PPPL Traveler Action Plan

1
PPPL Traveler Action Plan
Sallie A. Meade Princeton Plasma Physics
Laboratory Princeton, NJ 2003 DOE Contractor
Travel Managers Meeting April 14, 2003
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PPPL Traveler Action Plan

• Purpose
• Provide travelers with information to be used in
  the event of war or terrorist activity

3
Why Now?

• Caught off guard on September 11, 2001
• Travelers were uncertain of what actions they
  could take
• Proactive stance seemed appropriate at this time

4
Prior to Travel

• Need to Travel should be carefully considered
• Maintain Quick Access List
• Establish Traveler Contact Center
• Traveler Reviews State Department Alerts
• Traveler Should Have Emergency Travel Kit

5
Need to Travel

• Necessity of trip should be carefully considered
• Is it possible to postpone trip without
  jeopardizing Laboratory Mission

6
Maintain Quick Access List

• Supervisors should be aware of staff members
  planning or on travel status
• List of travelers on maintained by Travel Office
• List of travelers available on Travel Website

7
Traveler Contact Center

• PPPL Travel Office during business hours
• PPPL Supervisor
• Travel Agency 24/7 call number
• PPPL Security

8
Traveler Assistance

• United States Embassy Location and Phone Number
  will be provided by Travel Office for foreign
  travel
• Consider taking extra cash, medication,etc
• Travel Office will provide information on
  alternate carriers/modes of transportation

9
While On Travel

• Traveler to Confirm Location and Contact
  Information
• Maintain Low Profile and Seek Refuge
• Traveler Permitted to Return Home

10
Confirm Location and Contact Information

• Confirm arrival at each location by phone or
  email
• Verify business and after hours contact numbers

11
In Country Actions

• Do not Advertise your Citizenship or Government
  Affiliation
• Stay Away from Demonstrations
• Seek Refuge at US Embassy if you feel threatened
• Contact US Embassy if you need Emergency
  Assistance

12
Returning Home

• Attempt to notify PPPL if you choose to return
  home early
• Attempt to contact Laboratory before changing
  carriers or class of service
• Communications Disruptions
• Support provided if no air service available