Planning for a New Branch Library

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Planning for a New Branch Library

• Council Said Yes, Now What?

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Introduction Burlingtons Recent Experience

• Central Library Expansion and Renovation
• Council Approval
• Official Opening
• Brant Hills Branch New Facility (Existing
  Branch)
• Council Approval
• Official Opening

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1. CELEBRATE!

• Party
• Thank Yous
• Announcements to Staff
• Press Release

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2. Review/Update/Finalize Draft Action Plan

• Project Management
• Role of Librarys Project Manager
• Role of Construction Project Manager
• Role of Contractors Project Manager
• Role of Library Teams
• ?Library Board
• ?Librarys Management Team
• ?Design Team
• ?Specialty Teams
• Collaboration with Major Partners
• ?City/Town
• ?Other Partners

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Review/Update/Finalize Draft Action
Plan (contd.)

• Communication Plans/Marketing Plans (contd.)
• Identify Target Audiences
• (Staff, Board, Council, City staff, customers,
  partners, neighbours, community at large)
• Identify Vehicles
• (White boards at staff entrances, website, all
  staff email, newsletters (staff, public)
• What/when
• Financial Plan
• Confirm
• Monitoring
• Due Diligence

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3. Hiring Architects/Contractors

• Local purchasing policies
• Identifying potential respondents
• Pre-qualification
• Tenders
• Design/Build

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4. Staff Relations

• Potential Impacts on Staff
• Health and safety issues
• Accommodation
• Review Human Resources policies
• S.O.S. (Save Our Sanity) Team
• Scheduling
• Telework
• Leaves of absence
• Health and safety
• Employee Communications Team

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5. Secondary Projects

• Capital Campaign
• Grant applications
• Decisions Re moving/staying onsite (renovations)
• Library materials (weeding, storage, catalog,
  records, purchasing new items)
• Landscaping
• Moves/closures (planning, implementing)
• I. T. staging
• Furniture, furnishings, equipment (F.F. E.)
• Signage (interior, exterior, directional)
• New _________ (café, self checkout, wireless)

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6. Pre-construction

• Soil testing
• Drainage
• Building permit

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7. Construction

• Health and safety
• Contractor meeting
• Communication protocols
• Responding to delays

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8. Post Construction

• Celebrate!
• Soft openings
• Official openings
• Invitations
• Thank Yous
• Deficiencies
• Measuring Success
• Is it ever over?