Maintenance on a Shoestring: Bibliographic Database Cleanup

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Maintenance on a Shoestring Bibliographic
Database Clean-up Authority Control in a
State-WideShared Catalog

• Presented by
• Shelley Wood Burgett
• Bettie George Frye
• Kathleen Richardson
• May 17, 2007
• OVGTSL, Bowling Green, KY

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History of the Community Technical College
Systems and Something About Authority Control

• Presented by
• Bettie George Frye
• Ashland Community Technical College
• Ashland, Kentucky
• May 17, 2007
• Bowling Green, Kentucky

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University of Kentucky Community College System

• Between 1948 and 1962, UK opened four (4)
  extended campuses plus Ashland Junior College
• 1962 the Kentucky General Assembly mandated
  the formation of a state system of community
  colleges
• 1960s or 1970s Centralized cataloging began
• Dec. 18, 1986 Memo appointing the committee of
  library directors to develop a five year plan for
  library automation.
• 1988/1989 LS2000 First automated library
  system
• 1992/1993 Migrated to NOTIS

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University of KentuckyCommunity College System
inin the early 1990s

Lexington CC
5
Technical Systemin the mid 1990s
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Community Colleges Technical

• May 1997 Kentucky Community and Technical
  College System (KCTCS) is mandated
• 1998 Technical College Libraries become
  centralized, part-time librarian at Ashland TC
• December 1998 Ashland library begins cataloging
  the Technical College materials
• August 1999 Migrated to Voyager from NOTIS
• July 2003 Ashland consolidation completed

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Kentucky Community Technical College System
Versailles
Lexington CTC

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Kentucky Community Technical College System
Today

• 14 Community Colleges 15 Technical 16
  Districts with
• 54 Campuses

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KCTCS Consortium Shared library database

• We all work together
• System wide committees including Cataloging,
  OPAC, Circulation, Reference, Acquisitions,
  Report Writing
• Catalogers meetings
• Circulation meetings
• Participate extensive E-mail discussion

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What is Authority Control?

• Authority Control Maintenance of established
  headings, both within an Authority file and
  within bibliographic files of library catalogs
  through the creation of one standard form of a
  name or word under which a person or concept can
  be identified and searched within a catalog. Also
  involves the creation of cross-reference names or
  terms.
• From http//www.lib.usm.edu/techserv/cat/glossar
  y.htm

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Subject Headings
Descriptors
Controlled Vocabulary
Set of Standard Terms
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• Subject headings
• allow us to use a controlled vocabulary to
  organize information in a logical fashion.
• From Introduction to Subject Headings

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Authority Controlallows us to

• Establish a single, unique form of name, title or
  concept
• Provide references to variant forms
• Control the headings used in a library catalog

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Authority Control Advantages

• Makes searches more precise
• Provides a syndetic structure for navigation from
  one form of a heading to another
• Provide collocation to help find other item
• Is a common search language to work with across
  libraries and/or databases
• Links to alternate forms of a title, name or
  concept
• Helps organize integrated library systems

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Challenges

• Lack of training
• Time
• Money
• Globalization and International standards

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.

• Authority Control has become more important, not
  obsolete