enhancing the Houston Independent School Districts learning environment'

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HISD Learning Management System
enhancing the Houston Independent School
Districts learning environment.
Sharon Koonce Assistant Superintendent of
PDS 4/28/2006
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Agenda

• Welcome
• Introductions
• Purpose
• LMS Overview
• PDC Live Demo
• Q/A

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The Mission

• The mission of the Learning Management System
  (LMS) is to
• Create,
• Sustain, and
• Enhance
• the learning environment in the Houston
  Independent School District.

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Learning Management System (LMS)

• LMS provides the basis for continuing the
  tradition of academic freedom and individual
  choice from the classroom to online teaching and
  learning. LMS addresses the diverse needs of our
  community of educators.

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LMSImproves Work
Performance

• LMS will
• Align learning with business goals
• Diversify the modalities of professional
  development (PD)
• Foster a collaborative culture and
• Enable career and succession planning.

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LMSReduce Learning Costs

• LMS will reduce training costs by
• Streamlining and automating the teaching and
  learning process
• Eliminating integration costs
• Reducing PD duplication and
• Reducing travel expenses related to training.

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LMSComponent Domains

• Define/Manage Users
• Enrollment/Registration Tracking
• Scheduling
• Content Development/Document Management
• Course Catalog Repository
• Marketing and Communications

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LMSComponent Domains (Contd)

• Instructional Material Clearinghouse
• Professional Progression and Skills Assessment
• Learning Evaluations and Feedback
• Collaboration
• Career and Succession Planning

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LMSSoftware Solutions
Evaluation

• PeopleSoft Learning Management System
• SAP Learning Solutions
• SABA Human Capital Management Solutions
• Blackboard

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LMSProposed Next Steps

• Select two or three (2-3) viable system
  solutions
• Request an RFP
• Participate in vendor demos
• Select the system solution and
• Negotiate and execute contract.

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CAUTION!How do we get there?

we cant solve yesterdays problems at the same
level of thinking we were at when we created
them
Albert Einstein
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Shift in the Learning ParadigmFocus on Main
Events"
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Professional Development Clearinghouse (PDC)
The purpose of the PDC is to evaluate all courses
and sessions that impact administrators and
teachers for

• Duplication of training services
• Scheduling conflicts
• Consistency in quality and
• Alignment to district goals.

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Why a PDC?

• 1. Large volume of training

• Central Office Departments
• Regional Offices
• - Schools

2. Duplication of training efforts
3. Numerous training schedule conflicts
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PDC Roles and ResponsibilitiesAt a Glance
Administrators and Teachers
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PDC Qualification Criteria

• Courses with a prefix that fall under the
  auspices of Academic Services (including all
  regional offices) and
• Courses that do not have a qualifying prefix but
  have sessions targeted for administrators or
  teachers.

e-TRAIN Courses and sessions
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Program Administrator DesigneesPADs make it
work!

• Select an HISD goal that corresponds with the
• course.
• Select a target audience for each session.

NOTE Departments will no longer be required to
draft a memo regarding training
because the PDC will communicate a
comprehensive training calendar of
approved courses to schools.
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Operational ComplexityFunctional User
Friendliness

• PAD
• PDC
• Operations
• Employees

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Functional User Friendliness Operational
Complexity

• PAD Creates course proposals in PeopleSoft.
• PDC Committee approves/disapproves course
  proposals and sends applicable correspondence to
  responsible individuals (i.e., department,
  region, schools).
• Operations Update e-TRAIN with courses that have
  been approved.
• Employees Request registration for courses that
  are aligned with district goals and do not
  present any scheduling conflicts or duplication.

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PDCTimeline
The PDC committee is scheduled to begin
reviewing course proposals in July 2006. All
course proposals for the Fall of 2006 should be
created in PeopleSoft between June 1, 2006 and
June 30, 2006.
Course Proposal Submissions
Review Proposals
Communicate Fall Calendar
June 1
June 30
July
August
Note Course proposals submitted within this
timeline can be conducted. The PDC
committee will have similar timelines for
submitting course proposals in the
Spring and Summer of 2007.
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Accepting Exceptions!
The PDC committee will

• Develop a process to expedite all course
  proposals
• Work closely with the impacted department/region
  and
• Offer suggestions for incorporating mandated
  training with other approved courses.

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Problem AvoidanceThe best way to solve
problemsis to avoid them!
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PDC Live Demo
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PDC PeopleSoft Changes
The correlating goal must be selected on this
page. The page will not save if a goal is not
selected.
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PDC PeopleSoft Changes

• Increase Student Achievement
• Increase Management Efficiency
• Improve Support Confidence
• Create a Positive Culture
• Provide Facilities-to-Standards

The goal field will be required. Select one of
the five goals that are applicable to the course.
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PDC PeopleSoft Changes
The target audience field will be required. The
system will not allow you to save if you do not
select a target audience.
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PDC PeopleSoft Changes
The instructor field will be required. The system
will not allow you to save if you do not select
an instructor.
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PDC APPROVAL SCREEN
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Professional Development Clearinghouse Committee

• PDC Members
• Dr. Karen Soehnge, Project Sponsor
• Sharon Koonce, Chairperson
• Karen Owen, Co-Chairperson
• Noelia Garza
• Carolyn Guess
• James LaVois
• Noel Pinnock
• Sylvia Valverde
• Tracy Weeden

• Additional Contributors
• Glenn Harrison
• Melanie Evans-Smith
• Jim Landureth
• Bruce Levy
• Roland Shaw
• Evelyn Wagner Wright
• Regional Superintendents

Reference SPM 4604.3
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Planning ContingenciesWhat Ifs

• What if the course and session have been approved
  but the date and time need modifying? The PAD
  will be required to create a new session for PDC
  approval.
• What if the course is Fee-for-Service, does it
  require approval from the PDC? Yes, all courses
  that fall under the CAO or target campus
  personnel will require PDC approval.

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ADDITIONAL QUESTIONS?
HISD Learning Management System
enhancing the Houston Independent School
Districts learning environment.