FastTrack

1
FastTrack
Pre Solicitation Conference14 December 2004
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Agenda

• Introduction Bob Ernst 0900
• Background of AAIPT, JCAA Bob Ernst 0915
  and FastTrack
• Technical Brief Bob Ernst and 0945
• Tom Maday
• Contract Brief Nancy Keys 1015
• Questions Submittal 1030
• Break 1045
• Response to Questions Bob Ernst and 1115
• Nancy Keys
• Wrap-up Closing Remarks Bob Ernst 1200

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Why Pre Solicition Conference?

• FAR 15.201
• Exchanges of information among all interested
  parties, from the earliest identification of a
  requirement through receipt of proposals, are
  encouraged
• The purpose of exchanging information is to
  improve the understanding of Government
  requirements and industry capabilitiesand
  increase efficiency in proposal preparation,
  proposal evaluation, negotiation, and contract
  award

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Ground Rules

• No informal Question/Answer session
• Per FAR 15.201(f)
• We dont want to create any unfair competitive
  advantage to those interested offerors who were
  unable to attend.
• Everyone was given the opportunity to address the
  Sources Sought package prior to this Pre
  Solicitation Conference
• If Questions arise during this conference, please
  submit them in writing at the appropriate time,
  and they will be formally addressed at the
  discretion of the contracting officer.
• The QA session will be documented and posted to
  the NAVAIR homepage within the week following
  this Pre Solicitation Conference

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Disclaimer

• Nothing said here today will qualify the terms
  and conditions of the Draft RFP. The terms of
  the subsequent RFP will remain unchanged unless
  it is amended in writing.
• No final decisions have been made in regard to
  the RFP
• Use info obtained from Pre Solicitation
  Conference, Industry Day and Draft RFP package
  for GENERAL planning purposes.
• You should not rely on this info for proposal
  preparation purposes
• Info that can be relied upon for that purpose
  will be released in the Official RFP package to
  the NAVAIR homepage (Following the Draft RFPs
  Industry Day)

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Why Pre Solicition Conference Really!

• The government has a good idea of the
  requirements.
• We dont quite know how we want to accomplish
  them.
• We are looking for industry to provide comments
  and suggestions.

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Why Are We Here?

• Review FastTrack Background and Evolution
• Discuss Acquisition Strategy to meet future
  FastTrack Manufacturing Needs
• Identify/Discuss Contract Elements
• Feedback and Questions from Industry

Government-Industry Collaboration is Crucial
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Why Are We Here?

• To Articulate Our Requirements and to Solicit
  Ideas/Suggestions from Industry
• Parts for many legacy aircraft are complex,
  often flight critical, low volume, and as a
  result difficult, time-consuming and/or expensive
  to procure
• Create a contract that

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AIR-4.1D
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Background Information
Aging Aircraft Integrated Product Team
FastTrack
Joint Council on Aging Aircraft
Part Reengineering/Acquisition Process
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Aging Aircraft IPT
USAF
To improve fleet readiness and reduce life cycle
cost by aggressively attacking and countering the
effects of aging aircraft.
Navy
Commercial
Army
Focus Areas
Obsolescence Parts, Process, Tools, Training
Air Vehicles Corrosion, Hydraulics, Subsystems,
Structures
Wiring Power Inspection, Diagnostics, Training,
Analysis
Avionics MOSA II, Process, ST, Commonality
Engineering
Vision

• Identify Problems - Quantify Risk
• Provide Information to Program teams
• Available Funding Sources
• Other IPT Solutions
• Advocate for Enabling Technologies
• Provide Standard Risk and Cost Evaluation Tools
• Focus Attention to Aging Aircraft problems

Not a Program Office Provides Pointer to PMAs
Cost
Logistics
COSSI, CTTO, DLA
Teaming JCAA, Industry, DLA
Technology Process
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Increasing Costs
Actuals
Projections??
What is Driving the costs? What can we do to
mitigate the increase?
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AAIPT Funding History
Does Not Include FastTrack Funding
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Aging Aircraft IPT Organization
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Team Approach
Step 1 AAIPT Develop process
AAIPT
Step 2 Program Implement Solutions
PMA
Transition Agent
Risk ID
Long Term
POM Input
Determine options
NALDA
LECP/TOC
Cost Models
ST
Solutions
Fleet
Quick Response
Rapid Prototyping RAMECs Pubs
Step 3 Solutions Provide Feedback to Improve
Process
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Corrosion Efforts - CPCs
Transitioning the Best Solutions

• Roadmap best of breed Corrosion Solutions
• Share qualification data/experience
• USN FY-02/03 Project Savings Over 257,000 MMHrs
• 3. Attack gaps Update common specifications

Complete Systems Engineering Process Technology,
Test, Logistics
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AAIPT Fleet Focus Teams Phased Growth
FY04
FY05
FY09
FY06
FY08
FY07
Aircraft
AC2P2 FFT
Support Equipment
Weapons
Hydraulic Actuator Seals
Hydraulics FFT
Metal Filters/Smart Switches/ Monitoring
Constant Speed Drives
TBD
Transparencies
Coatings/Aging
Bonding FFT
Phase 0
TBD during Phase 0 Candidate Sol Gel Technology
Sealants FFT
Phase 0
TBD during Phase 0 Candidate Fuel Tank Sealants
Gear, Brakes, Tires
Phase 0
TBD during Phase 0
Repair FFT
Phase 0
Accelerated per TYCOM request
TBD during Phase 0 Candidate Repair Tooling
External Cargo FFT
Phase 0
TBD during Phase 0
Aeromechanics
Phase 0
TBD during Phase 0 Candidate Safety Suppt
Phase 0
NDI
TBD during Phase 0 Candidate Digital
Radiography
Fire Protection
Phase 0
TBD during Phase 0
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Current Obsolescence Efforts
Covers the Spectrum of Potential Solutions
Typical PMA gt80 Redesign/ Replacement
Supply focus is on component
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National Strategy Focus
5 Process Issues
DLA
Army
NDIA
JCAA Focus

• Maintenance Training
• Analytical Methods/Cost of Aging
• Corrosion Prevention
• Transition of Commercial Products
• Diagnostics/Health Monitoring Systems
• Wiring Failure Detection
• Arc Fault Circuit Interrupt Equipment
• Structural Modeling and Analysis
• Maintenance Manual Currency
• Obsolescence Management
• Avionics Modernization
• Component Improvement

Navy
USMC
AirForce
FAA
Coast Guard
AIA
7 Product Focus Areas
NASA
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FastTrack Elements

• Problem Parts for Many Legacy Aircraft are
  Difficult to Obtain
• Data Package/OEM no longer available
• Often Low Volume
• Components/Process Obsolete or Not
  Environmentally Friendly

With Current tools, Naval Aviation cannot afford
establishment of proactive DMS for legacy programs

• FastTrack Solution
• includes
• Supply Chain
• Depots
• Basic Design Engineers
• Industry Resources

Logistics Supply
Efficient Cost Structure
Manufacturing
Reliability/ First Article Test
Reverse Engineering
Electronic Workflow
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Background Information

• FastTrack Scope

The Critical Item Management (CIM) FastTrack
process is an expedited approach within the
overall CIM process to address acquisition issues
when (1) there is no qualified vendor for
urgently needed parts or (2) the existing
qualified vendor(s) cannot meet delivery
schedules necessary to satisfy urgent operational
readiness requirements. (3) Component Costly
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Background Information

• Depending upon the nature of the individual
  urgent requirement, the CIM FastTrack process may
  include the full acquisition spectrum from
  establishment of a contract through delivery of a
  part, or it might consist simply of a portion
  thereof.
• e.g. Vendor Validation, Reverse Engineering,
  Rapid Prototype, First Article Test, Fit,
  Production Verification Test
• With respect to CSIs and CAIs, the CIM FastTrack
  process will ensure full satisfaction of the
  technical processes and requirements established
  by NAVAIRINST 4200.25D, documented in the CIM
  Desktop Guide dated 23 April 2004, and defined in
  the NAVAIR/NAVICP MOA including approval by the
  cognizant Basic Design Engineer (BDE).

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CIM FastTrack Process

ELEMENTS
SITE SURVEY FAT TDP PRODUCTION COMPONENT INF
ORMATION TO APPROVE SOURCE
F L E E T
NAVAIR CIM PROCESS Conventional Approach
NAVICP DLA/ DSCs PMA
THOUSANDS OF COMPONENT CANDIDATES
QUALIFIED COMPONENTS TO FLEET
FLEET READINESS ISSUE FASTTRACK FILTER
NAVAIR FastTrack Process
FASTTRACK CANDIDATE CRITERIA URGENT
REQUIREMENT NAVY/MARINE CORPS CURRENT
VENDOR/OEM OUT OF BUSINESS DOESNT SUPPORT
ITEM CANT MEET SCHEDULE/DEMANDS ALTERNATE
QUALIFIED VENDOR UNAVAILABLE
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CIM FastTrack Process

• Candidate Identification
• Any organization may identify candidate items for
  the CIM FastTrack process
• Candidate Validation
• The key players for that item (Item Manager,
  Program Office, and NAVICP 073) will confirm that
  the situation requires expeditious resolution and
  that the CIM FastTrack process is the most
  effective way to satisfy the requirement
• Conduct limited research on lead-times from
  established sources, tech data availability, etc.
• Identify funding source for CIM FastTrack effort
• Proposal Development
• Research item history, identify specifications
  and available technical data
• Define Scope of Work, resources required,
  authorities/responsibilities, schedules and
  estimated cost
• Submit final package for review
• Proposal Review and Acceptance
• Reviewed by NAVAIR BDE and other technical
  personnel as defined by BDE
• Ensure all safety, engineering and quality
  concerns are addressed
• Submit to Customer to insure proposal scope,
  funding and schedule are acceptable
• Execution
• Prepare contract package, select vendor, perform
  oversight, conduct FAT
• Assist BDE in preparation of final technical
  report
• Qualified Item Delivery
• Deliver NAVAIR BDE-approved parts to the supply
  system

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FastTrack Filter Criteria

• DSCR/NAVAIR/NAVICP develop a list of components
  urgently required by Navy/Marine Corp aircraft
• NAVAIR screening methodology being developed
• DSCR WSSM, VE, and NAVAIR PM coordinating lists
• Analysis continuing

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FY-05 Beta test will establish filter
thresholds
DLA Data
Initial Screen
NADEP/PMA Review
Bi-weekly team comprised of 3.0/6.0 Logistics/
Industrial (Depot) 4.0 Engineering Program
Managers Cost/Readiness

• Review Board
• Validate Rqmts
• Validate cost data
• Obtain PMA concurrence

Depot Capability
Stop
FT Potential
FastTrack
Assess Data
Adequate?
no
Re-Engineer
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FastTrack Sample Lists
Pre-FastTrack H-46 Exhaust Ejector H-46 Brake
Assembly FastTrack Engineering
Evaluations H-53 Oil Level Switch Texloc
Wire Wrap First Article Test H-60 Chin
Window EA-6B Nose Tow Pin EA-6B Link
Assembly plus 12 articles in process Product
ion Assembly F-18 Motor Hub F-18 Harness
Cover F-18 Temperature Compensators H-3
Temperature Controller
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Proposed FastTrack Role
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PROPOSED CONTRACTAPPLICATION
NOTIONAL
Products
NAVAIR FastTrack
METALS
METALS WROUGHT
FastTrack Contract Manager
SPECIALITIES
NDT (MPI, FPI, ULTRASONIC)
COMPOSITES
Perform Pre-Cert Prior to Contract Award
PLASTICS
ELECTRONICS
COTS
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Manufacturers Pre-Approval

• Follow Critical Item Management (CIM) process as
  defined in the CIM Desktop Guide
• Terminology Definitions
• CSI component contains a characteristic which
  could cause critical loss to aircraft or
  personnel
• CAI item essential to weapon system performance
  or safety of personnel
• To meet urgent requirements, NAVAIR/NAVICP
  considering credit for
• Manufacturers who are currently service-approved
  to manufacture CSI or CAI
• Manufacturers specializing in families of parts
• NAVAIR/NAVICP considering a
• Process for pre-approval for a small business
  team-member
• Approach to implementing manufacturers continuing
  compliance
• Navy/Army/Air Force standardization trying to
  eliminate service differences
• NAVAIR/NAVICP are developing pre-approval
  criteria for RFP

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CIM FastTrack Benefits

• Direct BDE involvement
• Faster turn-around-time than conventional CIM
  process
• NAVAIR/NAVICP/DLA joint effort
• Reduce NAVAIR urgent component issues
• FastTrack enhances existing AAIPT requirements
• FastTrack Delivers NAVAIR Approved Components!

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FastTrack Contract
?
FastTrack is an expedited approach within the
Critical Item Management process to address
acquisition issues such as no qualified vendor
OR items in need, OR qualified vendors cannot
meet expected delivery schedules to support
readiness.
Contract to provide AAIPT with the ability to
quickly address the demands and needs of the
fleet in areas of Reverse Engineering, parts
qualification, and vendor qualifications. -
Full and Open Competition - Base Option
years - 350M Ceiling amount - Incremental
Funding
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Contract Objectives

• Capability to respond to urgent manufacturing
  requirements, including CSIs
• Suppliers who have facilities/processes/personnel
  who are pre-qualified to meet NAVAIR standards
• Access to multiple companies covering a wide
  spectrum of manufacturing capabilities
• Redundancy in manufacturers capabilities in
  order to foster competition and ensure surge
  coverage
• Capability to react quickly
• to changing priorities (based on immediate
  mission urgency) from initial identification of a
  requirement through delivery of required product
  

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Contract Objectives

• Streamlined government / contractor oversight
• Suppliers capable of quickly performing
  well-defined engineering functions, from
  non-recurring engineering and prototype
  development through testing to production
• Acquisition ceilings ? 350 M
• Naval Aviation Core
• Able to expand to meet other DoD / FMS customers
• Ramp plan based on success

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Contract Issues/Discussion Topics

• Small Business / Large Business balance
• Ability to qualify / add new suppliers
• Single award / multiple award
• Consortiums / teaming
• Contract type (FFP / CPIF / CPAF / AT / Hybrid
  etc.)

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Contract Risks
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SOW APPROACH

• Partnering SOO is a laundry list of all
  FastTrack tasking
• Partnering SOW to capture all FastTrack tasks,
  legacy and forward looking for contractor and all
  partners
• Traceability Matrix Appendix to delineate
• Contractor/partner specific SOW taskings

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Acquisition Schedule

• Sources Sought 12 November 2004
• Draft RFP Release On/About 09 January 2005
• Draft RFP close On/About 12 January 2005
• Industry Day On/About 20 January 2005
• RFP Release On/About 01 Feb 2005
• RFP Close On/About 15 Mar 2005
• Contract Award On/About 31 July 2005

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Contract Information

• Contract To Be Awarded
• On/About
• 31 July 2005
• Base with Option Years
• Base period with Option Years / Award Term
• Possible Up to 15 Years

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Sample Contract Types Award Fee

• Cost Plus Award Fee for specific SOW tasks
• Cost Plus Award Fee to assess how working within
  partnering agreement
• Cost Plus Award Fee to reward prime for
  supporting synergy of resources to support
  FastTrack operational needs in a timely and cost
  effective manner

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Sample Contract Types Cost Plus Award Fee

• Award Fee Performance Evaluation Categories
  (NOTIONAL)
• Overall Effectiveness (35)
• Aging Aircraft Support Activity Leadership/
• Teamwork Performance (30)
• Product Schedule and Quality Performance (25)
• Cost Performance (10)
• Technical Monitors to be officially assigned

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Sample Contract Types Cost Plus Incentive Fee /
Award Term

• Cost Plus Incentive Fee for specific SOW tasks
• Meeting specific need dates for delivery of
  approved/proven parts
• Increased reliability
• Cost Plus Incentive Fee with Award Term
• Cost Plus Incentive Fee / Cost Plus Award Fee
  resulting in Award Term
• Incentive Fee and Award Fee are gate keepers to
  Award Term

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Associates

• An Associates Conference is encouraged to be held
  prior to RFP release with contractor and all
  partners
• Intent to come to tasking/lead roles agreement
• how to recommendations
• Initiate annual Update Meetings to
  identify/address requirements, risks/challenges

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Small Business

• Small Business and Small Disadvantaged Business
  (SDB) Subcontracting Strategy (Large Small
  Business)
• Unless exempt (FAR 19.702(b)(1)), provide a Small
  Business and SDB Subcontracting Strategy
  (see L.2.2.(e)) (Large Business Only)
• No. American Industry Classification System
  (NAICS) Code 541330

Percentages of TOTAL contract dollars
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OCI

• In view of numerous acquisitions and mergers
  between service contractors and platform
  suppliers, Organizational Conflict of Interest
  (OCI) issues must be addressed in this
  solicitation.
• Offerors, including their partners and/or
  teammates, will be required to provide a detailed
  discussion of their strategy to address OCI
  issues, including firewalls, non-disclosure
  agreements and personnel policies.
• OCI mitigation strategies will be evaluated
  during source selection and will be a factor in
  the Best Value determination.
• Clause 5252.209-9510 (SEP 1999) (NAVAIR)

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LOCAR

• What is LOCAR?
• Level Of Confidence Assessment Rating
• Streamlined Source Selection approach
• Substantially reduces proposal size

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LOCAR

• Source Selection Decision
• Made by comparing and ranking offers on the basis
  of their chances of success and their prices
• Higher the LOCAR the better chance of success,
  and the lower the risk of doing business with
  that firm
• Provide for a selection of the contractor on the
  basis of a tradeoff between expected value and
  price

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Advantages of LOCAR

• Streamlines procurement process
• Minimize transaction costs and administrative
  lead-time
• reduced proposal preparation time (eliminates
  sometimes lengthy technical and management
  proposals by using matrices)
• reduced Government evaluation time
• uses fewer evaluation factors
• Assigns overall risk assessment vs. individual
  factor/subfactor risk rating
• More meaningful and open exchanges during oral
  presentations
• Offerors experience and how it applies to the
  Statement of Work (SOW) is evaluated

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Conclusion

• Offeror writes SOW
• LOCAR reduces procurement lead time and proposal
  size
• Evaluators have access to more meaningful and
  open exchanges during oral presentations
• Optimize contractor performance with
  Incentive/Award Fee Performance contract rewards
  contractor for supporting synergy of resources,
  teamwork, cost and schedule performance in
  support of FastTrack program needs

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Summary

• Requirement is Real
• Funding is Stable
• Opportunity is Diverse
• Teamwork is Key

Government-Industry Collaboration is Crucial
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Points of Contact
Procuring Contracting Officer Patricia A.
Cornett
(patricia.cornett_at_navy.mil) Contracting
Officer Nancy Keys
(nancy.keys_at_navy.mil) Contracting Officers
Representative Paul Degner
(paul.degner_at_navy.mil) NPRE/Aging Aircraft
Program Manager Bob Ernst
(robert.ernst_at_navy.mil)

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Parting Thoughts

• Opportunity
• Firewalls
• Security

Thank you!
53
(No Transcript)
54
Break
Please Return Promptly
Thank You!
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AIR SYSTEMS SUPPORT

• PROGRAM DESCRIPTION
• PROVIDES A NON-PLATFORM SYSTEMS ENGINEERING
  APPROACH TO ADDRESS AGING AIRCRAFT AND
  NON-PLATFORM SPECIFIC ENGINEERING SUPPORT ISSUES
• PRODUCTS AND SERVICES
• Aircraft Structural Life Surveillance (ASLS)
• SAFE Reports
• FLIGHT/LANDING/LOAD SURVEY
• STRUCTURAL TEARDOWN/TEST
• Air Systems Electromagnetic Interference
  Corrective Action Program (ASEMICAP)
• Network Centric Warfare (NCW) (D-30)
• Fuels/Lubricants (NOAP/JOAP)
• Aging Aircraft
• NATIP/NATOPS/Flight Clearances (TACMAN, 4.0P)
  engineering data/updates

NON-PROGRAM RELATED ENGINEERING 32.1M