DEVELOPING TRAINING PROGRAMMES FOR ICC WCF STAFF

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COOPERATION AGREEMENT BETWEEN I . C . C -- W .
C. F AND UNITED NATIONS (UN) SECRETARIAT --
PROCUREMENT DIVISION

• DEVELOPING TRAINING PROGRAMMES FOR ICC WCF STAFF
• ENCOURAGING VENDORS() IN
• UN REGISTRATION
• ( EMPHASIS ON DEVELOPING COUNTRIES AND COUNTRIES
  WITH ECONOMIES IN TRANSITION)

• Presenters
• Mr. Paul Buades / Mr. Kiyohiro Mitsui /Ms. Lisa
  Fraser
• United Nations Secretariat - Procurement
  Division
• Date 4 June 2009

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• The United Nations is made up of various entities
  
• Each UN Organization has a Distinct and Separate
  Mandate

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www.iaea.org International Atomic Energy
Agency www.ilo.org International Labour
Organisation www.intracen.org International
Trade Centre www.unesco.org UN Educational,
Scientific and Cultural Organisation
www.unfpa.org UN Populations
Fund www.unhcr.ch UN High Commissioner for
Refugees www.unicef.org UN Childrens
Fund www.unido.org UN Industrial Development
Organisation www.unops.org UN Office for
Project Services www.undp.org UN Development
Program www.un.org UN Secretariat www.unrwa.org
UN Relief and Works Agency www.wfp.org World
Food Programme www.wipo.int World Intellectual
Property Organisation
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UNAIDS
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• Background
• Both Organizations have a complementary role
• Both Organizations have a worldwide presence
• Both Organizations have had successful
  experiences in previous partnership
• Iran, Singapore, Chad, Sudan, Congo, Austria,
  etc.
• UN General Assembly (GA) resolution

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• Meeting of minds of ICC WCF and UN Secretariat
  Procurement Division
• Good will from both parties
• ICC WCF will
• Provide assistance to relay UN business
  opportunity and registration information
• Facilitate Chamber of Commerce Staff to be
  educated on UN procurement procedure operation
• Allow use of network, venues, etc.
• UN Secretariat and UN Procurement System will
• Provide education package and training capability
  to ICC WCF Staff
• Feed on Chamber of Commerce with key and
  up-to-date UN information

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• Call on ICC WCF Delegates for your commitment and
  support
• Together lets make a difference
• Demystify UN procurement
• Give information at vendors finger tips (local
  network)
• Need of local, SMEs and global/strategic vendors
  worldwide for UN Procurement System
• Need to diversify the UN Secretariat Vendor
  Database
• Need to attract vendors from Developing Countries
  and Countries with Economies in Transition

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• Cooperation Agreement signature on 4 June 2009
  between Mr. Rona Yircali, Chair ICC WCF and Mr.
  Paul Buades, Director of United Nations
  Secretariat - Procurement Division
• Action plan
• DVD in your gift package
• Direct contacts with Staff from UN Organisations
  (UNDP, UNGM, WIFO, etc.)
• Tell us what you need?

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United Nations Secretariat Procurement Division
(UN/PD) New York
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NYC

• UN Peacekeeping Missions
• UN Economic and Social Commissions (OAH)
• International Criminal Tribunal

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The United Nations Procurement Service
Types of Equipment, Goods and Services Procured
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Major Goods and Services Purchased in 2008 in
Millions (US)
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United Nations Capital Master Plan (CMP)

• UN Headquarters Renovation Project
• Roles of Skanska USA Building
• CMP construction services manager for the UN
• Expected to conclude appointments with a wide
  range of construction trade contractors and
  procures bulk purchase items

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Skanska CMP Website
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Upcoming Requirements of CMP
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United Nations Secretariat Procurement Higher
Standards Better Solutions
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DVD Objectives

• Educate, train and inform Chambers of Commerce
  Representatives about business opportunities with
  United Nations Secretariat Procurement using UN
  tools.
• Continue efforts to increase awareness of UN
  procurement opportunities for vendors with
  emphasis on those from Developing Countries and
  Countries with Economies in Transition.
• Provide individual Chambers of Commerce with
  up-to date resource and tools when promoting UN
  business opportunities within their respective
  business community.

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Video

• Short Video about United Nations Secretariat
  Procurement, which is available on the DVD in
  three (3) different file formats
• .MPEG Windows Media Player
• .MOV Apple Quick Time
• .APU - WinDVD
• Insight into the role and main functions of the
  United Nations Secretariat Procurement Division.
• Provide a better understanding of how the UN
  Secretariat Procurement Division works to achieve
  the mandates set by the General Assembly.

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Slide Shows

• Consist of 7 audio chapters provide detailed
  information on the UN procurement process
• Overview of the UN system
• UN Secretariat Procurement Division
• Business Opportunities
• Procurement Procedures
• Solicitation Procedures
• Vendor Registration Procedure
• The Secretary Generals Global Compact

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Brochure

• Electronic brochure Doing business with the
  United Nations Secretariat
• General information
• Information on registration for potential
  suppliers
• Competitive bidding
• List of Members of the United Nations Global
  Marketplace (UNGM www.ungm.org)
• UN Common Codification System (UNCCS)
• Supplier Code of Conduct
• Major Goods Services of UN Secretariat
  Procurement

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Frequently Asked Questions (FAQ)

• Presentation of 18 FAQ about procurement
  operations.
• Answers include web-links where more detailed
  information is available.

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Mutual Cooperative Effort

• Learn about the United Nations System and the
  business opportunities for potential suppliers.
• Actively share information with your members.
• Use the DVD to strengthen outreach efforts within
  the business community and encourage vendor
  registration with the United Nations.
• Promote business opportunities with the United
  Nations in your local Business Seminars and Trade
  Events.

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United Nations Secretariat Procurement Higher
Standards Better Solutions
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United Nations Global Marketplace - UNGM -

• INTRODUCTION

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Objectives purposes of UNGM

• Initially developed in the 90s, The General
  Assembly called the UN organizations to
• Create a global portal to the UN procurement
  system
• Conglomerate UN agencies' rosters into a common
  supplier database
• Enhance transparency and increase harmonization
  of procurement practices
• Simplify the registration process for vendors
• Increase procurement opportunities for vendors
  from developing countries
• Further improve their procurement practices,
  inter alia, by participating in the UNGM with the
  intention of creating one common United Nations
  global procurement website
• Ensure easy access to this procurement Web site
  to all Member States and
• Feature tender notices, contract awards and
  acquisition plans, as well as a list of
  registered vendors.

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Definition of the UNGM

• United Nations Global Marketplace
• is the procurement portal of the UN System.
• brings together UN procurement staff and the
  supplier community.
• acts as a single window through which
  potential suppliers may register with the 18 UN
  Agencies using the UNGM as their supplier roster.
  
• ? The UNGM therefore provides an excellent
  springboard to introduce your goods and services
  to many UN organizations, countries and regions
  by only completing one registration form.

The United Nations represents a global market of
over USD 10 billion annually for all types of
goods and services
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Facts Figures the UNGM in 2009

• 18 UN participating agencies 95 of the total
  UN procurement expenditure.
• On average, 1,000 new company registrations every
  month.
• Over 12,740 reliable vendors with complete
  profiles have been accepted by at least one
  agency on the UNGM.
• Over 2,100 UN procurement staff members use the
  UNGM to source suppliers and advertise their
  procurement needs.
• More than 10 Procurement Notices are posted every
  day.
• On average, 225 active Procurement Notices at any
  one time on the UNGM.
• 33 UN agencies and entities advertise their needs
  on the UNGM.

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Facts Figures the UNGM in 2009

• African Development Bank (AfDB)
• Food and Agriculture Organization of the United
  Nations (FAO)
• International Atomic Energy Agency (IAEA)
• The International Fund for Agricultural
  Development (IFAD)
• International Labour Organization (ILO)
• International Trade Centre UNCTAD/WTO (ITC)
• International Telecommunication Union (ITU)
• Organisation for the Prohibition of Chemical
  Weapons (OPCW)
• United Nations Development Programme (UNDP)
• United Nations Educational, Scientific and
  Cultural Organization (UNESCO)
• United Nations Population Fund (UNFPA)
• United Nations High Commissioner for Refugees
  (UNHCR)
• United Nations Children's Fund (UNICEF)
• United Nations Industrial Development
  Organization (UNIDO)
• United Nations Office for Project Services
  (UNOPS)
• United Nations Procurement Division (UN/PD)
• United Nations Office at Vienna (UNOV)
• United Nations Office at Geneva (UNOG)

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How to become a supplier to the UN?

• Register company details on the UNGM online
  using the intuitive 14-step Wizard, provide data
  on
• Identification, number of employees, address and
  other contact information.
• Select UN agencies to apply for.
• Description of products/services.
• Financial information.
• Etc.
• As soon as the UNGM Application Form has been
  accepted by UN agencies, the company becomes part
  of the UN database of potential vendors that is
  used by UN procurement staff to source new
  vendors.

Companies with 3 years or more of export
experience register as Global Suppliers to supply
main UN agencies
Companies with less than three years of export
experience register as Local Suppliers to supply
local UN country offices
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How to become a supplier to the UN?

• Access tenders on the UNGM and subscribe to the
  Tender Alert Service to receive directly targeted
  tenders by email every day.

• Easy subscription online on www.ungm.org.
• No need to regularly check out the UNGM website
  companies can directly and automatically receive
  suitable business opportunities according to the
  relevant products and/or services.
• No risk in missing a bidding opportunity.
• Companies are ensured notification of tenders in
  a reasonable timeframe.
• On average, 10 new business opportunities
  published every day on the UNGM.
• 33 UN agencies use the UNGM to publish their
  needs.
• One year subscription USD 250.
• A UNGM Quick Guide is available on www.ungm.org
  to guide vendors on subscription to this valuable
  service.

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How to become a supplier to the UN?

• Become familiar with UN procedures and
  procurement practices.
• The Annual Statistical Reports (UN Procurement by
  country, commodity or service, etc.).
• The General Business Guide (Lists all UN
  Organizations, fields of activity, contact
  persons, procurement activities and requirements
  and registration procedures).
• Supplying to the UN general information on UN
  procurement procedures.
• UNGM User guides step by step instructions on
  how to use the UNGM.
• Links to all UN participating agencies Web
  sites.
• Link to Global Compacts Web siteUNGM
  information on the UN procurement practices.

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High Level Committee of Managements Procurement
Network
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Focus Areas

• Harmonization Delivering as One at country
  levelCommon Financial Regulations and
  RulesSustainable Procurement
• ProfessionalisationRecognition of procurement as
  strategic functionProfessional
  CertificationKnowledge sharing

• Vendor Management (UNGM)Common UN Procurement
  Portal, new Local vendor roster functionVendor
  SuspensionUNCCS (material codes)
• Increased Access for Developing Countries
  SuppliersFrom Africa for Africa initiative,
  also in Latin AmericaBusiness seminarsLocal
  vendor rosters

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Multi-Agency Business Seminars

• Coordinated by HLCM PN Secretariat
• In cooperation with government entities, such as
  MFAs, Chambers of Commerce and other trade
  organizations
• Participation of in-country and/or international
  procurement staff
• Held in country
• Every second year
• Varied formats
• Costs

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How to do Business with theUnited Nations (UN)
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One-on-one meetings

• Meetings between potential suppliers and UN
  procurement staff
• At discretion of UN agency representatives
• 15-20 minutes each
• Only during business seminar proceedings

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For more information

• www.ungm.org
• Susan Struck
• HLCM PN SecretariatE-mail susan.struck_at_undp.org
  Tel [phone]Fax [phone]

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