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1
Directives Review and Approval Process for AIR-00
Signature Flowchart
Originator conducts Coordination
Meeting to obtain comments/ concurrences from
all SMEs/stakeholders and prepares NAVAIR 5215/17
Originator resolves any remaining issues,
completes final draft, prepares directives
package and sends the directives package to DSCP
Originator drafts directive
Originator works to resolve issue(s). When
issues are resolved, the DSCP is notified and
corrected directives package is sent to DSCP
Originator
60 RWD
30 RWD
15 RWD
20 RWD
DSCP sends directives package to originator
DSCP reviews and submits directives package
through competency chain of command for staffing
(Codes C,B,A) for Level 1 concurrence
DSCP sends approved directives package to DCP
Competency DSCP
25 RWD
1 RWD
1 RWD
Originator Level 1
Originator Level 1 Concurs
Yes
No
DCP reviews and coordinates Legal and
Competencies Level 1s/PEOs concurrent review for
final concurrence
DCP prepares final directives package and
forwards to Flag Staff Office
DCP publishes new directive posts to Web
site/notifies Originator DSCP of status/
directives package is placed in active case file
DCP sends directive to originator cc DSCP, Legal
NAVAIR DCP
1 RWD
5 RWD
5 RWD
20 RWD
Legal
Yes
Legally Sufficient
No
All Level 1s/ PEOs Concur
Level 1s PEOs
Yes
No
Track action and send to DCP
Flag Staff Office reviews and staffs directives
package for AIR-00 signature
Flag Staff Office closes out action and sends to
DCP
Flag Staff Office
1 RWD
10 RWD
2 RWD
AIR-00 approves/signs directive
AIR-00
Yes
No
RWD Recommended Working Days
2
Originator Drafts Directive

• The originator creates a draft directive using
  the Navy directives standards.
• References SECNAVINST 5215.1D, Secretary
  of the Navy Directives Policy
• OPNAVINST 5215.17, Navy Directives
  Issuance System
• NAVAIRINST 5215.5K Naval Air Systems Command
  Directives Issuance System
• The originator shall contact the appropriate
  competency DSCP to receive guidance on the
  directives process.
• Additional guidance is also available on the
  NAVAIR Directives Web site (http//directives.nava
  ir.navy.mil/) under the HOW TO section, which
  includes directives templates and formatting
  guidance.

• TIPS
• Determine the type of directive to be issued
  (instruction, notice or change transmittal).
• Ensure the directive adequately documents
  programs, functions, assigned tasks,
  organization, policies and procedures.
• Assign a Standard Subject Identification Code
  (SSIC) to newly issued directives. Use DoN
  Standard Subject Identification Code (SSIC)
  Manual SECNAV M-5210.2. Contact your DSCP if you
  need further guidance.
• Identify classified directives per SECNAVINST
  5510.36A, Department of the Navy Information
  Security Program (ISP) Instruction.
• Ensure early clearance and coordination is
  obtained from the NAVAIRHQ Forms Manager
  (AIR-7.0C) when forms are involved in the
  directive.
• Coordinate all proposed directives with the
  appropriate NAVAIR and external activities, as
  applicable, that are process stakeholders.
• Use the Directive Templates available on the
  Directives Website to ensure the correct format.

• Recommend that the initial draft be accomplished
  within 60 working days.

3
Originator Conducts Coordination Meeting

• The originator coordinates the draft directive
  with process stakeholders and appropriate Subject
  matter Experts (SMEs) by holding a Directive
  Coordination Meeting in person and/or virtual
  (via e-mail, video telephone conference (VTC)).
• a. In Person and/or VTC. Invite all process
  stakeholders and SMEs to the coordination meeting
  to review and edit the directive. When
  scheduling the meeting, include the draft
  directive in the meeting invitation and allow
  sufficient time for the invitees to review the
  directive (minimum of 10 working days) prior to
  the coordination meeting. Include all the
  competencies DSCPs on the invitation to ensure
  that all the necessary process stakeholders have
  the opportunity to attend the coordination
  meeting and review and comment on the directive.
  During the coordination meeting, the originator
  will resolve any issues that arise and document
  the results.
• b. Via E-mail
• Create e-mail for routing and send the draft
  directive for review and comment to all process
  stakeholders and SMEs. Include all competencies
  DSCPs on e-mail to ensure that all the necessary
  process stakeholders have the opportunity to
  review and comment on the directive.
• (a) For new directives or directives
  that revise policy or responsibilities, allow 10
  working days.
• (b) For change transmittals, allow 5
  working days.
• All comments will be provided to the originator/
  process owner via e-mail.
• c. Originator prepares NAVAIRHQ Directives
  Coordination Worksheet for AIR-00 Approval,
  NAVAIR 5215/17 (on the next slide)

• Recommend 20 working days Originator Conducts
  Coordination Meeting (steps a, b and c)

Continue to Next Slide
4
Originator Conducts Coordination Meeting Continued

• c. Originator prepares NAVAIRHQ Directives
  Coordination Worksheet for AIR-00 Approval,
  NAVAIR 5215/17, within 5 working days of the
  coordination meeting and/or the e-mail due date.
• (1) Document coordination meeting attendance
  and/or e-mail responses and all results,
  including comments, concurrences, issues and
  their resolutions.
• (2) Include the date and time of the
  coordination meeting and e-mail responses, if
  applicable.
• (3) For each process stakeholder/SME, NAVAIR
  5215/17 shall specify one or more of the
  following, concurrence via coordination
  meeting
• concurrence via e-mail
• concurrence via non-attendance
• concurrence via non-response of e-mail request
• comments noted and incorporated
• comments noted, but not incorporated
• non-concurrence
• (4) Non-attendance of coordination meeting
  by stakeholders/SMEs shall be noted on NAVAIR
  5215/17 as concurrence via non-attendance.
  Include the date/time of the coordination
  meeting.
• (5) Non-response by stakeholders/SMEs of
  e-mail requests shall be noted on NAVAIR 5215/17
  as concurrence via non-response of e-mail
  request. Include the date/time of the
  requesting e-mail

• Recommend 20 working days Originator Conducts
  Coordination Meeting (steps a, b and c)

5
Originator Resolves Any Remaining Issues and
Completes Final Draft

• a. Originator incorporate necessary changes based
  on appropriate comments from the coordination
  meeting and/or e-mails within 10 working days of
  the coordination meeting.
• (1) If comments received are not incorporated,
  direct feedback with the submitting process
  stakeholders/SMEs must be coordinated.
• (2) If comments received are incorporated and
  they materially affect another competency, it is
  mandatory that the affected stakeholders/SMEs are
  informed and allowed to review the directive
  again.
• The originator/process owner must resolve any
  significant issues prior to proceeding with the
  approval of the directive.
• PLEASE NOTE Reviewers must put any objections
  in writing.
• b. Originator prepare directives package. The
  directives package consist of the following as
  applicable
• the final draft directive
• all enclosures/attachments
• all references
• cancelled directives
• forms and reports
• summary of significant changes (if a revision)
• any relevant background information
• all comments/concurrence and documentation of any
  resolutions

• Recommend 15 working days for (steps a, b and c)

6
Originator Works to Resolve the Identified
Issue(s)

• The originator works to resolve the identified
  issue(s) within 30 working days.
• Significant differences of opinion between the
  originator/process owner and other stakeholders
  shall be resolved at the lowest possible level.
• After the issues are resolved, any necessary
  changes are incorporated into the directive by
  the originator
• The Originator updates the NAVAIR 5215/17 is
  updated
• The originator notifies the DSCP and sends the
  updated directives package to the DSCP.

• Recommend 30 working days to resolve identified
  issue and incorporate changes

7
DSCP Reviews and Submits for Level 1
Staffing and Concurrence

• The DSCP reviews the directive to ensure
  compliance with Navy directives standards.
• Recommend the DSCP review be accomplished within
  5 working days of receipt.
• The DSCP will determine the following in their
  review
• The directive conforms to the appropriate
  standards and format
• The type of release (instruction, notice or
  change transmittal) is appropriate
• The correct SSIC is assigned
• The references cited are current
• The directive does not duplicate, overlap or
  conflict with other directives
• The proper concurrence has been obtained by using
  NAVAIR 5215/17
• The distribution is complete and accurate
• The use of reports and forms is appropriate
• The classification markings are correct for
  classified directives
• The directive has a logical arrangement of
  content and recommend changes to improve clarity
• The level of signature for the directive is
  correct
• b. If major corrections are required, the DSCP
  will forward the directive back to the originator
  to make revisions.
• c. The DSCP submits the final directives package
  for final review to the originators competency
  direct chain of command (codes C, B, and A) for
  the competency Level 1 concurrence.
  The competency direct chain of
  command staffing should be no longer than 5
  working days for each code (not to exceed 20
  working days).

• Recommend 25 working days for the DSCP to review
  and obtain Concurrences

8
Originator Level 1 Concurrence

• When the package is approved by the level 1
  then it is sent to the DSCP. Recommend the level
  1 concur within 5 working days. If the level 1
  non-concurs then the package is also sent to the
  DSCP to return to the originator and resolve any
  issues.

• TIPS
• The Competency Level 1 review should ensure
• Completed Staffing
• Technical accuracy.
• Verify responsibilities and actions.
• Ascertain whether the directive clearly
  performs its purpose

• Recommend 5 working days for the Level One
  Concurrence

9
DSCP Sends Approved Directive
Package to DCP

• DSCP Sends Approved Directive Package to DCP
• Upon Level 1 concurrence, the DSCP updates
  NAVAIR 5215/17 to document the competency
  Level 1 staffing and concurrence.
• Thereafter, the DSCP sends the approved
  directives package to the DCP.
• This should be completed within 1 working day
  of receipt of Level 1 concurrence.

• Recommend the Directives Package be sent to the
  DCP within 1 working days of receipt

10
DSCP Sends Disapproved Directive
Package to Originator

• DSCP Sends Disapproved Directive Package to
  Originator
• If the Level 1 does not concur with the
  directives package
• The DSCP forwards the directives package back to
  the originator within 1 working day of receipt
  from the Level 1.
• (2) The originator works to resolve the
  identified issue(s) within 30 working days.
  After the issues are resolved, the necessary
  changes have been incorporated into the
  directive, and NAVAIR 5215/17 is updated, the
  originator notifies the DSCP and sends the
  updated directives package to the DSCP.

• Recommend the Directives Package be sent to the
  Orginator within 1 working days of receipt

11
DCP Performs Quality Review and Coordinates Legal
/ Competencies Level 1s/PEOs Concurrent Review
for Final Concurrence
a. The DCP performs quality assurance review
of directive. Recommend this be accomplished
within 5 working days of receipt. If significant
changes are required or if there is incomplete
information in the directives package, the
directives package will be sent back to the
originator for changes/resolutions. b.
The DCP concurrently submits the proposed
directive electronically to all competencies
Level 1s/PEOs and Legal (AIR-11.0) for final
concurrence . Legal will determine legal
sufficiency. The competencies and PEOs will
ensure that if they are stakeholders in the
process their concerns have been addressed.
Recommend the DCP allow 15 working days for this
review. (1) Upon AIR-11.0 and Level
1s/PEOs concurrences, the DCP updates NAVAIR
5215/17 and prepares the official directives
package. The directives package is submitted to
the Flag Secretariats office (AIR-00EA2).
(2) If any issues arise during these reviews,
the DCP will engage the originator, within 1
working day of receipt of the issue(s), via
e-mail to resolve and will carbon copy (cc) the
appropriate competency DSCP and AIR-11.0
representative. NAVAIR 5215/17 must be updated
by the DCP to reflect the status of the directive
and submitted to the originator.

• Recommend 20 working days for this final review

Return to Flowchart
12
DCP Sends Disapproved Directive to Originator
DCP Sends Disapproved Directive to Originator and
copy the appropriate DSCP and Legal/Competency/PEO
If any issues arise during the
Legal/Competency/PEO reviews, the DCP will engage
the originator to resolve, within 1 working day
of receipt of the issue(s), via e-mail to resolve
and will carbon copy (cc) the appropriate
competency DSCP and AIR-11.0 representative.
NAVAIR 5215/17 must be updated by the DCP to
reflect the status of the directive and submitted
to the originator.

• Recommend 1 working day for the DCP to notify the
  Originator of the issue.

13
DCP Prepares Final Directives Package
DCP prepares final directives package and
forwards to Flag Staff Office. Upon AIR-11.0 and
Level 1s/PEOs concurrences, the DCP updates
NAVAIR 5215/17 and prepares the official
directives package. The directives package is
submitted to the Flag Secretariats office
(AIR-00EA2).

• Recommend this be accomplished within 3 working
  days of receipt of concurrences

14
Legal Reviews Directive Concurrently
Legal determines the legal sufficiency of the
directive. Legal also ensure that the references
are appropriate for the directive. During this
same time frame all the competencies and PEOs are
also reviewing the Directive. If any issues
arise during the review, the DCP will engage the
originator to resolve and notify the other still
reviewing the directive.

• Recommend 15 working days for the Legal review

Return to Flowchart
15
Competencies and PEOs Review Directive
Concurrently with Legal

• The competencies and PEOs will ensure that if
  they are stakeholders in the process their
  concerns have been addressed. This review is
  occurring concurrently with the Legal review
• If any issues arise during the review, the DCP
  will engage the originator to resolve and notify
  Legal and the appropriate DSCP of the issue.

• Recommend 15 working days for the Competency and
  PEO review

Return to Flowchart
16
Commanders Flag Staff Office Reviews and Staffs
Directives Package for AIR-00 Signature
Commanders Flag Staff Office Reviews and Staffs
Directives Package for AIR-00 Signature a.
Flag staff office reviews and staffs the
directives package for AIR-00 signature and
approval. Recommend the review, staffing, and
signature approval be accomplished within 10
working days. b. If the flag staff office
requires changes or there are major issues, the
directives package is sent to the DCP via
AIR00EA2. Minor changes are accomplished
through the DCP, and major changes are sent back
to the originator for resolution, ccing the DSCP
and AIR-11.0. NAVAIR 5215/17 must be updated by
the DCP to reflect the status of the directive
and sent to the originator

• Recommend 10 working days for this action

17
Commanders Flag Staff Office Tracks
Action and Sends to DCP
Commanders Flag Staff Office Tracks Action and
Sends to DCP If the flag staff office requires
changes or there are major issues, the directives
package is sent to the DCP via AIR00EA2 and the
action is noted in the Command Flag Staff Office
Action Tracking System. Minor changes are
accomplished through the DCP Major changes are
sent back to the originator for resolution,
ccing the DSCP and AIR-11.0. NAVAIR 5215/17
must be updated by the DCP to reflect the status
of the directive and sent to the originator.

• Recommend 1 working days for this action

18
Commanders Flag Staff Office Closes Out Action
and Sends to DCP

• Commanders Flag Staff Office Closes Out Action
  and Sends to DCP
• Once approval signature has been obtained from
  AIR-00, the flag staff office closes out their
  action and forwards the approved directives
  package to the DCP within 2 working days.

• Recommend 2 working days for this action

19
AIR-00 Concurrence

• NAVAIR AIR-00 review the directive package
  ensuring that the policy and processes described
  within the directive are correct and package has
  been appropriately staffed.
• When the package is approved by AIR-00 it is
  sent back to the Commanders Flag staff Office.
• If AIR-00 non-concurs then the package is also
  sent to the Commanders Flag staff Office to
  return to the DCP so that the originator can
  resolve any issues.

• Recommend 5 working days for the AIR-00
  Concurrence

20
DCP Publishes New Directive

• DCP Publishes New Directive
• a. Once the directive has been signed, the
  effective date is typed/stamped by the DCP on
  each page of the directive (including enclosures,
  attachments, etc.). Recommend this be
  accomplished within 1 working day of receipt of
  approved directive from AIR-00EA2.
• b. The DCP submits the newly approved directive
  to NAVAIRs Imaging Center (AIR-7.2.2) to scan in
  PDF format within 1 working day after being date
  stamped.
• c. Once scanned, the DCP posts newly effective
  unclassified directive onto the NAVAIR directives
  publicly-accessible Web site, http//directives.na
  vair.navy.mil/, within 1 working day.
• d. The DCP notifies the originator and the DSCP
  of the directives status within 1 working day
  after being informed the directive has been
  approved?.
• e. The DCP updates NAVAIR 5215/17 and files the
  approved directives package in the NAVAIRHQ
  directives case file within 1 working day of
  publication.

• Recommend 5 working days for step a-e to be
  accomplished