Administrative Analysis Training

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Administrative Analysis Training
Marine Corps Administrative Analysis Team-East
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Orders Preparation

• Guidelines for the Temporary Additional Duty
  Order Writing Process

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References

• MCO P1000.6G (ACTSMAN)
• JFTR
• DODFMR Volumes 7A and 9
• ALMAR 141/97
• MCTIM
• Various TANS

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Information for the Traveler

• The orders should be prepared with enough
  information to let the traveler know
• a) Where is he going?
• b) What is he doing? I.e., class, conference,
  field duty, deliver equipment, etc.
• c) Where is he billeted?

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Information for the traveler

• d) Where is he eating?
• e) How is he getting there?
• There should be sufficient information for the
  Administrators and Disbursers to properly compute
  and report all required entitlements.

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Facts
POV cannot be directed. See JFTR U3002 and
U3300, bold note. For POV to be advantageous to
the govt., a cost comparison must be done. JFTR
U3300, U3305 and U3310 applies. ACTS Manual
4205.6 provides information on what is included
in the comparison. If POV is not advantageous,
the common carrier cost must be shown in the
orders.

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Facts
If the orders do not direct a mode of
transportation, the traveler can select the
mode. JFTR U3002 applies. If the order writer
fails to direct a mode, travel time is based on
commercial air for TDY purposes.
U3003 applies. All commercial air transportation
and rental car arrangements must be made by the
Contracted Travel Office, CTO. It is advisable
to issue GTRs rather than allow the traveler to
purchase his own ticket.
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Facts
If the orders authorize the member to purchase
his own ticket, the ticket must be purchased via
the CTO. Direct purchase from the airline, a
travel agency, or via the internet is not
authorized unless the conditions of U3120.B are
met. Reimbursement of a Foreign Flag Carrier is
not authorized. See U3125.C. A U.S. Flag Carrier
is considered available even when other flights
are cheaper or preferred.
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Facts
Group Travel as understood in the past no longer
exists. JFTR U4000 applies. Orders to school
House Training cannot authorize commercial
billeting or mess. See JFTR U1045.B.2(a) and
U4125.A.3.b(3) and U4400 final bold note.
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Questions
What is considered government messing? See
Appendix A, JFTR
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Questions

• Are the following considered a government
• mess?
• 1. Paying for meals in a chow hall?
• 2. Eating for free in a chow hall?
• 3. MREs or a field mess?
• 4. Bag lunches while traveling?
• 5. Meals provided by an airline?

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Qestions
6. Meals purchased prior to boarding a
government aircraft? What is proportional per
diem? JFTR U4125 How should orders reflect
subsistence in kind? What per diem rate applies
if the orders are silent do not address
messing?
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Information
Professional dinners are not reimbursable.
Clothing is not reimbursable. Tools are not
reimbursable. Items normally obtained via the
supply system are not reimbursable on travel
claims or SF 1164 forms. See TAN 13-00 and
U4500.
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Information
OPTEMPO. Before the orders are approved, the
order writer must verify the total deployed days
for OPTEMPO. If the traveler is approaching one
of the required windows, local approval of the
orders may not be authorized.
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Information
TAD of 182 days in preceding 730 requires a BGEN
for approval. 220 days requires ACMC approval.
The TAD periods do not have to be consecutive,
and at 401 days premium per diem payments begin.
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Information

• Orders must be obligated in order to allow
  Disbursing to make payment on final travel claim.
• Orders must specify if traveler is a Government
  Travel Charge Card holder
• Registration/Conference fees must specify any
  meals included therein

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Orders

• The traveler needs to be able to budget his trip.
• The orders must identify the maximum daily
  lodging and MIE rates. He needs to know how
  much money, if any, he can withdraw from the ATM.
  ADVANCE AMOUNT AUTHORIZED must appear on orders
  to be reimbursed ATM transaction fee (3or 2)IAW
  Acts Manual par 4402.5 If POV is not
  advantageous, he needs to know the GTR cost.

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Questions