RAFSA AGM

1
RAFSA AGM

• 15 Jan 09

2
Aims of this AGM

• Endorse Executive Committee Members.
• Approve annual accounts
• Inform the Membership of the need for
  Incorporation and the changes this will bring.
• Approve required changes to the RAFSA
  Constitution.
• Endorse dissolution of RAFSA IAW new constitution
• Endorse updated Membership Administration
  structure.

RAFSA ECM 15 Jan 09
3
Minutes of Last Meeting

• No comments received

VOTE NEEDED
4
Matters Arising

• Membership requirements for Chartering RAFSA
  Yachts

5
Endorsement of Executive Committee Members
6
Executive Committee

• ADMIRAL - Air Marshal Sir Christopher Moran
• COMMODORE - Gp Capt Steve Bailey
• VICE COMMODORE - Wg Cdr Simon Crockatt
• RC OFFSHORE - Wg Cdr Clive Blount
• RC DINGHY - Wg Cdr Tom Whittingham
• RC WINDSURFING - Gp Capt Nick Cox
• HON TREASURER - Sqn Ldr Karl Mahon
• HON SEC - Wg Cdr Neil Cummins
• RC(SAFETY) - Sqn Ldr Brian Sadler
• PRO - Wg Cdr Ron Ousby
• HON MEMBERSHIP SEC - Sqn Ldr Martin Owen-Hughes
• HON ASSOC MEMBERSHIP SEC - Wg Cdr Kim Garvey
• DSB(RAF) - AVM (Rtd) Chris Davison
• Sponsorship Advisor Air Marshal (Rtd) Sir Dusty
  Miller

VOTE NEEDED
7
Approval of Annual RAFSA Accounts Year Ending
Oct 08
8
Treasurers Report
Divisions Income FYs Income FYs Expenditure FY Expenditure FY
Divisions 06/07 07/08 06/07 07/08
Offshore 56,500 60,782 57,500 60,723
Dinghy 38,200 30,440 37,900 30,276
Windsurfing 25,000 25,233 24,700 25,046
Safety 1,600 18,010 1,600 18,010
Management 18,964 22,380 18,786 22,109
Overall RAFSA 139,994 156,845 140,486 156,165
FY 06/07 Loss 492 FY 07/08 Profit
680
VOTE NEEDED
9
Registration and Incorporation of RAFSA as an
Charitable Company Within definitions of
Charities Act 2006
10
Changes within RAFSA

• Charities Act 2006 Change of Status?
• Corporate Approach by RAF Sports Board towards
  Registration.
• RAFSA to become Charitable Company under
  Charities Act 2006 May 09.
• Trustees Appointed from ECM
• This will be last AGM.

11
Effect on Members?

• No effect on Sailing Activities.
• No need to ratify ECM (Now 3-yr cycle)
• No need to approve Accounts (Trustees)
• No need for AGM approval of Plans.
• Annual Conference to replace AGM.
• Increased use of OICs as Conduits to Members.

12
Role of OIC Sailing (1)

• Understand and Communicate role of RAFSA in
  supporting Unit sailing activities expeds.
• Encourage newcomers to the sport and help
  progress talented sailors to highest level of
  competitive sailing.

13
Role of OIC Sailing (2)

• Promote RAFSA Membership and Unit use of
  facilities opportunities.
• Act as link between RAFSA Trustees and
  Membership.
• Support development of RAFSAs longer-term
  strategy and goals.

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Trustees

• COMMODORE - Gp Capt Steve Bailey
• VICE COMMODORE - Wg Cdr Simon Crockatt
• RC OFFSHORE - Wg Cdr Clive Blount
• RC DINGHY - Wg Cdr Tom Whittingham
• RC WINDSURFING - Gp Capt Nick Cox
• HON TREASURER - Sqn Ldr Karl Mahon
• HON SEC - Wg Cdr Neil Cummins

15
Approval of required changes to the RAFSA
Constitution

• New Constitution

VOTE NEEDED
16
Endorsement of Executive Committee decision to
dissolve RAFSA

• Sep 08 Commodore writes to Stn Cdrs advising of
  RAFSA OIC Briefing and intent to incorporate
  RAFSA. Hon Sec follows up with email to unit PEd
  staff.
• 21 Oct 08 - RAFSA OIC Briefing
• Brief on intent date of AGM
• 12 Nov 08 RAFSA Website updated with AGM
  details outline incorporation proposals
• 11 Dec 08 RAFSA Website updated with
  constitution changes and resolution for
  dissolving RAFSA

17
Dissolution Resolution

• THAT the decision to dissolve the Association and
  to transfer the undertaking, assets and
  activities of the Association to the new
  charitable company, the Royal Air Force Sailing
  Association (company no. to be added when the
  company is established), be approved and pursuant
  to the Constitution of the Association, the
  Executive Committee be authorised to take all
  necessary steps to dissolve the Association and
  effect the transfer of the undertaking, assets
  and activities on a date to be decided by the
  Executive Committee.

VOTE NEEDED
18
Updated Membership Administration
19
Issue of Membership Cards

• Divisions Nominate those authorised to Issue
  Membership Cards (Membership Administrators)
• Common process for Membership Administrators
• Membership Sec issues cards and batch numbers
• Reduced detail contained on database, with
  original applications kept by Membership Sec for
  the new 2 year duration.
• Could allow for some membership details to be
  made available through secure area of website

20
Honorary Membership
VOTE NEEDED
21
AOB

• Toe In The Water

22
DONM

• RAFSA Conference
• Sep/Oct 2009