Budget Management Workshop 30 April, 2003

1
Budget Management Workshop 30 April, 2003

• Frances Anson, Adrian Davey Patrick Kennedy

2
Introductions

• Frances Anson
• Adrian Davey
• Patrick Kennedy
• And you too!

3
The Format

• Overall Principles for Budget Management (AD)
• Academic Division Budget Cycle (PK)
• Understanding and Using Reports (AD)
• A Real Budget Scenario (all)
• Lunch/Q A

4
Budget Management Principles

• Accountability for public funds
• Delegated authority principle
• Understanding of overall process/own
  responsibilities
• Regular scrutiny
• Reporting of significant issues (under and
  overspends)
• Seeking of expert help when necessary
• Signing off of own expenses

5
Academic Division Budget Cycle

• Types of account year-end, carry-forward
• Budget setting
• Budget monitoring and reporting
• Divisional monitoring and actions levels of
  analysis detail codes/cost centres

6
Management Information Reports

• Cost Centre Report - Chamois
• Budget Detail Report - Violet
• Transaction Report - White
• Commitment Report - Gold
• Commitments Post Period Trans - Pink
• Backlog Transaction Report White

7
Account Code Structures
8
A Real Scenario

• Over to you!
• Taking same RDS account, but adjusted in certain
  ways
• In groups of 5-6
• Review the budget statement
• Identify particular issues of concern
• Be prepared to highlight these back to all

9
Q A

• Any questions?