Building Evacuation

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Building Evacuation Shelter Training (Initial)

• COOP
• OVERVIEW
• SAFETY DEVICES
• EMERGENCY SITUATIONS
• REPORTING PROCEDURES
• VISIBILITY
• RELOCATION
• SAFETY
• SPECIAL NEEDS
• AED
• BOMB THREATS/SUSPICIOUS PKG.
• SUSPICIOUS PERSON/LOCKDOWN
• SHELTER-IN-PLACE (SIP)
• NATURAL DISASTER SAFETY
• SUMMARY

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Continuity of Operations (COOP)

• What is Continuity of Operations COOP is more
  simply a good business practice
• Currently NIH has a COOP Plan in place that is
  designed to ensure continuity of the NIH mission
  essential functions while also maintaining the
  health and safety of the NIH employee, patient
  and visitor community. The COOP plan provides
  guidance that will be followed in an emergency
  event that impacts, or threatens to impact, the
  ability of the NIH to function.
• The NIH COOP Plan applies to a broad spectrum of
  human-caused, natural and technological
  emergencies and threats such as
• Natural disasters
• Technological or human-caused hazards
• Material and emergency shortages
• Infrastructure failure.
• The NIH COOP Plan activation addresses various
  types of emergency events. It is broken down
  into four different levels ranging from Level 4
  (an event impacting part of an NIH building
  housing essential functions) to Level 1 (an event
  impacting the NIH Bethesda Campus or the National
  Capital Region).

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NIH Crisis Response Team Initiative

• In an effort to remedy the communication and
  coordination issues, ORS established the Crisis
  Response Team (CRT) Initiative.
• The objective of the CRT initiative is to
• Increase coordination and communication across
  the NIH
• Establish a robust and streamlined crisis
  response system
• Equip the ICs with command and control
  capability
• The CRT lays a foundation for a coordinated
  crisis response by facilitating communication
• Within an IC
• Between ICs
• With NIH Leadership
• With the COOP Disaster Recovery Coordinator

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NIH COOP Structure
NIH COOP Operational Overview - The NIH
Senior Management Group evaluates all
conditions affecting NIH operations and
develops the strategic vision for moving
forward - The Senior Management Coordinator
will interact with the COOP operational
components through the Disaster Recovery
Coordinator - The Disaster Recovery
Coordinator, through the Emergency Support
Teams and IC CRTs, conducts operational
activities as necessary to implement the
Leaderships strategic vision - The Disaster
Recovery Coordinator maintains direct
communication with and supports all emergency
response activities until the incident is
under control and has been relinquished to the
COOP for recovery and/or reconstitution action
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Rapid Restoration and Mission Capability
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Response Levels and Relocation
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Building Evacuation Shelter Training
This training provides the basic information on
Building Evacuations and Shelter-In-Place
procedures. Additional information can be
obtained by referring to Manual Chapter 1430,
NIH Occupant Evacuation Plan
An emergency can occur quickly and without
warning. If an unexpected situation were to
occur, the most important thing you can do to
keep yourself and your fellow employees safe from
an emergency is to prepare, stay calm, and follow
the instructions from emergency personnel.
As part of every agencys Occupant Emergency
Plan, volunteers are used to assist in an
effective evacuation as well as other duties
during an emergency. During drills, employees
should be aware of the team members of their
floor. In the event of an actual emergency, it
will be reassuring to know that individuals who
are in place to assist them.
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Building Evacuation Shelter Training

• TYPES OF Safety Devices
• Manual Pull Station activates the fire alarm
• Smoke detectors detects smoke and activates
  alarm.
• Sprinkler System detects high levels of heat
• Strobe lights installed for the hearing impaired

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Building Evacuation Shelter Training

• OTHER FIRE DEVICES
• Fire extinguisher in all common spaces and near
  the stairwells
• Fire doors Specially tested doors that are
  normally open but close upon fire alarm system
  activation.
• Exit signs follow direction in which arrow is
  pointing or location of sign

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Building Evacuation Shelter Training

• EMERGENCY SITUATIONS
• Any and all emergencies must be handled
  immediately.
• Personnel Emergency situations with personnel,
  either hurt during the evacuation process, or a
  medical emergency, must be called into 911 (if
  you are on-campus) or 9-911(if you are
  off-campus). Although the Emergency Response
  personnel could already be on scene at the
  building, they may not be aware of other
  emergencies within the building, so call and
  report the situation.
• Before exiting a closed door, feel for heat with
  the back of your hand, if it is warm or hot do
  not open, use an alternate exit or if no other
  exit is available, insure that you block under
  door with a towel or coat and call for help.

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Building Evacuation Shelter Training

• Reporting Procedures.
• Appointed team members sweep areas on their
  floor ensuring that normally unoccupied areas are
  checked as well (such as a janitor closed, LAN or
  Maintenance room).
• When floor is clear, team members evacuate except
  for any disabled employees and their aide/buddy.
• Team members report to relocation area where
  information is relayed either directly or by
  walkie-talkie to the OEC (Occupant
  Emergency Coordinator)
• OEC reports building status to Fire Department
  as requested.

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Building Evacuation Shelter Training
Visibility Vests - It is important to be noticed
quickly, not only by team members or building
occupants, but also to be identified by the
Emergency Response Personnel. Mesh vests are
lightweight, comfortable, and expandable.
Badges Are for team members
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Predefined assembly areas are important
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Safety and the Evacuation Process
DO NOT use elevators during an emergency All
Employees will Leave immediately Most direct
route outside Go directly to assembly area Stay
at assembly area Wait for instructions Report
safety violations immediately to ORF, via work
order for knobs loose on emergency
exits Emergency exit lighting not illuminated
Boxes or equipment blocking exits/hallways or
life safety equipment
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Building Evacuation Shelter Training
Safety issues
Fire door blocked open
Chair blocking exit door
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Building Evacuation Shelter Training
Safety issues
Blocking the fire extinguisher and pull station
Locking a fire extinguisherdoes that make any
sense??
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Building Evacuation Shelter Training
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Building Evacuation Shelter Training
Safety issues
Remember Smoke kills more people than the
actual fire.
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Building Evacuation Shelter Training
NIH lab fire
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Building Evacuation Shelter Training

• STAIRWAY EDUCATION
• Stairwells in buildings with 4 or more stories
  have a protection factor of 2 hours less than 4
  floors will have a safety factor of 1hour with
  the doors closed.
• When evacuating a stairway, use handrails and if
  possible, walk two abreast.
• Ensure that stairwell door is closed after all
  personnel have entered
• Stairwells can be used for sheltering if
  necessary.

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Building Evacuation Shelter Training

• SPECIAL NEEDS EMPLOYEES
• Special needs personnel are considered as any
  person that cant safely evacuate by the
  stairway.
• Safe Areas are elevator lobbies and stairwells
• Personnel with disabilities will assemble at the
  elevator lobby with an assigned aide or any team
  member, unless on the exit level, then they will
  evacuate the building by closest exit.
• If the elevator lobby is untenable, relocate to
  the nearest stairwell away from smoke or fire.
• Be observant for the not-so-obvious special
  needs personnel.

Designated area of refuge next to elevators
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AUTOMATED EXTERNAL DEFIBRILLATOR (AED)

• An AED is a device that attempts to restore a
  normal heart rhythm by delivering an electrical
  shock to the heart in case of ventricular
  fibrillation or ventricular tachycardia
• Immediate defibrillation of a witnessed episode
  can result in greater than 90 survival.
• Training should include CPR and AED.  Training is
  offered weekly at bldg 31.  Go to the OHS webpage
  below and register for the training.
• http//dohs.ors.od.nih.gov/cpr_training.htm
• POC Division of Occupational Health Safety
  Bldg 13, Room 3K-04
  301-496-2960 or 496-2346

• AED monitors are generally identified by the IC.
• AED training is free.
• Evacuation Team members are encouraged to take
  this training

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Building Evacuation Shelter Training

• If you receive a bomb threat
• Dont hang up
• Take all threats seriously
• Get as much information as possible (use
  checklist)
• Dial 911 or 9-911 when the caller hangs up
• Pass all information on to the police department
  upon their arrival
• Do not activate fire alarm, this may trigger the
  bomb
• Verbally notify personnel if necessary to
  evacuate the area. Police should be on scene
  quickly, and will advise how to evacuate.
• Remember to keep calm and do not panic personnel

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Building Evacuation Shelter Training

• If you see a suspicious package
• Verify if package belongs to a co-worker
• Dont open, touch or move any suspicious package.
• Isolate it immediately.
• Treat it as suspect.
• Call local law enforcement authorities.
• Dont second guess a suspicious package, call
  it in!

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Building Evacuation Shelter Training
Suspicious Person

• If you see a suspicious person on campus, dial
  911 (if you are on-campus) or 9-911(if you are
  off-campus). Report as much information as
  possible including
• What the person(s) is/are doing
• The location
• Physical and clothing description of those
  involved
• Vehicle description and license plate number, if
  appropriate
• Direction of travel when last seen, etc.
• DO NOT APPROACH THE SUSPICIOUS PERSON

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Building Evacuation Shelter Training
Lockdown
A dangerous person could be someone with a
legitimate purpose on site (employee, authorized
visitor, contractor) or an unauthorized visitor.
Lockdown is used when it is safer to stay in an
area that can be secured then to move through the
building where the potential threat may be
encountered. Example An armed intruder is in
the building. Procedures for Lockdown Lock or
barricade doors or openings and windows and pull
shades immediately. Contact Police at 911 or
9-911 immediately Keep employees away from the
doors and windows Maintain a calm environment If
a gunshot is heard, immediately have everyone lay
down on the floor. Remain in the secured work
area until notified to evacuate, unless there is
a greater risk to your safety by remaining in
your current location.
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Sample of locking door without key
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Building Evacuation Shelter Training
SHELTER-IN-PLACE
NIH has developed a Shelter-In-Place (SIP) plan
in the event of a natural or man-made disaster
that may prohibit personnel from leaving the
building. SIP may also be termed as Reverse
Evacuation Procedures. SIP teams for each
building will be trained on how to react in this
situation. The safety and welfare of personnel
are the primary concern of this plan. This plan
is to be used as the official reference guide on
how to react in the event that a SIP command is
given. The main objective is to move personnel
to designated safe locations that will protect
them until the disaster/emergency is declared
over. Each facility will develop plans that
conform to the specific needs. The SIP plan is
implemented when directed by the NIH Police,
Fire and Rescue or local police.
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Building Evacuation Shelter Training

• SHELTER-IN-PLACE
• Usually a short duration of 15 minutes up to
  several hours.
• Floor plans should indicate safe relocation areas
• Notification will be announced by all means
  available. (phones, emails, walkie talkies,
  megaphones)
• Ensure your planning includes emergency
  situations that may delay your trip home.
• Items that may be procured by the team/IC are
  flashlights, portable radios to include NOAA
  radios, batteries and basic administrative
  supplies. These items should be stored in a
  secured area but easily accessible by all team
  members.
• There is no need for the IC to store food or
  water but all employees should be encouraged to
  have there own emergency supplies such as a
  bottle of drinking water, non-perishable snacks,
  medications and personal flashlight.

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Shelterin-place
Floor plans are important for not only Evacuation
Routes but also safe rooms for
Sheltering-In-Place
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Building Evacuation Shelter Training

• SUMMARY
• Review all emergency devices in your building
• Know primary and alternate exits
• Attitude is everything. Stay Calm..React quickly
• Dont be afraid to ask questions
• Spread the word about safety to everyone

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Building Evacuation Shelter Training