COBRA Computer Optimized Batch Reconciliation Application https:usecobra'com

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COBRAComputer Optimized Batch Reconciliation
Applicationhttps//usecobra.com

• Presentation for the
• DON Financial Management Conference
• San Diego, CA
• February 1-3, 2005
• Presented by
• Kevin Meek

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COBRA Users

• SYSCOMs with unlimited user site licenses
• NAVSEA (COR Pam Morgan-May)
• ONR
• SPAWAR
• NAVFAC
• USMC
• BUMED
• Single User licenses are available
• Over 5,000 registered users

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Cobra Features

• Automated Data Gathering Tools
• COBRA Reconciliation Tool
• Research Tools
• Management Reports
• Cobra Desktop

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Automated Data Gathering Tools

• SHAZAM STARS
• Database font end to STARS
• Fast Paths
• MOCAS, STARS, VIEWEC retrieval
• Live USG/CLR/JVR retrieval
• Automated retrieval of Overnight History
• View online, print, search, extract
• Stored electronically on COBRA server

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COBRA Reconciliation Tool

• Reconciles STARS and MOCAS for MOCAS paid
  contracts
• ACRN level comparison identifies ACRNs that need
  reconciliation
• Detailed history comparison identifies
  discrepancies
• Artificial Intelligence routines identify
  explainable exceptions

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Research Tools

• DCAS / CERPS Search
• Single web form searches both DCAS and CERPS data
• Search 172 months worth of data in a few seconds
• Search can include up to the previous days DCAS
  data
• Customizable output fields
• Sort / subtotal on any field
• Display subtotals only to create summary reports
  
• View or download results to MS Excel
• USMC uses customized summary pages to verify
  SABRS expenditures

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Research Tools

• PD search
• Updated Daily, Provides variety of query options
  
• Results are cross referenced with other related
  reports
• QMF Queries
• Simple web access to live QMF parameter based
  queries
• Provides advanced query options not available
  elsewhere
• DFAS Audit, DFAS Package status, SCRT
• Searchable independently and integrated into
  contract assignment and other searches.
• Data provided by content owners
• Suspense Dormancy
• Search the suspense dormancy 356 report data
• Data pulled from QMF every night

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Management Reports

• PD status monitoring/tracking
• Weekly Inflow / Cleared metrics by age category
• Reported as Net and Absolute
• Contract assignment tracking
• Eliminates duplication of effort
• Updated daily with UMD and NULO amounts

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Avoiding ADA violations

• Current DFAS policy is to obligate funds to cover
  PDs when they become 120 days old.
• If sufficient funds are not available, this could
  cause ADA violation.
• The moratorium report identifies which LOAs will
  cause potential ADA violation, five months into
  the future at the MC, FY, APPN, SUBH level.
• This advance notice allows problems to be worked
  before they cause ADA violation.

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Monitoring Aged Outstanding Commitments

• To meet DOD FMR requirement, DFAS implemented new
  procedures which remove commitments from expiring
  accounts.
• COBRAs Outstanding Commitments report helps
  NAVSEA and ONR identify missing obligations.
• Breaks out commitments into 3 age categories
• 3-6 months
• 6-12 months
• gt 12 months
• Customized reports can be created for each SYSCOM
  depending on how they distribute
• NAVSEA groups by Directorate using RFM list
• ONR groups by Code

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COBRA Desktop

• Provides integrated graphical environment for
• Creating adjustment forms quickly
• Automatically creating account reconstructions
• Tracking and reporting of progress and error
  codes
• Contract assignment tracking
• Current NULO / UMDs updated daily
• Easy retrieval of USG, CLR Contractor Info
• On screen reconciliation spreadsheets
• Unlimited analyst and assignee comments

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COBRA POCs

• Pam Morgan-May
• Cobra contract COR (SEA 01P)
• [phone]
• Morgan-MayPL_at_navsea.navy.mil
• Kevin Meek
• CPI Progam Manager
• [phone]
• kmeek_at_cpinow.com
• Ted Bekele
• COBRA Team Leader
• [phone]
• tbekele_at_cpinow.com