution
  • Includes children receiving financial assistance
    through CPC funding, vouchers, contracts, and
    Head Start. EEC will use a proxy for subsidy
    level for schools.
  • Total UPK Classroom Grant is in addition to
    EEC basic rate. Amounts shown are based on a
    full-time, full-year program.

22
Universal Pre-Kindergarten Pilot Examples of
formula funding distribution
But funding will be prioritized.
23
Universal Pre-Kindergarten Pilot Prioritization
of Grant Awards
  • Fund programs with highest concentrations of
    children receiving financial assistance
  • Ensure participation across all regions
  • Ensure participation across types of programs

24
Universal Pre-Kindergarten Pilot Possible Fund
Uses
  • If recipients do not have the capacity to submit
    assessment data electronically to EEC in required
    form, they must use funds for that purpose first.
  • On-going funds may be used to
  • Increase teacher salaries
  • Enhance program ability to interpret and use
    assessment data effectively
  • Enhance developmentally appropriate practice
  • Support staff professional development
    opportunities
  • Incorporate ancillary services into the program
    (e.g. social workers, speech therapists, etc.)
  • Provide or facilitate access to wrap-around
    services for working families
  • One-time start-up funds may be used to
  • Upgrade technology systems to enable electronic
    assessment data collection and submission
  • Provide one-time training needs for
    staff/administrators in administering one of the
    four assessments
  • Improve classroom materials or equipment or
    purchase program supplies/equipment needed to
    support the delivery of UPK quality level
    services.
  • Recipients will need to verify the use of awarded
    funds.

25
Universal Pre-Kindergarten Pilot FY07-FY08
Appropriation Allocation
26
Universal Pre-Kindergarten Pilot UPK Assessment
Planning Grants
  • For programs meeting all quality criteria but
    assessment
  • To plan for participation in UPK classroom
    funding in subsequent years
  • Grant would range from 2,500-10,000 based on
    program size
  • Fund uses would include
  • Purchase of assessment instruments including
    electronic reporting system
  • Professional development for staff to
  • perform ongoing child assessments
  • use assessment results to adapt program
    curriculum and improve child outcomes and
  • share progress reports with parents, and with
    other schools and programs when children
    transition.

27
Universal Pre-Kindergarten PilotProjected UPK
Implementation Rollout
In future years, EEC would continue to prioritize
programs serving higher proportions of subsidized
children, and move toward universal eligibility
over time with additional funding.
28
Universal Pre-Kindergarten Pilot Proposed
Timeline
29
FY07-FY08 Spending Plan
  • Administration and Finance capped FY08 at 1
  • FY08 Spending Plan not yet approved
  • Assumes that all 9c cuts are restored

30
FY08 BudgetAdditional Proposals
  • FY08 spending plan assumes full restoration of
    all 9c cuts.
  • In addition to FY08 spending plan, EEC is
    proposing additional budget requests and changes
    in the following areas
  • Affordability- provider rate increase
  • Access- financial assistance for families
  • Quality initiatives
  • Behavioral/Mental Health line item consolidation
    and expansion
  • Administration

31
FY08 BudgetAdditional Proposals
  • Affordability
  • Increasing rates to the 50th market percentile
    would cost 56M
  • Increasing rates to the 75th percentile (federal
    state plan goal) would cost 129M
  • FY08 Proposal
  • 56M to raise rates to 50th percentile
  • Plan for future increases to 75th percentile in
    conjunction with cost and quality analysis

32
FY08 BudgetProjections for Raising EEC Rates
Note Increases are based on existing rates and
market data from the 2006 Market Rate Survey.
FY07 rate increases are not included.
33
FY08 BudgetAdditional Proposals
  • Access
  • FY06
  • 14,000 children on waiting list for financial
    assistance
  • Increased access for 3,600 children
  • 8,289 children served through vouchers
  • FY07 to date
  • 19,000 children on waiting list
  • With restoration of 9c cuts, maintaining same
    access as FY06
  • FY08 Proposal
  • Increase access for 2,000 children
  • 14M at 50th percentile

34
FY08 BudgetAdditional Proposals
  • Quality
  • 15 million expansion for
  • Practitioners
  • Scholarships
  • Training and workforce development
  • Programs
  • Assessment assistance
  • Accreditation
  • Early Childhood System
  • Mass Family Networks
  • Statewide Information Technology system

35
FY08 BudgetAdditional Proposals
  • Consolidation of Behavioral and Mental Health
    funding
  • FY07 (in millions)                  
  • Mental Health Pilot Project for supportive child
    care             0.63
  • and behavioral support funds for flex pool
    providers 
  • Early Childhood Mental Health grants (before
    9c)                  1.40
  • Behavior Management grants                        
                              0.75
  •                                                   
                                                
           2.78
  • FY08 (in millions)                  
  • Early Childhood Behavior and Mental Health
    supports    4.49
  • Reflects additional demand (1.7M) for Mental
    Health
  • supports funding    

36
FY08 BudgetAdditional Proposals
  • Administration-
  • 500K above spending plan submission
  • Needed to support reorganization and new EEC
    responsibilities, including
  • Five new grants
  • Scholarships
  • Workforce Development plan
  • Quality Rating System
  • UPK program monitoring
  • UPK assessment data collection and analysis
  • Regulation Reform
  • Contract re-procurement
  • 700K for 14 additional licensors and 4
    additional investigators to
  • restore staffing to prior FY2001 levels and
  • reduce caseloads for Family Child Care and Group
    Child Care licensors and investigators.

37
FY08 BudgetSummary of Additional Proposals
  • Affordability
  • 56M to bring rates to 50th percentile
  • Access
  • 14M to take 2,000 children off waitlist
  • Quality
  • 15M for program quality improvement supports
  • Administration
  • 1.2M for new licensing staff and to support EEC
    admin and monitoring efforts
  • Mental Health and Behavioral Issues
  • Consolidation of line items and additional 1.7M
    to support additional need for mental health
    funding.
  • Additional funding for UPK informed by RFR

38
Stages of EEC Family, Group, School Age Licensing
Regulation Development
  • Board provides input on alignment approach
    December 2005
  • EEC develops draft regulations
    January 2006 March 2007
  • Intensive informal external review process
    April-June 2007
  • Board vote to send out for public comment
    Fall 2007
  • Implementation preparation Fall 2007
  • Board vote on final regulations after revisions
    Winter 2007
  • Technical assistance/training Spring/Summer
    2007
  • New regulations take effect Fall 2008
  • Some regulations may be phased in over time
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