SAME Organization and Leadership

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SAME Organization and Leadership

• Dr. Bob Wolff, P.E., F.SAME
• Executive Director
• August 24, 2007

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Agenda

• National Organization Leadership
• Regional Leadership
• Post Leadership and Management
• Joint Ethics Regulations
• Board Decisions 2003- 2007
• 7 Measures of Success

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Military Engineering Team
Contractors
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Organizational Goal Support Our Members
Board of Direction
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National Leadership

• Board of Direction
• Establish Strategic Direction via Strategic Plan
• Approve major policy and society-wide programs
• President
• Establish areas of focus in support of Strategic
  Plan
• Reinforce and communicate goals to Regions and
  Posts
• Work with Executive Director to guide national
  programs
• Executive Committee
• Approve SAME HQ budget
• Acts for Board of Direction
• National Committees and Councils

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Composition of National Board of Direction
Four uniformed services and private sector
represented
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National Committees Councils

• Mission Committees
• College Outreach
• Engineering Construction Camps
• Environmental
• Facilities Management
• International
• K-12 Outreach
• Readiness Homeland Security

• Operations Committees
• Audit
• Continuing Education Advisory Committee
• Education Mentoring Fund Steering Committee
• Finance
• National Conference Advisory Committee
• Councils
• NCO
• Small Business
• Young Member
• Student

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SAME HQ Organization
Dr. Robert D. Wolff, P.E, F.SAME Executive
Director
Kim Rupkalvis (PT) Administrative Assistant
Director of Communications L. Eileen Erickson
Director of Training Post Operations Steve
Shepard
Training Post Operations David McAuley
Communications Marketing Eileen Erickson
Finance Accounting Jenni Ford, CPA
Membership Diana Dawkins
Vacant Associate Editor
Luz Agustin Senior Accountant
Natasha Rocheleau, P.E. (PT) Data Base Manager
Kristin Duckworth Continuing Education Manager
Diane Schreiber Meeting Conference Manager
Jennifer Nichols Publications Manager
Jeanette Miller Staff Accountant
Christine Gruszkowski Individual Member Specialist
John Mills Web Manager
Kathy Off (PT) National Conference Specialist
Heather Alexander Membership Support Specialist
John Hagaman Operations Support Specialist
Jackie Porter Sustaining Member Specialist
Kizita Awuakye Graphic Designer
Authorized 22 3 Part Time (PT) 19 Full Time
Lorrie Cerny Post Operations Specialist
Vacant Marketing Specialist
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SAME HQ Sponsored Programs

• Transition Workshop and Job Fairs (Jan)
• Post Leaders Workshops (Feb Aug)
• Service Academy Engineer Dinners
• Committee and Task Force Workshops
• International Business Opportunities
• Facility Management
• DOD and Related Federal Program Briefings (Mar)
• Support to Uniformed Service Conferences
• Annual USACE Small Business Conference (Nov)
• Biennial USACE Infrastructure Systems Conference
  (June)
• Joint Engineer Operations Course (JEOC) Dinner
  (2-3 Times/Year)
• Engineering and Construction Camps (June-July)
• Design-Build Workshops for DOD Projects (7 in
  2007)

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SAME Sponsored Memberships

• Army
• Captains Career Course (03)
• Noncommissioned Officer Course (E6-E7)
• Navy
• CECOS Basic Course (01)
• Naval Construction Force CPO Mgt Course (E7)
• Marine Corps
• M03ACC2 Combat Engineer Officer Course (01-03)
• M0313G2 Utilities Operations Chief Course (E6-E8)
• Air Force
• AFIT Management 101 Basic CE Course (01)
• AFIT Mgt 570 Superintendents Course (E8-E9)
• Coast Guard Introduction to Civil Engineering
  (02-03)
• Public Health Service Newly Commissioned PHS
  Officers
• Joint JEOC (03-05, SNCOs, Civilians)

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Education and Mentoring Fund

• Grown from 5,000 in 2003 to 200,000 in 2006
• Operated by Steering Committee
• 174,00 Corpus produced through sponsorships
  (2,500 - 10,000)
• Goal is to support SAME members
• Stipends to Young Member and NCO Award winners to
  attend National Conference
• Sponsor 10-12 Young Members to Post Leadership
  Workshops
• Sponsor USMA Cadets to NYC Scholarship Dinner
• Support Annual Student Council Meeting
• Annual 20,000 goal through interest on corpus,
  donations and additional fund raising

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Academy of Fellows

• Members with over 10 years in SAME who have
  demonstrated exceptional service to SAME and to
  the engineering profession
• Academy of Fellows consists of 705 members
• Fellows, Chaired by RADM Bob Williams, P.E.,
  F.SAME, USPHS and an Executive Committee of Vice
  Chairs
• Posts should have a Fellows POC who is
  responsible for Fellows support to the Post and
  liaison with the AOF leadership
• FELLOWS ARE A VALUABLE RESOURCE WHO HAVE PLEDGED
  TO CONTINUE THEIR SERVICE TO SAME

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Programs Sponsored by the Academy of Fellows

• Golden Eagle Awards
• National Security
• Engineering Profession
• Mentoring Award
• Golden Eagle Awards Dinner
• Selection and Investiture of New Fellows Due
  Date for Applications is September 15
• Mentoring
• Proceeds from Golden Eagle Awards Dinner go to
  SAME Education and Mentoring Fund

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Maintain Financial Health

• 2006 Revenue (3.2M)
• 51 Dues
• 28 Advertising
• 21 Conferences Workshops
• Other Income
• 258K Donations
• 114K Investment Income

• 2006 Expenses (3.2M)
• 47 Salaries Benefits
• 15 Office Facilities
• 14 Meetings Travel
• 12 Publications
• 6 Ad Commissions
• 6 Dues to Posts
• General Reserves 1.5M
• Century House 1.5M

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SAME Regional Leadership(Regional Vice
Presidents)

• Work with Post Presidents to ensure
  sustainability of Posts
• Monitor membership reports and Post activity
• Visit Posts and install officers
• Recognize outstanding individuals
• Provide oversight and assistance for Regional
  Conferences
• Be accountable for success of Region
• Represent Region on Board of Direction

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Post Leadership(Post President Board)

• Review Strategic Plan and assess how well past
  Post Programs support the plan and meet specific
  member needs at that location
• Set goals specific to Post membership
• Provide direction in planning Post programs to
  meet member needs in support of Strategic Plan
• Give responsibility to Board Members - delegate
• Include Young Members, NCOs, Small Business and
  Fellows in Post Leadership
• Recognize outstanding achievements of members

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Uniform Service Participation(As of Aug 07)
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Joint Ethics Regulation (JER)

• The primary standards of ethical conduct for DOD
  personnel are set forth in the Department of
  Defense Joint Ethics Regulation (JER).
• The JER was first issued in August 1993 (under
  the authority of DOD Directive 5500-7, Standards
  of Conduct) and has since been revised four
  times, with the last revision on September 6,
  1998. \
• The JER is nearly all-inclusive in that it
  incorporates most laws, Executive Orders, codes
  and standards of ethics pertinent to DOD.
• It applies (almost) equally to those in uniform
  and those in the civil service.

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Personal vs. Official Capacity

• Activities undertaken by DOD personnel in an
  official capacity and
• Activities undertaken in a personal capacity.
• DOD personnel encouraged to participate in
  activities that enhance their professional and
  personal development or enhance the local
  military or civilian community
• DOD personnel must join personally as individual
  members, except
• DOD may pay for Liaison to private organization
  if appointed by Commander
• DOD may pay for Public Agency Membership

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Official Participation in SAME

• Individual may participate in SAME activities in
  Official capacity at government expense when
  there is a legitimate government purpose
• As a speaker at a SAME event
• Education and Training
• Gathering information of value to government
• The approving authority for use of travel funds
  may not be a member of SAME
• For government civilians, charging individuals
  time depends on local policy and budgets

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Personal Participation SAME

• DOD personnel may attend SAME meetings on their
  own time and at their own expense in a personal
  capacity
• JER promotes granting of excused absences or
  administrative leave for voluntary participation
  where the participation will benefit the
  government. Examples
• Engineering and Construction Camps
• Post Leaders Workshops
• SAME Meetings with Technical Program

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Management of SAME

• DOD may participate as officers and Board members
  in their personal capacity as long as
  participation is outside the scope of their
  official duties and they are elected to the
  position and may receive assistance from others
  in the organization in their personal capacity.
• Prior approval is required of the Secretary of
  the military department to participate in an
  Official Capacity
• DOD personnel may not be appointed as officers or
  Board members on the basis of their official
  positions even if they serve in a personal
  capacity
• SAME may refer to a persons rank but not their
  official positions, except when speaking in an
  official capacity

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Endorsements of SAME

• DOD personnel may endorse SAME in their
  personal capacity
• DOD personnel may not be involved in membership
  drives or fund raising in their official capacity
• Government offices may distribute information on
  SAME events through official channels when it is
  considered such information is of value to DOD
  personnel and the opportunity is not exclusive to
  one organization

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Post Management

• Ensure Post has a good Treasurer, has financial
  controls in place, and has proper oversight of
  Post Education and Mentoring Fund investments
• Ensure Post has Membership POC for both
  individual and sustaining members
• Know and follow Post Bylaws
• Review deadlines for submissions to HQ
• Financial Report
• Change of Post Officers
• Post Points of Contacts for National Committees
• Do some succession planning
• Manage Change from National Board of Direction

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2003 Board Decisions

• New 2004-09 Strategic Plan
• Established Small, Medium and Large Post criteria
• New Streamers Aligned to Strategic Plan
• Published National Conference Policy Guidelines
  with Profit Sharing
• Published Regional Conference Guidelines
• Young Members and NCO added to Board
• Published New Post Bylaws template
• Initiated Strategic Alliance with IFMA
• Transitioned from Student Posts to Student
  Chapters
• Added Seabee Camp to USAFA Engineering
  Construction Camp

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2004 Board Decisions

• Designed and issued SAME Coin
• Initiated 50-year Member Recognition
• Established Mentoring Award and Young Members
  Award
• Changed eligibility of all Society Medals and
  Awards to require SAME membership
• Initiated Strategic Alliance with NSPE
• Web enabled Individual Membership and changed
  from Anniversary to Annual Renewals

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2005 Board Decisions

• Adopted SAME Logo
• Published revised Post Operations Manual
• Conducted 1st online member survey
• Lowed dues for Public Sector
• Approved acquisition of new Association
  Management System (AMS)
• Established strategic alliance with Construction
  Management Association of America (CMAA)

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2006 Board Decisions

• Replaced FAST START Plan with Emergency
  Preparedness and Response Report
• Established NCO Medal
• Revised criteria for Membership Streamer
• Approved dues increases (first since 2003)
• Approved restructuring of Sustaining Membership
• Expanded program to provide free memberships to
  Junior Officers and NCOs
• Revised Bylaws to recognize Field Chapters and
  email voting for national Board of Direction

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2007 Board Decisions

• Amended Regional Conference Guidelines to
  encourage avoidance of Post programs in month of
  regional conference and profit sharing among
  Posts in two regions
• Approved concept for SAME HQ to take lead to plan
  and conduct annual Joint Engineer Training
  Conference Expo beginning in 2009, in
  partnership with local Post

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7 Measures of SuccessWhat Extraordinary
Associations Do That Others Do Not

• Published by ASAE and Center for Association
  Leadership

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Summary

• National organization and what it does
• Role of the Regional Vice Presidents
• Your role as Post Leaders Lead and Manage
• Changes in SAME over past 5 years
• Compliance with Joint Ethics Regulation
• Post Leaders manage change and provide
  leadership and direction to their Posts in
  support of SAME Strategic Plan