Southern Illinois University Carbondale RSO Certification Program

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Southern Illinois University CarbondaleRSO
Certification Program

• Student Development
• 3rd floor Student Center
• 453-5714

Updated July 2007
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Congratulations!!!!

• Your peers have elected you to be a leader within
  your Registered Student Organization
• With this privilege of serving your peers, comes
  a high level responsibility
• You must take the necessary steps to ensure that
  the members of your organization, both current
  and future, continue to benefit from being a
  recognized student organization. Thus, certain
  rules, policies, procedures, and steps must be
  followed.

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Process

• 1) Complete this PowerPoint Program
• by clicking through all slides
• 2) Sign the document given to you
• 3) Complete the evaluation form
• 4) Submit this information back to the person who
  assisted you
• 5) Obtain your RSO Certification Card
• 6) Watch your email for a copy of this RSO
  Certification PowerPoint Program to be sent to
  you, and/or access it anytime on the Student
  Development Web Site

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Purpose of this program

• To share important information
• To educate new RSO Officers of
• policies procedures
• To remind students of important University and
  State policies and procedures
• To assist RSO officers with being successful in
  their leadership role

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Maroon Rules

• 1. You must receive prior approval for ALL
  expenditures .
• -Never, ever spend money without first receiving
  prior approval from the Student Development
  accounting staff and the appropriate fiscal
  delegate/advisor
• 2. Deposit ALL money earned from fundraisers back
  into your RSO account.
• -It is University policy that any and all
  monies raised on the campus by student
  organizations MUST be deposited into the
  appropriate University account within 24 hours of
  the collection.

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Maroon Rules

• 3) Annual Registration Forms must be submitted
  every year to Student Development.
• -Form is due by September 15th each fall
  semester, and anytime there is a change of
  officers and/or advisors.
• 4) RSOs that have SAF accounts (student activity
  money, ie allocated by USG or GPSC) are expected
  to keep their funds in their University Accounts

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Maroon Rules

• 5) ALL receipts from approved expenditures MUST
  be submitted to Student Development within 48
  hours of the purchase
• -receipts submitted for expenditures that did
  not receive prior approval WILL NOT be
  reimbursed.

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Maroon Rules cont.

• 6) Equipment must be tagged accounted for
  annually
• all equipment must be stored on campus, or prior
  approval from Student Development must be
  obtained before storing at an off-campus location
  (ie sailing club equipment) anything over 100
  must be taggedwhen items are old and no longer
  used, they must be surplused through Student
  Development
• 7) Restricted account (money allocated by USG
  or GPSC) expenditures/ purchases will only be
  approved if the item/program was previously
  approved by USG/GPSC.
• New programs/items must receive approval from the
  appropriate student government funding group
  prior to Student Development processing the
  paperwork. This is an attempt to assist the RSO
  with compliance of University and USG/GPSC
  funding guidelines.

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Two Types of Funds

• Restricted student activity fee money
  allocated by USG and/or GPSC
• Unrestricted money you raise on your own
  through approved fundraisers, membership dues,
  etc.
• Both types of funds are managed within your
  account in Student Development

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RSO Handbook

• Registered Student Organization rules and
  regulations can be accessed on the Student
  Development website
• http//www.siu.edu/studdev/leadership/rso.htm
• Please utilize this guide for answers to
  important RSO questions and FAQs, such as how to
  reserve rooms in the Student Center, poster
  distribution sites, etc...

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Poster/Flyer Distribution

• Posters/flyers can be a terrific tool for
  advertising your Registered Student
  Organizations activities and campus events. 
  However, it is expected that good taste,
  judgment, and courtesy be used in the displaying
  of any poster/flyer.  As a general rule
• 1. All posters, signs, or other articles should
  be placed only on appropriate bulletin boards or
  areas designated for this purpose.  When in
  doubt, ask permission.  Some areas, including,
  but not limited to, the Student Center and
  University Housing residence halls, have very
  specific regulations governing the display of
  posters/flyers, and thus, require additional
  approvals to post in these areas.
• 2. Posters/flyers should identify the name of the
  sponsoring student organization. 

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Poster/Flyer Distribution Continued

• 3. Posters/flyers should be hung and removed in a
  timely manner
• 4. No posters, flyers, signs, or other materials
  should be posted, nailed, taped, stapled, etc.,
  to any part of the interior or exterior
  (including windows and doors) of University
  buildings or on light posts, sidewalks, telephone
  poles, trees, trash receptacles,
  overpasses/bridges, or automobile windshields. 
  Help keep our campus beautiful. YOUR RSO MAY BE
  RESPONSIBLE FOR CHARGES INCURRED FOR CLEAN-UP BY
  PHYSICAL PLANT
• 5. Sidewalk Chalking is allowed on campus and it
  is encouraged that it be confined to open areas
  where rain and weather can wash old postings
  away.  As with flyers, it is expected that good
  taste, judgment, and courtesy be used.

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Dawg House

• Failure to comply with University regulations or
  Student Development policies may place your RSO
  in the Dawg House (
• An RSO could have its privileges suspended due
  to actions/behaviors of members including, but
  not limited to
• 1) Fiscal delinquency and/or abuse of
  University privileges and/or services
• 2) Violation of University Policies and
  Procedures
• 3) Failure to annually register the student
  organization with Student Development by
  September 15
• The Dawg House list is updated regularly and
  provided to all appropriate campus offices.
• To remove your RSOs name from the Dawg House,
  simply correct the problem/issue with Student
  Development and your group will be placed back in
  good standing )

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Annual Registration Process

• In accordance with University Policy, each
  Registered Student Organization (RSO) is required
  to submit an Annual Registration Form to Student
  Development by SEPTEMBER 15 of EACH academic
  year.
• As a reminder, all RSOs are required to meet the
  following criteria
• CRITERION A
• Membership in any Registered Student
  Organization is limited to students officially
  enrolled and registered with the University and
  to the spouses/domestic partners and dependents
  of such students. Membership requirements of
  RSOs must adhere to all appropriate federal or
  state laws concerning nondiscrimination and equal
  opportunity.
• CRITERION B
• Each organization is required to have an Advisor
  who is a full-time member of the SIUC faculty or
  staff. Fiscal officers must also be full-time
  faculty/staff members (the Director of Student
  Development serves in this role for ALL accounts
  with Student Activity Fees SAF). Campus
  Ministers may serve as advisors if they hold an
  Adjunct Staff/Student Affairs position.

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Annual Regist. Process cont

• CRITERION C
• Officers/chairpersons of all RSOs must be
  students officially affiliated and enrolled with
  the University and classified as being in "good
  standing" as defined by the offices of Admissions
  and Records and Student Judicial Affairs.
• CRITERION D
• Each RSO is required to maintain an up-to-date
  list of officers and advisors in Student
  Development.
• CRITERION E
• Each RSO is required to maintain a current copy
  of its constitution and bylaws statement in
  Student Development. All changes to the
  constitution, bylaws, and/or purpose must be
  approved by Student Development.
• CRITERION F
• Each organization is required to comply with all
  University policies, procedures, and regulations
  pertaining to Registered Student Organizations.
• Failure to meet any of the above-cited criteria
  may result in the
• loss of the group's registration status, as well
  as,
• university services and privileges
• Youre in the Dawg House

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Role of the Advisor

• ADVISORS OF REGISTERED STUDENT
• ORGANIZATIONS ARE RESPONSIBLE FOR
• GROUP GROWTH
• This area consists of those advisory activities
  that improve the operation and effectiveness of
  the group and help it progress toward its goal.
  Related advisory activities might include
  teaching techniques and responsibilities of good
  leadership, coaching the officers in principles
  of good organizational and administrative
  practice, developing procedures and plans for
  action, keeping the group focused on goals, and
  stimulating or initiating activities and
  programs.
• GROUP MAINTENANCE
• This area seeks to maintain the existence of the
  student organization and to help keep it out of
  unnecessary difficulty by alerting the group to
  University policies and procedures which pertain
  to Registered Student Organizations, arbitrating
  intra-group disputes, providing advice when
  called upon, providing history and tradition of
  past groups when advisable, and helping groups be
  aware of the importance of good public relations
  for the organization and the institution.

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Role of Advisor cont

• PROGRAM CONTENT
• In this area the Advisor assists the organization
  complement the formal curricular offerings of the
  University. It is here that the Advisor can
  stimulate the talents and abilities of a
  students intellectual development while
  enriching campus life. Advisory activities
  related to program ideas are providing
  opportunities for the practice of
  classroom-acquired skills, pointing out new
  perspectives and directions to the group, and
  supplying expert knowledge and the insight of
  experience.
• Additionally, advisors are expected to
• 1/ Serve as the central contact for the RSO.
• 2/ Handle any RSO regulation/procedural problems
  with the University.
• 3/ Serve as the RSO Fiscal Advisor.
• 4/ Ensure that the RSO complies with Organization
  Responsibility Requirements.
• 5/ Account for equipment purchased by the RSO

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Fund Raising

• All fund raising activities conducted on the SIUC
  campus by RSOs require PRIOR permission in the
  form of a campus solicitation permit.
• It is University Policy that any and all monies
  raised on the campus by student organizations
  MUST be deposited into the appropriate University
  account.
• All checks should be made payable to SIUC
• Before ordering any products for sale on campus
• 1) seek proper authorization to make purchase
• 2) Check the guidelines on solicitation for the
  specific area where your group intends to sell
  the items and request a solicitation permit from
  Student Development

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Solicitation Process

• In accordance with policies established by the
  Southern Illinois University Board of Trustees
  and Southern Illinois University Carbondale in
  order to conduct fund raising, canvassing,
  soliciting, vending and allied advertising
  activities on campus, a group must comply with
  the following
• Obtain a permit from Student Development
• Realize that his permit in no way implies an
  endorsement bythe University of the product,
  service, agent, or agency.
• Permits are available to groups in good standing
• Reservations made in Student Development 2 days
  in advance preferred
• Equipment available to be checked out (crock pot,
  tables, chairs, etc)
• The solicitation permit MUST be placed in full
  view on the solicitation table.
• If you need to cancel a previously scheduled
  Solicitation Permit location, please do so at
  least 24 hours in advance of the event so that
  another group may have the opportunity to utilize
  this space.
• An organization that does not advise Student
  Development of their cancellation, or fails to
  pick up the solicitation permit, is considered a
  no show. Three no shows in a semester
  revokes the groups solicitation privilege for 16
  academic weeks........Youre in the Dawg House
  (

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Solicitation Process Cont

• ALL proceeds from a properly scheduled activity,
  on campus, MUST be deposited into a University
  account. Deposits are required daily.
• Raffles and lotteries are ILLEGAL in the State of
  Illinois. When having a group activity, the
  activity must be a game of skill NOT a game of
  chance.
• Applicants must appear in person at least two
  full working days prior to the time they wish to
  commence their activities on campus. All
  approvals shall expire on the time and date
  specified on the permit.
• If two or more organizations request the same
  location at the same time, a first come, first
  served policy will be enforced.
• No vehicles, booths, tables, stands, or displays
  may be set up inside or outside the following
  areas-- Arena, McAndrew Stadium, Recreation
  Center, Residence halls, Shryock, and the Student
  Centerwithout prior approval obtained for the
  event and use of the area by the appropriate
  office.
• No product may be sold at or near t he Arena,
  McAndrew Stadium, and the Student Center that
  would compete with concession contracts.
• No solicitation will be permitted in front of
  entrance and exit doors or near escalators,
  stairs, and elevators, or any public access
  doors.
• Solicitation on campus is limited to daylight
  hours.
• An applicant wishing a solicitation permit for an
  officially scheduled University event must obtain
  additional approval from the office responsible
  for the event.
• Any person or organization using amplified sound
  or a guest speaker in its solicitation must be
  confined to the Free Forum area.

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Food Policy

• 1. Food Sales will be limited to baked goods,
  except
• Commercially prepackaged, precooked hot dogs
  may be sold.
• 2. Baked items should be wrapped or packaged
  individually in a sealed plastic or paper cover
  to protect them from dust, handling, and
  insects. The sale of cream-filled pies or cakes
  is prohibited.
• 3. The sale and/or serving of beverages in cups
  or glasses is prohibited, except coffee and
  instant hot chocolate may be dispensed in heat
  resistant, disposable cups. Other beverages must
  be sold in individual, factory sealed containers
  (cans, bottles, etc.) only.
• See Food Policy Guidelines for more in depth
  description
• Note RSOs are required to secure a solicitation
  permit for food sales. Permits must be displayed
  on site. Regular solicitation procedures should
  be followed.

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Travel Information

• Vehicles will only be approved for use by
  Registered Student Organizations when it can be
  demonstrated by the organization that the purpose
  of the trip is to officially represent the
  University.
• Failure to comply with University vehicle/trip
  guidelines applicable to Registered Student
  Organizations may result in disciplinary action
  against the organization and/or individual
  drivers and passengers.Youre in the Dawg House
  (

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Travel Information cont

• When RSOs reserve vehicles, the actual
  vehicle(s) that a group receives are contracted
  through Enterprise Rent-A-Car unless
  extenuating circumstances arise at Travel
  Service, you will not be receiving a car from the
  university fleet service. If you are told through
  Travel Service that you will be receiving a
  university vehicle, please check with the Student
  Development accountants to verify that you have
  enough money for this expenditure. If your group
  rents a university vehicle as opposed to an
  Enterprise vehicle, you are charged PER MILE
  instead of a daily rate.
• Complete the Travel Request form at least five
  (5) working days in advance of the scheduled
  departure date (this allows for Enterprise to
  bring in cars/vans from other locations if needed
  to fill all requests).
• All drivers must be at least 21 years of age AND
  be on the university payroll (i.e. Student
  Worker, Graduate Assistant, faculty, staff,
  etc.). If you dont have drivers that meet these
  qualifications, you CANNOT rent vehicles sorry,
  no exceptions.

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Travel Information cont

• Attach one copy of trip itinerary to request
  (include name and address of the event, date and
  time of trip start, arrival at destination, list
  of daily events and times, and date of return
  see sample). If your faculty/staff advisor will
  not be traveling with the group, a letter of
  exception must be included with the request.
• University credit cards are assigned to each
  vehicle. Use the cards ONLY while on distant
  trips, only for purchases of fuel, oil, and
  pre-approved repairs, and only for the assigned
  vehicle designated on the credit cards. Your
  account will be billed for fuel/oil charges
  they are NOT included in rental costs. NOTE-Fuel
  is currently cheaper at Travel Service then off
  campus, please try to bring your vehicle back to
  Travel Service for fueling at the end of your
  trip.

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Travel Information cont

• If you must cancel a vehicle rental, you must do
  so 24 hours prior to scheduled time of checkout.
  If cancellation is made later than that time
  period or the organization does not pick up the
  scheduled vehicle, a late cancellation/no show
  charge of 50 will be billed to the group.
• If you are involved in an accident, immediately
  report all accidents to Travel Service
  (618/453-3357). Your student organization will be
  liable for a maximum of 500 per accident.
• Tickets incurred for violations are the personal
  responsibility of the driver!
• Reimbursement for out of pocket expenses for
  vehicle rental within a 100-mile radius of
  Carbondale WILL NOT be approved NO EXCEPTIONS!

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RSO Fiscal Procedures

• If your RSO receives funding from Undergraduate
  Student Government (USG), there are a few things
  you should remember
• Dollars from USG are classified as State
  Funds/Restricted and, therefore, may be spent
  only in accordance with the Illinois State
  Purchasing Act guidelines.
• That means
• Funds are payable only for services
  rendered/goods received and only for the item(s)
  in which USG provided the funds for you.
• Funds MAY NOT be used to purchase alcoholic
  beverages.
• Funds may NOT be used for donations or gifts to
  charities or individuals, payments to/on behalf
  of University employees, food and beverages for
  meetings, prizes and awards, clothing, items that
  will be resold as a fundraiser, insurance,
  computers, office supplies, security for events,
  advertising not connected to a specific event,
  and telecommunications. The only exceptions to
  this rule will be Umbrella organizations whose
  programs are proven to benefit the entire SIUC
  community. If the nature of your Organization
  makes one of these items necessary to the RSOs
  functioning, USG will take that under
  consideration.
• Unused funding from USG for your event will be
  swept back to USG to be reallocated to other
  groups. If you wish to use your unused funding
  for a future event for your group (must be the
  same semester or academic year), you must
  complete a USG Transfer Funding request and make
  this request to the USG Finance Committee. Sweeps
  typically occur in December and May of every
  academic year.

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Fiscal Procedures cont

• You must receive prior approval for ALL
  expenditures (even for events that will be funded
  by USG/GPSC) NEVER, EVER spend money without
  first receiving prior approval from the Student
  Development accounting staff and your RSO
  financial officer and/or advisor (advisor - if
  expenditure is over 100). We have arrangements
  with various vendors in the area and it is
  possible for us to make payment arrangements on
  your behalf so you may not be out of pocket for
  expenses related to your RSO. When requesting
  funds, please note that we DO NOT HAND OUT CASH!
  Several options are available to you
• We have a credit card (P-Card) assigned to
  several individuals in the office (most vendors
  in the area will allow us to phone ahead and give
  them our credit card information) - we do not
  give you the card nor provide you with the card
  information.
• We have a supply of Wal-Mart cards if your RSO
  wishes to shop at Wal-Mart or Sams Club (you
  must be a member of Sams Club we do not
  provide a membership card for you).
• If, and only if, option 1 and 2 are not
  available, AND you have received prior approval
  from the Student Development accounting staff,
  you can bring in the receipts and be reimbursed
  for your purchases (this process usually takes at
  least 7-10 business days).

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Fiscal Procedures cont

• ALL RECEIPTS FOR PURCHASES USING STUDENT
  DEVELOPMENTS P-CARD OR WAL-MART GIFT CARDS MUST
  BE RETURNED TO THIS OFFICE WITHIN 48 HOURS OF
  PURCHASE.
• USE OF OUR P-CARD AND WAL-MART CARDS ARE OFFERED
  AS A COURTESY TO YOU. FAILURE OF YOUR GROUP TO
  COMPLY WITH THIS REQUIREMENT MAY PREVENT YOU FROM
  FUTURE USE OF THESE CARDS. WHICH MEANS IF YOU
  DONT ABIDE BY THIS 48 HOUR RULE YOU WILL HAVE TO
  PAY FOR EXPENDITURES OUT OF YOUR OWN POCKET AND
  TURN IN THE RECEIPTS TO THIS OFFICE FOR YOUR
  PERSONAL REIMBURSEMENT (THIS PROCESS TAKES ABOUT
  7-10 BUSINESS DAYS). PLUS, YOU WOULD STILL NEED
  TO RECEIVE PRIOR APPROVAL FROM THIS OFFICE BEFORE
  MAKING THIS OUT-OF-POCKET EXPENDITURE. PURCHASES
  THAT ARE NOT MADE USING OUR P-CARD ARE NOT
  GUARANTEED TAX EXEMPT STATUS (AND YOU WILL NOT BE
  REIMBURSED FOR SALES TAX CHARGED TO YOU).
• 
  DAWG HOUSE WARNING!!!!!

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Fiscal Procedures Contracts

• Contracts for speakers, entertainers, bands, and
  other services (hereafter referred to as vendor)
  must be processed at least two (2) weeks prior to
  the date of the performance (additional time is
  required if payment to vendor is over 5,000).
• No advance payments may be made for any service
  or performance. Your RSO must have the required
  funds to pay the vendor in your account at the
  time the contract is delivered to the Student
  Development accounting staff. The University
  cannot lend money to RSOs to cover contract
  expenses.
• If completed contracts are delivered to the
  accounting staff two weeks prior to the event, a
  check for the vendor may be available for you to
  present to the vendor on the date of the event
  (please notify the Student Development accountant
  if you wish to have the check available for the
  vendor).
• Contracts may not be approved by the University
  if the contract is presented for approval after
  the fact. Without approval of the contract PRIOR
  to the scheduled date of the performance of
  service, the University is not obligated to
  release the funds. Therefore, it is essential
  that all deadlines and procedures be followed in
  order to ensure proper payment to the vendor.
  Please see the Student Development accounting
  staff for all applicable forms.

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Fiscal Procedures Imprinted Material

• All imprinted designs (for t-shirts, banners,
  sweatshirts, pencils, mugs, plaques, etc.) MUST
  BE APPROVED by SIUC Media and Communications
  BEFORE the company can start your print job.
• WE WILL NOT approve payment for orders in which
  we have not yet received approval. If you have an
  item printed and dont get approval, you are
  taking a chance that we will not be able to pay
  for your order.
• E-mail artwork to sandys_at_siu.edu and
  clarkr_at_siu.edu. Once we receive your artwork, we
  will forward it to Media and Communications who
  will approve or make changes. Approval and/or
  changes will be e-mailed back to you as soon as
  possible so you can notify the company to begin
  printing.

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Fiscal Procedures Equipment

• All equipment (individual items over 100)
  purchased with RSO funds is considered property
  of the University NOT your specific RSO and,
  therefore, is on the University inventory and
  will be inventoried annually by Student
  Development. All equipment purchased must be
  maintained properly by your RSO. Should you
  decide you no longer want or need the equipment,
  you must notify Student Development BEFORE
  disposing of it.
• Your RSO advisor must sign off on all equipment
  purchases and will be the key contact during the
  annual inventory

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Fiscal Procedures Printing/Duplicating

• Services provided by SIUC Printing/Duplicating
  Service are restricted purchases according to
  campus Purchasing guidelines.
• As a general rule, RSOs are expected to use
  Printing/Duplicating Service for any printing and
  duplicating jobs.
• The use of the P-card or purchase requisition to
  use off-campus printing/duplicating services
  requires advance approval of Printing/Duplicating
  Service. Please see the Student Development
  accounting staff for applicable form.

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Fiscal Procedures Campus Mail

• If you wish to send flyers through Campus Mail to
  various mail stops on campus, you must stop by
  the Student Development Office to pick up a
  request form BEFORE you take the item to be
  mailed.
• A sample copy of the item to be delivered must be
  attached to the form. All mailings are restricted
  to University Business and must be arranged in
  numerical order by mailcode.
• You can also request that a flyer be sent to all
  mail stops on campus. There are currently 275
  departmental mail stops on campus. You can also
  use Campus Mail to send items off campus. Your
  RSO must have sufficient funds in the account to
  cover applicable postage charges.

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Fiscal Procedures Deposits

• All checks to be deposited into your RSO account
  should be made payable to SIUC.
• Funds raised through bake sales and other
  fundraisers scheduled through the Student
  Development Office must be made within 24 hours
  of the event.

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Unauthorized Commitments

• ALL purchases must receive prior approval!
• An unauthorized commitment occurs when an RSO
  fails to obtain Student Development approval
  PRIOR to making a purchase. It should be clearly
  understood that the University is NOT obligated
  to cover any unauthorized purchases from a
  University account, and that the individual
  student and/or the RSO may be obligated to pay
  for the purchase with personal funds.
• If in doubt, please save yourself a lot of grief
  and ask!

36
USG Funding Rules restricted money

• The USG Constitution, Article VI, Finance
  Committee, Section Two, items B, C, and D read
• The finance committee will have sole power to
  recommend Senate approval for the disbursement of
  the Student Activity Fund to Registered Student
  Organizations. No RSO will receive funding
  unless it has been interviewed, reviewed, and
  recommended by the Finance Committee.
• Funding Guidelines----Registered Student
  Organizations must submit General Funding
  applications to the USG Finance Committee at
  least twenty days (not including University
  recognized holidays) prior to the scheduled event
  in order to guarantee sufficient time for the
  Finance Committee and Senate to review General
  Funding Requests. General Funding Requests can
  be put in the Finance Committee mailbox in the
  USG office on the 3rd floor of the Student
  Center.

37
USG Rules continued

• USG will NOT fund
• 1. Any event that is not open and advertised to
  the SIUC campus.
• 2. Food for events not open to the entire campus.
  Examples include snacks for meetings, catered
  food for banquets, formals, any food or drinks
  that are limited only to the members of the RSO.
  USG will fund non-catered food for events that
  are open and advertised to the SIUC campus.
• -----USG will fund a maximum of 3.00 per
  person for food/drink. For example If an event
  usually or is expected to have a turnout of 100
  students, we will fund up to 300.00 for
  food/drink for that event.
• 3. Prizes, awards, trophies, plaques,
  raffles, scholarships, charitable contributions,
  fund- raisers, computers, printers, copy
  machines.
• 4. Any RSO in debt or in Bad Standing with
  Student Development (University Policy).

38
USG Rules continued

• USG will NOT fundCONTINUED
• Clothing, costumes, apparel, or uniforms unless
  they are integral to the functioning of the
  organization, such as dance, sport, or
  performance organizations. Examples include, but
  are not limited to the Black Fire Dancers,
  Womens Rugby team, Equestrian Team.
• ----USG will fund up to 250.00 per fiscal year
  for uniforms.
• 6. Any RSO with an off-campus account, excluding
  incorporated organizations registered with
  Student Development (University policy).
• 7. Events or activities that solely benefit the
  RSO and not the student population.
• 8. No activity or event will be funded unless the
  month or semester in which the event will take
  place is indicated.
• 9. RSOs may not charge a ticket price unless all
  revenue generated is used to subsidize the event
  or future approved events. Any profit made will
  be kept in the RSOs restricted account to be used
  for future finance committee approved events.

39
USG Rules continued

• VII. Non-Use of Funds
• A. All USG allocated funding not used by June
  30 of each year will be transferred into the USG
  maintained portion of the Student Organization
  Activity Fund. All transferred funds will be
  available through General funding. This does not
  include funds raised by each RSO through
  fundraisers, donations, or dues.
• For more information regarding USG rules
• USG website www.siuc.net.

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GPSC Guidelines restricted money

• Contact GPSC directly for information on their
  funding process
• http//www.siu.edu/gpsc/
• Phone [phone]
• Email gpsc_siu_at_hotmail.com

41
Student Development Leadership Library

• We are proud to announce the development of a
  Leadership Library!
• Stop by Student Development and view all the
  great resources available to you and your RSO
• Resources include DVDs, Videos, and books on a
  wide variety of topics including team building,
  icebreakers, parliamentary procedure, public
  speaking, marketing your RSO, and many, many more
  topics
• Most books can be checked out for up to 2 weeks
• A full listing of the resources available is
  posted
• on the Student Development website

42
Need an RSO webpage

• RSO websites are assigned through Media and
  Communication Resources. Web policies at SIUC
  are found on-line at
• http//news.siu.edu/tools/web/web1Policy.html
• The web site request form is a memo of
  understanding that must be completed and signed
  by the RSO advisor and RSO web designate and then
  returned to Media and Communication Resources.
  The memo of understanding form is found on-line
  at
• http//news.siu.edu/tools/web/memo.jsp

43
Maroon Rules - Review

• Must receive prior approval for ALL expenditures
  .
• Deposit ALL money earned from fundraisers back
  into your RSO account.
• Annual Registration Forms must be submitted every
  year to Student Development.
• RSOs that have SAF accounts are expected to keep
  their funds in their University Accounts

44
Maroon Rules review cont.

• 5) ALL receipts from approved expenditures MUST
  be submitted within 48 hours to Student
  Development
• 6) Equipment must be tagged and accounted
  for/inventoried annually
• 7) Expenses from accounts with SAF money (money
  allocated by USG or GPSC) will only be approved
  if the item/program was previously approved by
  USG/GPSC.

45
Penalties (

• If these rules/regulations/guidelines are not
  followed, there
• could be consequences including, but not limited
  to
• - Your RSO could end up in the Dawg House (
• - You could be held personally responsible for
• payment to a vendor
• - Your RSO could lose some, or all, of its
  privileges
• - You, or your RSO, could be assessed a fine
• - You, or your RSO, could face judicial action
• We are here to help. Remember, If you dont
  know, ASK!!!!

46
Student Development Team

• The professional staff within Student Development
  
• are trained to advise and guide you please feel
  free to utilize our services and expertise.
• We are here for YOU!!!!!!

47
Congratulations!!!!!!

• You are now
• successfully trained
• and officially
• RSO CERTIFIED

48
Questions?
Questions? Please ask the staff member who
directed you to this computer station.
49
ITS TIME TO SIGN

• I, the undersigned, have successfully completed
  the RSO Certification Program and am aware of the
  rules, regulations, and procedures that I must
  follow. Those rules, regulations, and
  procedures, include, but are not limited to the
  Maroon Rules
• 1) Must receive prior approval for ALL
  expenditures.
• 2) Deposit ALL money earned from fundraisers
  back into your RSO account.
• 3) Annual Registration Forms must be submitted
  on an Annual basis to Student Dev.
• 4) RSOs that have SAF accounts are expected to
  keep their funds in their Univ. Accounts
• 5) ALL receipts from approved expenditures MUST
  be submitted to
• Student Development
• 6) Equipment must be tagged and accounted
  for/inventoried annually
• 7) Expenses from accounts with SAF money (money
  allocated by USG or GPSC) will only be approved
  if the item/program was previously approved by
  USG/GPSC.
• Name__________ Signature ___________
  Date______ EMAIL_________
• RSO Name(s)__________________ RSO Lead.
  Position(s)______________

50
One last task

• Please complete a very brief survey to help us
  improve our service to you!
• (An assistant will provide you with this form)

51
Thanks for being certified and thanks for your
leadership in an RSO!

• And remember, contact us for help!
• Student Development
• 3rd Floor, Student Center
• 618/ 453-5714
• www.siu.edu/studdev