Introduction to Research Grants and Contracts

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Introduction to ResearchGrants and Contracts

• In-service

Office of Grants and Contracts 10 Brookline
Place, 3rd floor Tel [phone] Fax
617-632-3944
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What we do

• Search and Disseminate Funding Opportunities
  (FOAs)
• Review grant applications for adherence with
  Sponsor Guidelines and Institute policies
• Sign and Submit grant applications on behalf of
  institute i.e. Grants.gov, NSF, DOD
• Negotiate Terms and Conditions of Awards and
  Agreements

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What we do,Cont.

• Accept Awards on behalf of institute
• Administer Awards to Research Accounting for
  account set-up
• Responsible for the interpretation of Grants
  Administration policies and Assist Depts and PIs,
  as needed
• Offer Training to Depts. on new grant related
  initiatives

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Organizational Chart
Office of Grants and Contracts Director
Matthew L. Meyer
Assistant Director Tina Da SilvaGrant
Managers IIIBarbara C. Chen Timothy Connors,
MPA Amy Ehrenzweig Noelani Radford Tina
Rimal Web Resources Manager Tami R.
Simmons Administrative Specialist II Joann S.
Grosso Administrative ClerkDana Jackson
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Research Administration and Finance Vice
President Mark P. Daniel, MBA
Research Accounting Assistant Director Wilma
Ruffen Administrative AssistantTBD
Research Financial Systems Senior
Financial AnalystKevin Broderick
Manager Paula Delaney
Research Billing and Accounts Receivable Manager
Robert Stemple Billing Specialist Giovanna
Mistretta
Financial Managers Deborah Brown Leslie Colon
Teresa Lawrence-Coston Paula Longden Carrie
Penna Kathy Ponder Michael Dicesare Craig
Shoemake Gregory Grant Stacey Givan-Lyons
November 2006
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Grants Application Process

• PI identifies funding opportunity either from
  resources provided by GC or on their own
  downloads instructions and application forms
• Applications are assembled at the Dept. either by
  PI or DGMS under the oversight of Business
  Manager or Dept. Admin.
• Once the Application is complete it comes to the
  appropriate Grant Manager in GC for final review

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Grants Application Process, cont.

• Grant Manager will review Application to ensure
  it meets with Sponsor Guidelines and Institute
  policies. Some of the areas we review are
  eligibility criteria, applicability of IDC and
  fringe rates, biosketches, other support, budget
  justification, use of human subjects, animals.
• The Grant Manager will forward the Application to
  the Director or Assistant Director once it is
  acceptable for institutional signature or
  electronic submission. Paper applications are
  returned to the Dept. for eventual submission to
  the Sponsor.

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Amy Porter-Tacoronte Chief Administrator Vice
President of Adult Oncology
Steven P. Hoffman Director, Research Support
Operations
Tread Strickland Personnel Operations
Glenn Stern Laboratory Operations
Emily Martyn Administrative Assistant
Vacant Business Manager
Students

• Fatma Jiddawi-Lead GMS
• Mary Fitzpatrick-GMS
• Karen Greene-GMS
• Brian Farrington-GMS
• Tom McDermott - GMS
• Roxanne El-Kashawy-GMS

• Betsy Kelley-Lead GMS
• Emily Maple-GMS
• Ryan Desrosiers-GMS
• TBN

• Laura Severse-Lead GMS
• Ashley Fairbank-GMS
• -Timothy Sullivan-GMS
• Alberto Jaramillo-GMS

• Cheryl Sweeney-Lead GMS
• Jack Keenan-GMS
• Michael Curtis-GMS
• Galina Ostrovsky-GMS

• Nina Cardoza-Lead GMS
• Jessie Cmaylo-GMS
• Gail Dudley-GMS
• Kathleen Brenton-GMS

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Types of Grants

• Fellowships (F) Grants awarded to individual
  researchers for developing independent research
  projects while completing training that will
  advance their careers
• Training Grants (T) Enable Institutions to make
  Awards to individuals selected by them for
  predoctoral and postdoctoral research training
• Career Development (K) Supports Ph.D.s and
  clinicians who wish to develop a career in
  biomedical research. This award provides salary
  support up to 75,000 and protected time. A
  minimum of 75 of full-time professional effort
  must be devoted to research.

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Types of Grants, cont.

• Research Project (R01) Supports discrete
  specified project in a specific area of interest
  and competencies
• Small Research Grants (R03) Small grants
  provide flexibility for initiating studies,
  generally for preliminary short-term projects and
  are non-renewable
• Exploratory/development Grants (R21) Supports
  the development of new research activities in
  categorical program areas (support generally is
  restricted in level of support and in time)

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Types of Grants, cont.

• Research Program Projects (P) Supports a
  broadly based multidisciplinary, often long term
  research with a specific major objective or basic
  theme
• Cooperative Agreements (U19) Supports a
  research program of multiple projects directed
  toward a specific major objective. This award
  provides support for certain basic shared
  resources including clinical components.
  Substantial Federal programmatic staff
  involvement is intended to assist PIs during
  performance activities

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Award Notification

• Institute is notified of intent to make award
• Submits Just-in-time (JIT) to Sponsor i.e.
  Other Support, IRB/IACUC approvals, Human
  subjects education certification
• Institute receives official Notice of Awards,
  sends copy to the PI, Dept. Business office and
  Research Accounting
• Grant Manager will review the terms and
  conditions of award, initiate PeopleSoft account
  set-up and highlight reporting requirements to
  Dept and Research Accounting

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Vocabulary

• FOA Funding Opportunity Announcement
• Grants.gov Electronic Mechanism to submit grant
  applications to NIH, DOD, NSF
• JIT Just-in-time, request for information for
  intent to make award
• DGMS Dept. Grants Management Specialist

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Summary

• DFCI Grants and Contracts office is responsible
  for the effective stewardship of all sponsored
  research grants and contracts
• Ensure that all Sponsor requirements are met in a
  timely fashion
• Develop and revise policies communicate policy
  changes to Depts through website, newsletter,
  monthly Dept. Administrators meeting
• Provide training on new sponsor initiatives and
  electronic systems

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Where to Get More Information

• http//researchoffice.dfci.harvard.edu
• http//grants.nih.gov/grants/forms.htm
• http//grants.nih.gov/training/nrsa.htmfellowship
  s
• http//grants.nih.gov/grants/funding/ac.pdf
• http//grants.nih.gov/training/kwizard/index.htm