RAW presentation for EH-020 - April2002

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EHS 26
Environment, Safety and Health For Physics (All
Permanent Staff)
Environment, Health SafetyDivision
Director Senior Management Training Program
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Course Objectives

• Review the Integrated Safety Management (ISM)
  philosophy at LBNL
• Apply the Laboratory Integrated Safety Management
  (ISM) to everyday practices
• Describe the roles and responsibilities of Line
  Management at LBNL
• Overview of EHS tools and resources
• Provide Incident Prevention Strategies

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Integrated Safety Management (ISM) Essentials
DOE Contract clause mandates the implementation
of ISM Integrate Safety Into Everything!

• Institutional ISM Plan - http//www.lbl.gov/ehs/is
  m/Title.html
• Division ISM Plan Physics Website
• http//www-physics.lbl.gov/fnrosado/PHEHS.html
• Seven Guiding Principles
• Line management authority and accountability for
  ESH
• Clear roles and responsibilities for ESH
• Competence commensurate with responsibilities
• Balanced priorities
• Identification of ESH standards and requirements
• Establishment of hazard controls
• Authorization basis

Reference Manual Page 5
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Integrated Safety Management (ISM)
Reference Manual Page 7
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ESH Resources

• Division Safety Coordinator http//www.lbl.gov/ehs
  /html/coordinators.shtml
• EHS Division Liaison http//www.lbl.gov/ehs/html/
  div_liaisons.shtml
• EHS Subject Matter Experts http//www.lbl.gov/ehs/
  index.shtml
• EHS Division, x5514
  safetyconcerns_at_lbl.gov
• Building Manager /Emergency Team Leader
  https//ehswprod.lbl.gov/ep

Reference Manual Page 43
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Employee/Student Concerns

• Have You Heard These Before
• Im afraid to report accidents because of
  consequences.
• We cant achieve zero injuries, thats not
  practical, why bother?
• In my culture, to be injured on the job is
  heroic.
• We cant afford to deal with EHS issues.
• I dont have time to worry about safety.
• In my country we dont obey traffic/safety
  signs. Theyre just cautionary warnings.

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Managers, Supervisors, PIs, MentorsDuties

• Ensure training compliance
• Personally perform workspace inspections
• Implement the use of Personal Protective
  Equipment and hazard controls
• Properly store and accumulate waste - Inspect
  Satellite Accumulation Areas
• Review formal Authorizations
• Utilize electronic Databases
• Implement Corrective Actions
• Communicate safety expectation to your employees
• Invoke Stop Work Authority
• Report all incidents and near misses
• 11. Groups fill out monthly reports

Reference Manual Page 8
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Training Compliance

• Update Job Hazard Questionnaire (JHQ)
• Review training profile with employee
• Conduct and document On Job Training (OJT)
• Follow up on EHS Training email notifications

• See Appendix B-OJT Documentation Form

Reference Manual Page 9
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Workplace Inspections

• Personally Conduct workspace inspections
  quarterly (if not more frequently)
• Discuss safety awareness with staff
• Use the Walk Around Inspection Checklists
• Remember to inspect Satellite Accumulation Areas
  (SAA)
• Observe work processes
• Recognize good work practices (behaviors)
• Enter deficiencies
• Provide follow up communications on findings and
  improvements

Reference Manual Page 10
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Hazard Communication Standard

• The goals of the Hazard Communication Program are
  that employees and employers know how to get
  information about
• Workplace hazards and controls
• Protecting yourself
• Reducing the incidence of chemical or other
  hazardous source illness and injuries
• Your role is to ensure that your employees
• Understand the hazard communication program
• Recognize and utilize hazard signs, controls and
  personal protective equipment
• Can access Material Safety Data Sheets (MSDS)

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Implement use of Hazard and Environmental
Controls

• Ensure proper signage is posted
• Ensure engineered controls and environmental
  impact controls are in place (i.e. fume hood, eye
  washes, exhaust filters, spill containments and
  emission monitors)
• Prevent pollution, minimize waste and conserve
  resources
• Available Training
• EHS 348 Chemical Hygiene Safety

Reference Manual Page 11
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Select and Use Personal Protective Equipment
Carefully

• Manage the use of personal protective
  equipment (PPE)
• Choose PPE with care (gloves, respirators, safety
  glasses, face shields, lab coats,etc.)
• Ensure employees know how to use PPE properly
• (i.e. for respirator use, goggles vs. face
  shield)
• Establish a schedule to inspect and replace worn
  PPE
• Properly store PPE when not in use
• Available Training
• EHS 348 Chemical Hygiene Safety

Reference Manual Page 11
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Ergonomics

• Training is required for those working at
  computers more than 4 hours/day
• (EHS 60 Ergonomic for Computer User)
• Ergonomic Evaluation recommended (EHS 68
  Ergonomic Evaluation)
• Supervisor receives email from ERGO Database
• Implement and follow up with Ergonomic Evaluation
  Recommendation
• Close out ergonomic evaluation in the ERGO
  Database (Appendix C-Guide for Supervisors)
• Check in with employee periodically or when
  factors change
• Encourage early reporting and early diagnosis
  from Health Services

Available Training EHS 60 Ergonomic for Computer
User EHS 22 Ergonomics for Supervisors
Reference Manual Page 12
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Properly Store and Accumulate Waste

• Complete inspections of Satellite Accumulation
  Areas.
• Properly label all waste containers.
• Ensure waste accumulation does not exceed 275
  days in Satellite Accumulation Area.
• Do not overfill waste containers.
• Dont leave chemicals behind!
• Available Training
• EHS 604 Hazardous Waste Generator
• EHS 622 Radioactive Mixed Waste Generator
• EHS 610 Waste Accumulation
• EHS 614 Satellite Accumulation Areas Management
• (Appendix H Waste Guidelines)

Reference Manual Page 13
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Maintain EHS Formal Authorizations and Division
Documents

• Division Specific Documentation
• Formal Authorizations (AHDs, BUA, X-Ray, etc.)
• Obtain a formal authorization, if needed
• Review and maintain current list of users
• Update when there are changes
• Contact your Division Safety Coordinator or your
  EHS Liaison for help
• Know when to renew the Authorization

Reference Manual Page 15
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Electronic Database Systems

• Electronic Databases
• Job Hazard Questionnaire (JHQ) Training Database
  
• ERGO Database - Ergonomic Evaluations
• Chemical Management System (CMS)
• Hazard Equipment Authorization Report (HEAR)
• Occurrence Reporting and Processing System
  (ORPS)
• Corrective Actions Tracking System (CATS)

Reference Manual Page 16
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Corrective Actions Tracking System (CATS)

• Identified problems or corrective actions that
  can not be promptly fixed should be reported to
  the Division Safety Coordinator
• Follow up on CATS email notifications
• Review CATS to identify corrective actions
  assigned to your group
• Close out CATS when corrections are completed

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Safety Expectation and Communication

• Alert your employees of the safety expectations
  they are held to.
• Include safety expectations in performance
  review.
• Be a role model
• Share lessons learned and near misses
• Provide follow up
• Reinforce observed positive safety behaviors
• Establish a positive safety astmosphere

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Additional Duties

• Assure the safety of students, short term guest
  and visitors
• Home Vs. Host Division employees
• Alert staff of safety expectations
• Conduct or participate in an accident
  investigation for an injured employee
• Conduct occurrence report for a DOE reportable
  event
• Complete a Supervisory Accident Analysis Report
  (SAAR)

Reference Manual Page 18
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Primary Responsibility of Students

• Student Assistants (Employees) hiring
  supervisor has primarily responsibility
• CSEE Interns Memorandum of Understanding
  establishes shared responsibility between CSEE
  Manager and Mentor from various Divisions
• Division Guests (including guest volunteers)
  Project manager or host has primary
  responsibility
• Users (Guests) Students LBNL staff who host
  user and her/his students has primary
  responsibility

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Challenges for Supervisors of Students

• Student unfamiliar with mentors lab/LBNL
• Short learning curve for training and getting
  started
• Students desire to prove her/himself can lead
  to risk taking
• Students notions of invincibility Wont get
  hurt Will recover immediately Ergonomics?
  youve got to be kidding!
• Students assigned to grad students, post docs,
  or others who are, themselves, new to the
  mentors lab/LBNL

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Consequences of Unsafe acts/behaviors

• Supervisor/line management accountability
• Civil or criminal penalties
• Stopped Work on Research
• Division or Labwide Stand Down
• Student programs close down
• Parental discontent
• Media coverage

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Assuring Student Safety

• Hold a 11 Student Orientation (Appendix
  C-Student Orientation Checklist)
• Review scope of project/work.
• Guide student through Job Hazards Questionnaire
  (JHQ).
• Review JHQ training profile and assist with
  training enrollment.
• (i.e. provide schedules, location, EHS
  training Website, etc.)
• Orient student to lab practices/attire,
  procedures, equipment, PPE and
• lab personnel (including trainers).
• Define what the student can and cannot do, with
  and without training.
• Provide Line of Sight supervision, when training
  is not complete.
• Introduce student to Division Safety Coordinator
  (DSC), Building
• manager and others who have safety roles.
• Provide On Job Training (OJT).
• Working safely is a condition of the appointment.
• Failure to comply can lead to immediate
  dismissal.

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ERGONOMICS
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Reporting Incidents and Stop Work Authority
Spills
Accidents
INCIDENTS
Lesson Learned
Injury
Near Misses

• Report all incidents and near misses
• Invoke Stop Work Authority
• Be familiar with the Labs incident reporting
  system

Reference Manual Page 20
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Notification Summary
Manager or Supervisor to Notify Division and
EHS Division
Division and EHS jointly draft notice to DOE
Berkeley Site Office (BSO)
EHS INCIDENT

• Ensure diligence in and clear responsibilities
  for communicating EHS incidents within
  organization, to EHS. Its The Law.
• Contact DSC, Liaison, Division Director and/or
  EHS directly
• - EHS Website (http//www.lbl.gov/ehs/refs/repor
  t_accident.shtml)
• - Incident Notification/Contact x6999
• Provide incident investigation information to EHS
  Division (and OIA, where appropriate)
• Be prepared to participate in ongoing accident
  investigations and root cause analysis.

Reference Manual Page 21
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An Injured Employee - Key Supervisor
Responsibilities

• Medical Response
• Minor Injury - Report to Health Services (small
  lacerations, i.e., anything more than a paper
  cut, to abrasions and contusions)
• Major Injury - Call x7911, stabilize injured
  employee and control the scene
• Bldg 48 After hours/weekend or for medical
  transport
• Reporting
• Supervisor Accident Analysis Reporting
• (SAAR) Process. Go to EHS website
• http//www.lbl.gov/ehs/index.shtml
• (Groups Health Services SAAR)
• Assessment and Mitigation of Hazard
• Assistance from Division Safety
• Coordinator and EHS Liaisons
• Provide Corrective Action(s) - CATS

Reference Manual Page 22
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Basic Requirements of Supervisors Accident
Analysis Reporting (SAAR) System

• If you receive an email from the SAAR System, you
  must
• Submit SAAR within 2 days.
• Begin the Accident Investigation and participate
  in ongoing investigation
• Determine how the accident
• happened.
• Identify the root cause(s).
• Identify what could have
• prevented the accident.
• (employee actions, manager
• actions and system changes).
• Develop corrective actions to prevent a
  recurrence.

Reference Manual Page 22
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Anatomy of an Event

• Latent Organizational Weakness
• Flawed Defenses

• Error Precursors
• Initiating Action

Engineering Controls Interlocks Drawings Labeling
Budget Values Maintenance
Time pressure New task Vague instructions
Reference Manual Page 24
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Anatomy of an Event
The greatest cause of human error is weaknesses
in the organization, not lack of skill or
knowledge
Reference Manual Page 24
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Prevention First and ForemostError Precursors
Task Demands Individual Capabilities
Time pressure (in a hurry) Unfamiliarity w/task / First time
High Workload (memory requirements) Lack of knowledge (mental mode)
Simultaneous, multiple tasks New technique not used before
Repetitive actions, monotonous Imprecise communication habits
Irrecoverable acts Lack of proficiency / Inexperience
Interpretation requirement Indistinct problem-solving skills
Unclear goals, roles, and responsibilities Hazardous attitude for critical task
Lack of or unclear standards Illness / Fatigue
Work Environment Human Nature
Distractions / Interruptions Stress (limits attention)
Changes / Departures from routine Habit patterns
Confusing displays or controls Assumptions (incaccurate mental picture)
Workarounds / OOS instruments Complacency / Overconfidence
Hidden system response Mindset (tuned to see)
Unexpected equipment conditions Inaccurate risk perception (Pollyanna)
Lack of alternative indication Mental shortcuts (biases)
Personality conflicts Limited short-term memory
Reference Manual Page 25
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Case Study

• Review the case study on Page 28 in the Reference
  Manual
• Identify the anatomy of this event what
  happened.
• Identify error precursor that exist.
• What would you do to prevent this from happening
  again?
• In your Lab? Division? LBNL?
• What corrective actions can be implemented?
• How could this work have been done safely?

Reference Manual Page 28
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Summary

• Implement ISM 5 Core Functions on a day to day
  basis
• Utilize tools resources to strengthen safety
  performance
• Gain familiarity with Regulations and Procedure
  Manual (RPM), ESH documents, EHS resources and
  tools.
• Be a role model lead by example
• Look out for one another accept and offer
  suggestions.
• Consult Division Safety Coordinator, EHS
  Liaison, EHS specialists and Human Resources for
  additional support.
• Your personal commitment to safety will be
  directly reflected in the safety behavior of your
  staff.
• Our safety record is important to Berkeley Labs
  future!

Reference Manual Appendix Page 27
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• Additional Information and Graphs.

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Integrated Safety Management (ISM) PUB 3000
Chapter 1

• Safety is incorporated into all aspects of our
  work, including all stages of a project from
  project initiation, carrying out the work, to
  decommissioning.
• Establishes clear lines of authority and
  accountability.
• Line Management is accountable for the
  protection of the public, the workers and the
  environment and is responsible for integrating
  ESH into the work and for ensuring active,
  rigorous communication with the work force up and
  down the management line.
• Fulfills contractual obligations by integrating
  safety management practices with other
  institutional management practices.

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Chemical Management System

• Chemical Management System (CMS)
• - Bar code chemical containers
• - Add new containers to database
• - Remove empty containers from database
• Available Training EHS 346 Chemical Management
  System

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LBNL Corrective Actions Tracking System (LCATS)

• Identified problems or corrective actions that
  can not be promptly fixed should be reported to
  the Division Safety Coordinator
• Review LCATS to identify corrective actions
  assigned to your group
• Close out LCATS when corrections are completed

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PY04 Division Self-Assessment
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FY05 Q2 SC Lab TRC/DART Data
LBNL is 7th out of 9 labs in TRC
LBNL is 8th out of 9 labs in DART
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(No Transcript)
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Stopping door Jammed thumb (1 )
Moving/lifting objects (9)
Computer ergo (5)
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LBNL Injury Cases By Division FY04 vs 05
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Total Recordable Case Rate and Days Away,
Restricted or Transferred Rate