USC Financial and Business Services

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USC Financial and Business Services

• FBS New Hire Resource Guide
• On-line Version at http//fbs.usc.edu/depts/fbs/o
  bject.aspx?object_id1935
• (Best viewed on a computer with a browser and
  Adobe Acrobat so you can click on the links to
  other useful websites)

Version 7 Nov. 2, 2006
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Welcome to the Trojan Family and FBS Team!

• The purpose of this resource guide is to provide
  you with a quick overview of USC and FBS to
  assist with some of the common questions you will
  have for the first few days of work at USC. We
  have also included resources for obtaining things
  such as your email, voicemail, and parking
  permits. This guide supplements the USC
  Orientation Guide and Session with FBS specific
  topics and with some additional USC background
  information.
• If you are viewing this presentation on-line and
  you are connected to the Internet, you can right
  click on any of the hyperlinks and select open
  hyperlink to view the webpage.
• Or you can copy and paste the URL into a web
  browser.

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Contents
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USC Background Information
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USC Mission Statement

• USC Mission Statement http//www.usc.edu/about/fac
  tbook/strategic_priorities/
• Code of Ethics http//www.usc.edu/about/factbook/s
  trategic_priorities/usc_code_of_ethics.html
• Strategic Plan 2004 http//www.usc.edu/about/factb
  ook/strategic_priorities/2004_strategic_plan.html

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USC Facts (2005-2006 academic year)

• Students
• Rounded to the nearest 500Undergraduates 17,000
  Graduate and professional 16,000 Total 33,000
  
• Faculty
• Rounded to the nearest 100Full-time 3,100
• Staff
• Rounded to the nearest 100Employees 7,900 (50
  time or more) Student Workers 6,400 (does not
  include teaching, research assistants)Total
  14,300

Source http//www.usc.edu/about/factbook/
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USC Facts

• Alumni
• There are more than 180,000 living alumni in the
  Trojan Family. While nearly three-quarters of
  them live in California, USC alumni can be found
  in positions of leadership all over the world.
• Academic Units
• USC College of Letters, Arts and
  SciencesGraduate School17 Professional Schools
• Endowment (as of June 30, 2005)
• 2.7 billion
• University Budget (2005-2006 fiscal year)
• 1.7 billion
• Sponsored Research
• 430 million per year

Source http//www.usc.edu/about/factbook/
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USC Motto and University Alma Mater

• Motto
• Palmam qui meruit ferat. (Let whoever earns the
  palm bear it.)
• University Alma Mater
• "All Hail" was written by Al Wessen for the
  finale of a student show, "Campus Frolics of
  1923."
• "All Hail to Alma Mater To thy glory we sing
  All Hail to Southern California Loud let thy
  praises ringWhere Western sky meets Western sea
  Our college stands in majesty Sing our love to
  Alma Mater, Hail, all hail to thee!"

Source http//www.usc.edu/about/factbook/uscbasic
s.html
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University Seal

• The university's seal displays three torches,
  representing the arts, the sciences, and
  philosophy. In heraldic language, the torch is a
  symbol of learning. In the background is the
  setting sun, representing the West and (in
  heraldic symbolism) power and life. Embracing the
  torches and sun is a California poppy, the USC
  flower and heraldic symbol of growth. Completing
  the seal is the school motto.

Source http//www.usc.edu/about/factbook/uscbasic
s.html
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Trojan Statue

• Now a campus landmark fondly nicknamed "Tommy
  Trojan," this life-size bronze statue of a Trojan
  warrior was unveiled on June 6, 1930, as part of
  USC's 50th birthday celebration. Sculpted by
  Roger Noble Burnham, Tommy Trojan was modeled
  after different USC football players. On the
  bronze statue's granite pedestal are inscribed
  the qualities of the ideal Trojan "faithful,
  scholarly, skillful, courageous, and ambitious."

Source http//www.usc.edu/about/factbook/uscbasic
s.html
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USC Functional Overview

• Libraries
• ISD
• ITS
• Academic Initiatives
• Strategic Planning
• Faculty Affairs
• Schools
• Centers
• Student Affairs
• Enrollment
• Admissions

• Financial and Business Services
• Budget and Planning
• Payroll Services
• Capital and Non-Capital Construction
• Facilities Mgmt
• Comptroller
• Treasurer

• Planned Giving
• Alumni Relations
• Foundation Relations
• Major Gifts
• Annual Campaign
• Advancement Services and Information Systems

• Community Relations
• Govt Relations
• Public Relations
• Communications
• USC Radio
• Protocol and Events
• Alumni Relations

• Trojan Services
• Legal Staff
• Compliance
• Internal Audit
• Contracts Grants
• Real Estate
• Administrative Operations (Personnel)
• Career Protective Services

Note Information may change and may not include
all functions and sub-functions. Functions do
not appear in any particular order.
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Financial and Business Services Background
Information
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Financial and Business Services Departments

• Organization Improvement Services
• Sponsored Projects Accounting
• Equipment Management
• Ticket Office
• Mailing Services
• USCard
• Financial Analysis

• Student Financial Services
• Space Management
• FBS Budget and Finance Administration
• Administrative Information Systems
• Bank Reconciliation
• Disbursement Control
• Purchasing Services
• Supplier Diversity Program
• Travel Management and Corporate Card Services

Note Departments do not appear in any
particular order.
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Financial and Business ServicesDepartment
Overview
Student Financial Services Space
Management Bank Reconciliation FBS Budget and
Finance Administration Web Services
Mailing Material Mgmt Services
Note Information may change. Departments do
not appear in any particular order.
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FBS Values

• Exceptional Service
• Organizational Efficiency
• Information Technology Driven Solutions
• Employee Development
• Fiscal Responsibility

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FBS Mission

• Our mission is to serve as an administrative
  foundation that is responsive to the financial
  and business needs of the university. We provide
  quality services to students, parents, faculty,
  staff and partner organizations in support of
  USCs mission and in compliance with university
  and governmental regulations

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FBS Vision

• Financial and Business Services will be
  viewed by our customers as an efficient,
  service-oriented and accessible organization.
  Our hallmarks will be knowledgeable and
  responsive customer service, ethical financial
  stewardship, a collaborative work environment,
  and effective use of evolving technology.

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FBS Hallmarks

• Responsive Customer Service
• Ethical Financial Stewardship
• Collaborative Work Environment
• Effective Use of Evolving Technology

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Quick Start Guide
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Campus Maps

• Health Sciences Campus
• http//www.usc.edu/private/about/visit_usc/hsc_map
  _index.gif
• University Park Campus
• http//www.usc.edu/private/about/visit_usc/upc_map
  _index.gif
• Other USC Schools, Departments and Centers are
  also located in
• Alhambra
• Marina Del Rey
• Catalina
• Downtown Los Angeles
• Orange County

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Obtaining Access to a Computer at Work

• Consult your hiring manager
• Depending upon the nature of your work, you will
  either have access to a shared PC or be assigned
  your own PC

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Accessing Your USC Email

• Obtain login and password
• www.usc.edu/isd/firstlogin
• Enter your first name, last name, DOB
• Once you obtain your login and password, then
  open a browser again
• Type in email.usc.edu
• Enter your login
• Enter your password

Note If you are an AIS employee, you will have
a different procedure for accessing your AIS
specific email account. Please contact Rod
Martin x12000.
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Free Calendar Software

• Microsoft Outlook Calendar
• Corporate Time Calendar (downloadable software
  provided via ISD website)
• http//www.usc.edu/isd/doc/calendar/

Note If you are an AIS employee, you may be
using a different calendar program that is part
of the email program AIS uses. Please contact
Rod Martin x12000.
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Computer Virus Prevention and Software

• Install anti-virus software
• http//www.usc.edu/isd/doc/security/virus
• Keep virus definitions up to date
• Do not open emails or their attachments from an
  unknown sender
• Do not download software from untrusted websites
• ISD FAQs about viruses
• http//www.usc.edu/isd/doc/security/virus/navce76/
  virusfaq.html

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Access to Financial Systems

• If your job requires you to have access to
  Web-BA, Payroll, or other financial system,
  please consult your supervisor and then the SBO
  to obtain the signatures and permission on the
  appropriate form (see link)
• http//www.usc.edu/dept/finserv/finsys/Forms
• For access to training on the financial systems
• http//www.usc.edu/dept/finserv/dirtrng/trainingSc
  hedule.html
• For access to SIS
• www.usc.edu/isd/sis
• Click on requesting access
• Call X05337 User Coordination if you need
  further assistance

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Professional Development

• Want to know what a P-Card is?
• Need to learn how to use Microsoft Access?
• Want to improve your business writing skills?
• You can enroll for USC Professional Development
  courses at
• http//capsnet.usc.edu/ProfessionalDevelopment/

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Voicemail

• Dial x05600 on campus phone
• Hit
• Dial your password
• From off campus dial
• 213-740-5600
• Hit
• Enter your 5 digit extension
• Enter your password
• See documentation at the end of this presentation
  for more details

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USC On-line Employee Directory

• www.usc.edu/directories
• Search for employees, departments, or students
• Type in exact spelling of first or last name or
  both of individual you are looking for or
• Type in partial information like their last name
  and the building they work in (i.e. ADM for
  Bovard or UGB for University Gardens Building)

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USC Extensions

• You can dial other campus phones from your campus
  phone using a 5 digit extension. For example, if
  the phone number is
• 213-821-xxxx, then dial 1xxxx
• 213-740-xxxx, then dial 0xxxx
• 323-442-xxxx, then dial 2xxxx
• 213-437-xxxx, then dial 7xxxx
• 626-457-xxxx, then dial 7xxxx
• 213-743-xxxx, then dial 3xxxx
• If dialing ICT or ISI in the 310 area codedial
  the entire 9110 digit number. There is no
  internal extension for them.

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Parking Permits

• You can purchase the permits on-line at
• https//www.thepermitstore.com/SecurePermitstore/a
  pply_login_usc.php
• or on campus in CWO 1st Floor
• Transportation Services
• x03575

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2005-2006 Parking Permit Rates
Source http//transnet.usc.edu/Parking/rates.aspx
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USC Football and Basketball Tickets

• You can purchase USC football, basketball,
  cultural and family event tickets at the USC
  ticket office in STU 100
• Or you can purchase them on-line at
  http//www.usc.edu/bus-affairs/ticketoffice/sales/
  index.html
• 2006 season football tickets are 235 per staff
  person

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Work Attire

• Check with your hiring manager or direct
  supervisor to find out what the attire
  expectations are
• Attire will generally fall within the following
  categories
• Uniform
• Business Attire
• Business Casual Attire
• Examples are on the following pages

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Examples of Formal Business Attire
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Examples of Business Casual
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Home Department Coordinators

• Home Department Coordinators are FBS team members
  that can assist you with questions related to
  payroll and your employment
• Depending on your department, your HDC will be
  one of the following
• Seang Khou x12803 (USCard, FBS Budget and
  Finance Administration)
• Delfina Candelaria x09781 (Purchasing Services,
  Disbursement Control, Travel Management and
  Corporate Card Services, Supplier Diversity
  Program)
• Nita Pilate x32299 (Mailing and Material
  Management Services)
• Jay Bishop x03425 (Ticket Office)
• Rosilund Morgan x11900 (All other FBS
  departments)

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We welcome feedback on this resource guide. Let
us know if there is anything else we can include
or change to help orient new FBS team members
during their first few days on the
job.Contact Stephanie at x1-2101