REGISTRATION

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REGISTRATION ACADEMIC PROCEDURESbyKutlay
M. Erdil Registrars Office
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Student Population

• You are part of the 14.000 student population.
• Number of graduates 23.000

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REGISTRATION OFFICE

• Registrar Hüseyin Ünsal Yetiner
• Contact At
• E mail registrar_at_emu.edu.tr
• Web http//registrar.emu.edu.tr
• Tel [phone]
• Fax [phone]

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REGISTRATION OFFICE
STUDENT SERVICE HOURS

• Monday to Friday
• Morning 830 am to 11.45am
• Afternoon 2.00 pm to 4.00 pm

Note Summer working hours are different. Please
follow the announcements.
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WHY SHOULD I VISIT REGISTRATION OFFICE?

• Mainly
• To get student certificate, transcript, etc.
• To get your student ID Card
• To get advice in Registration and Academic Issues
• Etc.

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• STUDENTS PORTAL http//students.emu.edu.tr
• Students Portal is where you can
• check your e-mails,
• get your course-timetable,
• learn name of the instructors,
• learn semester tuition fees, installment dates
• learn university bank accounts,
• learn if you have any debt and the amount,
• get exam schedule,
• see your grades / transcript,
• Check your personal info, etc.

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• HOW TO LOGON TO STUDENTS PORTAL
• Please get your password by signing up to the
  portal.
• Your username is your student number.

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University E Mail Address student
number_at_students.emu.edu.tr

• Check your e-mails frequently
• We regularly send informative emails to our
  registered students regarding important issues
  related to them.

If you dont prefer to use University e-mail
account please send your private e-mail address
to e-registrar_at_emu.edu
.tr.
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HOW TO GET YOUR STUDENT ID CARD To order your
student ID Card you need to logon at
http//students.emu.edu.tr and confirm your
personal information at Personal Info page.
(i.e. picture, name, etc.). When you check the
box next to the question asking wheather this
information is correct, your card will
automatically be ordered. You shouldnt check the
box if you want to change your pitcure. Please
e-mail your picture to registrar_at_emu.edu.tr.
Your card will be ready for collection from
Student Services Office (at Sabanci Dormitory) in
about a week. For, International Student Card,
please apply to International Center with a
student certificate, one picture and 20 YTL.  
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• The International Center
• Web http//ic.emu.edu.tr
• Tel [phone]
• E-mail international.center_at_emu.edu.tr
• Office Top Floor of the Central Lectures
• (CL) Building
• The International Center provides
• a wide range of advice and
• support services to international students and
• ensures that the students have ready access to
  various services and information whenever and
  wherever they need it throughout their time at
  EMU and even after graduation.
• The center also shelters International Student
  Associations Socities within.

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STUDENT SERVICES OFFICE

• The aim of Student Services Office is to
  help students complete their other obligations
  such as getting resident permit, accomodation by
  working with the government offices and other
  units.
• Address Sabanci Dormitory
• Tel [phone]
• http//sso.emu.edu.tr
• http//housing.emu.edu.tr

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STUDENT INFORMATION OFFICE

• The Student Information Office manages the
  student administration activities of the
  University and is responsible for a broad range
  of activities including admission, enrolment,
  graduation, course information and student
  matters.
• Location Behind the Faculty of Business
  Economics
• Tel [phone]
• Fax [phone]
• E-mail obim_at_emu.edu.tr
• Web http//www.emu.edu.tr/sio
• Service hours Monday to Friday 8.30 am 5.00
  pm

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SPIKE

• SPIKE stands for S ocio-cultural
• P rofessional
• I ndustrial
• K nowledge
• E xperience

• Completing Spike is a graduation requirement.
• All students are required to complete six (6)
  non credit courses during their studies. These
  are GEED 101, 102, 201, 202, 301 and 302 (this
  semester also (GE 101, 102, 201, 202, 301 and
  302) opened for students following the previous
  curriculum).

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• SPIKE Continued...
• Students have to attend at least 4 Spike events
  each semester offered either in or out of their
  faculty. These events could be conferences, guest
  lectures, cultural events such as exhibitions,
  concerts, shows, etc.
• The list of SPIKE Events can be found at
  http//www.emu.edu.tr under Spike Web Pages,
  http//brahms.emu.edu.tr/ge/SPIKE/index.htm where
  by entering your student number you can also
  check your attendance to Spike events.
• Spike Event announcements are also regularly
  sent to your university e mail account so
  please check your e-mails regularly. You may also
  check the notice boards in your department for
  SPIKE Event announcements.
• You will use your Student Id Card as your Spike
  Card. So please order your card from Students
  Portal (http//students.emu.edu.tr) as soon as
  possible.

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All students are expected to attend to these
conferences, seminars, and cultural events such
as exhibitions, concerts, and performances
whether they are registered to a Spike Course or
not.
The aim of this program is to enhance the socio -
culture of the students alongside educational
theories given in classes.
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• ACADEMIC ADVISOR
• Each student is allocated to an academic advisor
  from freshman year until graduation.
• Students can consult their Advisors for issues
  like class/ course schedule, academic,
  administrative and social issues.
• Please check the noticeboards of your department
  to learn your advisor.

• ATTENDANCE
• Attendance is compulsory to courses, labs and
  other practical work.
• If your attendance is below the minimum set
  requirement, you will fail the course.

NG NIL GRADE is an indication of poor
attendance which is treated like an F grade.
When a student gets NG, that means the student
failed the course due to poor attendance to
classes.
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TAKING COURSES / RENEWING YOUR REGISTRATION

• All students have to renew their registration
  each semester by taking their courses either
  online (http//students.emu.edu.tr) or in person
  during the registration period.
• The required tuition fee has to be paid in
  advance in order to get access to the course
  registration program. Paying your fee does not
  mean you registered.
• It is strongly suggested that students see their
  Advisors before starting / completing their
  registration.
• A student is obliged to take all the compulsory
  courses of the program he/she is registered in
  during the first and second semesters.

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• Course Selection
• The following items show the order of priority to
  be observed during the course selection process
  (including summer term registration)
• Course(s) with an (F) (NG) (U) (W) or (D-) grade
  has/have to be taken first
• Courses that have not been taken from previous
  semesters yet.
• Courses left from the semester the student
  currently registered in.
• Other available courses.
• Late Registration
• Students can register late on the dates specified
  in the academic calendar. There is additional fee
  for late registration.

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• Course Pre-Requisite
• In order to sign up for a course that have a pre
  - requisite, student must has received at least a
  ( D -) (D minus) from the pre-requisite course.
• Graduating student can sign up for courses with
  pre-requisites even if they received F in the
  pre-requisite course.
• If the pre-requisite course was never taken or
  was given an NG or withdrawn, then a student
  cannot take it simultaneously with the
  pre-requisite course. This also applies to
  students who are graduating.

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• Course Repeat
• The following rules apply when a course needs to
  be repeated
• Courses with (D-) (F) (NG) or (U) grades have to
  be repeated the very next term they are offered.
• If the course to be repeated is an elective or is
  no longer offered, then the student takes a
  suitable course instead upon the recommendation
  of the Chair/Director.
• A student may repeat a course that he/she passed
  with an aim to raise GPA/CGPA provided these
  courses were taken in the last 5 semesters
  including the summer school.
• The new grade received replaces the former
  grade yet the first grade still remains on the
  transcript.

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• Course Load
• The number of credit courses specified per
  semester constitutes the course load for that
  particular semester. Check the curriculum.
• Non-credit courses are not considered as part of
  the course load.
• The course load per semester may be reduced by
  maximum two courses per semester. However, the
  student will be required to retake them the very
  first term they are offered.
• A student can take only one additional course in
  a semester subject to the following conditions
• i. The CGPA should be 3.00, or
• ii.The student has to be honor or high honor
  student at the end of the preceding semester, or
• iii. The GPA should be 2.75 and CGPA should be
  2.00 based on the regular course load of the
  preceding academic semester (excluding summer
  school).
• Graduating students who are not on academic
  warning may take up to 2 (two) additional
  courses.

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- - - -

• Add / Drop a Course
• As of the first day of classes, student is
  entitled to make changes in his/her program by
  adding a new course or dropping a course within
  the dates specified in the academic calendar.
• To add / drop a course, the approval of the Chair
  / Director has to be secured upon the
  recommendation of the student advisor. So, please
  see your instructor and advisor.
• Add / Drop a course is subject to Course Load
  criterias.

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• Course Withdrawal
• Students can, in any academic semester, withdraw
  from a course according to the academic calendar,
  provided the course instructor is informed. The
  academic advisor recommends and the
  Chair/Director approves this withdrawal.
• Student can withdraw from maximum two (2) courses
  in an academic semester provided he does not fall
  into a part-time status. Student is given a (W)
  grade for a course withdrawn. The (W) grade
  appears on the student transcript yet it is not
  included in calculating the GPA or CGPA.
• Student cannot withdraw from a previously
  withdrawn course or from a course repeated (with
  the same reference code) or from a course not
  included in calculating the grade point average.
• Part - time students cannot withdraw from a
  course.

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• COURSE WITHDRAWAL PROCEDURE
• Collect a Course Withdarawal Form from the
  departmental secretary.
• Fill and sign the form.
• Get the approvals of your, Instructor, Advisor
  and Head of Department/Director.
• Bring the form either to your department or to
  the Registrars Office.
• Collect your approved Students Copy section,
  either from the department or registrars office.

• Each course withdrawal application is subject to
  evaluation and approval of the Registrar.
• If any of the student does not meet the
  requirements of the withdrawal procedure, then
  their application will be declined.
• It is students responsibility to check the
  result of their course withdrawal application.

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THE GRADING SYSTEM Eastern Mediterranean
University uses a letter grading system of
4-point scale. Semester grade shows the
students overall achievement in the previous
semester. While calculating the term grade
midterm exams, assignments, final exams, quizzes,
lab /workshop reports and projects are
considered.
The letter grades are indexed to Grade-Point
equivalents as follows

A 4.00 Excellent A - 3.70 Excellent B
3.30 Very Good B 3.00 Very Good B - 2.70 Good C
2.30 Good C 2.00 Good C - 1.70 Marginal
Pass
D 1.30 Marginal Pass D 1.00 Marginal Pass D
- 0.70 Failure F 0.00 Failure I Incomplete NG
Nil Grade (Fail) W Withdrawal
S Satisfactory U Unsatisfactory
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GPA (Grade Point Average) The Credit (CR) that a
student earns is calculated by multiplying the
credit hour value of the course by the
coefficient of the grade assigned to the student
for that particular course. GPA is calculated by
adding all the credits earned for that specific
term divided by the total credit hours. All
grades ranging from A to NG are included in
calculating the average.
CR 42.70 CH 18 GPA (42.70 / 18) 2.37
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CGPA (Cumulative Grade Point Average) CGPA is
calculated by dividing the total number of
credits in all courses attempted into all credit
hours earned. In cases where a student repeats a
course, then the most recent grade received for
that course is considered in calculating the CGPA
instead of the previous one(s).
CR 51.90 CH 17 GPA (51.90 / 17) 3.05
CGPA (42.70 51.90 - 2.80) / (1817) 4)
91.80 / 31 2.96 Since Math was repeated and
a new grade earned, the previously earned 4
credits and 2.80 credit hours were deducted as
not to have double calculation in the equation.
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GRADUATION CGPA A student must have
satisfactorily completed all University and
departmental requirements with a minimum CGPA of
2.00 in order to graduate.
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ACADEMIC STANDING HIGH HONOUR GRANTED TO A
STUDENT, WITH A REGULAR COURSE LOAD, WHOSE
GPA IS BETWEEN 3.50 AND 4.00,
INCLUSIVE. HONOUR GRANTED TO A STUDENT, WITH A
REGULAR COURSE LOAD, WHOSE GPA IS
BETWEEN 3.00 AND 3.49, INCLUSIVE. SATISFACTORY
A STUDENT OBTAINS A SATISFACTORY STANDING
WHEN HE/SHE SCORES A GPA BETWEEN 2.00 AND
2.99, INCLUSIVE. UNSATISFACTORY A STUDENT
OBTAINS AN UNSATISFACTORY STANDING WHEN
HE/SHE SCORES A GPA BETWEEN 0.00 AND 1.99,
INCLUSIVE. ACADEMIC WARNING AN ACADEMIC
WARNING IS GIVEN TO A STUDENT WHOSE CGPA IS
LOWER THAN THE MINIMUM REQUIRED VALUE FOR THAT
PARTICULAR TERM.
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PROBATIONARY STATUS ACADEMIC WARNING Each
student is expected to satisfy minimum
requirement of CGPA as not to fall in
Probationary Status (not to be placed on Academic
Warning).
a. Four year Degree programs Required minimum
semester CGPA is as follows At the end of the
first year or 2nd Academic Term 1.15 At the
end of the 3rd Academic Term 1.35 At the end
of the 4th Academic Term 1.55 At the end of
the 5th Academic Term 1.70 At the end of the
6th Academic Term 1.80 At the end of the 7th
Academic Term 1.90
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• b. Two year Diploma programs
• Required minimum semester CGPA is as follows
• At the end of the first year or 2nd Academic
  Term 1.30
• At the end of the 3rd Academic Term 1.65
•  
• Course Loads on Academic Warning Compulsory
  Transfer - Dismissal
• A student with First Warning can register to
  only two new courses (one course in summer school
  and/or if you are a part-time student) and
  repeat other courses that were failed (F) or
  graded D-, NG. (W is considered to be a new
  course.)
• In cases of the Second Academic Warning, the
  student has to repeat courses passed with grades
  F, NG, D -, D, D or C -. However, the priority
  will be given to courses graded F, NG, D -.
• The last Academic Warning is issued to the
  student who fails to meet the CGPA limits after
  the second Academic Warning status.
• Failing to attain the minimum CGPA requirements
  after last warning puts the student on compulsory
  transfer to another program. If the student fails
  to attain good academic standing once more at the
  end of repeated four semesters then he/ she is
  dismissed from the University.
•  

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• At first warning students are expected and
  strongly urged to devote more time to their
  academic work.
• To get yourself into good academic standing and
  away from academic warning you may have to take
  one of the following actions
• Maintain regular contact with your academic
  advisors. Ask for advice if you begin to
  struggle in any of your classes.
• Talk to your professors. Ask for tips on
  excelling in class.
• Visit Psychological Counseling, Guidance and
  Research Center (PDRAM) to get advice on
  effective studying methods, coping with exam
  anxiety, effective time management skills, stress
  management methods, sleeping disorders, etc.

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It is your responsibility to initiate the
appropriate course of action. If
you cannot understand the situation academic
standards and action that should
be taken please visit your academic advisor.
Make an appointment and meet with her/him as
soon as possible. If your advisor is not
available, inform the department head who will
provide you assistance.
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• Examinations
• Evaluation Criteria
• Mid Term and final exams are administered on
  the dates specified in the Academic Calendar.
• No level of performance in mid-term examination
  may be set as a precondition for sitting the
  final examination.
• Final examination papers must be marked within
  the five days following the examination date and
  results given to the department chair for
  publication.
• Letter grades are announced by the Registrars
  Office at a date determined by the Rectors
  Office.

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• In applied courses, evaluation can be made based
  on projects, workshops, laboratory report and/or
  examinations.
• Either the course instructor or another academic
  member of staff who assigned by the Course
  Coordinator can evaluate Workshop/Lab studies.
• Examinations can
  be written or oral.
• Quizzes can be given without prior announcement.
  
• Students have to show their EMU Student Identity
  Card (Id) to be able to sit exams.

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Make up Exam A student who
fails to sit an examination for a valid reason
is given a make-up exam. Within three days after
the examination, students who wish to take a
make-up, must submit written statement to the
course instructor or course coordinator
explaining the reason(s) for making this
request. Seeing Papers Within a week following
the announcement of course grades, a student may
apply to the course instructor to see all papers
involved in the determination of the semester
grade. The instructor must show these to the
student.
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• Appeals
• Any appeal against the marks of a
• mid-term examination or other
• work must be made to the instructor of the course
  
• within one week following the announcement of the
  marks.
• If the student is not satisfied with the
  instructors evaluation after seeing and
  discussing the relevant papers with the
  instructor, the student has the right to appeal
  in writing to the Department Chair of the
  department to which the course belongs.
• This appeal must be made in writing within 3
  days following the meeting with the instructor.
  This request must explain why the student
  believes the disputed mark is unfair.
• If deemed necessary by the department chair, the
  chair will form a committee to examine and decide
  on the application within one week of its
  formation.

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Part Time Student A student who needs to
extend the duration of their program due to
personal reasons may be permitted to register as
a part-time student in an academic semester,
excluding the Summer Session. If the course load
to be taken is less than the 3/5 of that
semesters full time credit load then the student
can apply to be a part time student. The tuition
fee payable in this case is proportional to the
course load taken. One fifth of an academic
semester full tuition should be paid for each
course registered. The application form must be
filled in and signed by the student as
application by proxy is not acceptable, and all
documentation, if any, supporting the excuse
should also be attached. Application forms
should be taken from and submitted to the
student's department. Incomplete application
forms will be returned to the Faculty/School.
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• Internal Transfers
• Every semester, each department allocates few
  places for internal and external transfers.
• At least one semester should have been studied
  in order to have right for transfer application.
• Students studying in English Preperatory School
  can not transfer to another program.
• Students can only transfer to 2nd, 3rd, 4th and
  5th semesters of the program.
• Students should prove minimum CGPA of 2.00 out
  of 4.00.
• A student is given only one chance to transfer
  to another program during their studies.

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Leave of Absence / Freezing Semester  
Students can obtain leave of absence on the
condition that they will return back to
University. Students need to apply to their
departments for this procedure. The fee to be
paid for freezing a semester is the percentage
(i.e. 10 ) of the semester tuition fee as stated
below. Please check the exact dates at
http//registrar.emu.edu.tr or Accounting Office.

• (a) Those who apply during or before the course
  registration dates
• i- Previous semester registered students
  .............................. 10
• ii- First time registered students
  .......................................... 20
• (b) Those who apply within the Add/Drop period
  ............... 20
• (c) Those who apply after the Add/Drop period
• i- within the 1st week.................
  ................. 25
• ii- within the 2nd week......................
  ............................... 40
• iii- within the 3rd week .....................
  ............................... 60
• iv- within the 4th week ......................
  ............................... 80
• v- within the 5th week ........................
  ................................. 100

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• Disciplinary Rules
• As a student you are expected to behave in a
  responsible and a mature manner.
• You should be aware that any behavior that is
  against the university regulations is subject to
  disciplinary action.
• Any student found cheating or interfering with
  the exam process will be punished accordingly.

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• Disciplinary Actions
• Students are punished in one of the following
  ways by the EMU Discipline Committee for their on
  or off campus unethical behaviors
•  Warning
• Reprimand
• Short term (1-30 days) dismissal from the
  university
• Long or average (31 days-1 semester) dismissal
  from the university
• Dismissal
• If such students are on scholarship, then their
  scholarships are terminated.
• Offences committed outside the campus are
  reported to families.

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• Alcohol and Drugs
• No alcoholic beverages may be used on campus
  grounds, in the EMU dormitories, or at University
  sponsored activities.
• Turkish Republic of Northern Cyprus (TRNC) laws
  stipulate severe punishments for persons found
  guilty of using illegal drugs and even more
  severe penalties for those selling them.
• A foreigner in North Cyprus is subject to TRNC
  laws, and neither embassies nor Eastern
  Mediterranean University can save a student from
  arrest or prosecution under TRNC laws.

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• SUMMER SCHOOL
• Summer School generally starts on the last week
  of June or first week of July and continues until
  end of August.
• Students can register to maximum 9 credits (i.e.
  3 courses) in Summer School.
• In order to register for courses in Summer
  School Tuition Fee has to be paid (including
  students on scholarship) .

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RESIDENCE PERMIT All foreigner students studying
in TRNC are required by law to obtain a residence
permit. There are penalties for those who fail to
do so, and you may not be permitted to leave the
island until you pay the penalty for staying on
the island on an illegal status. Please contact
Student Services Office for more detailed
information. Student Services Office Contact
Tel [phone]
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• TRNC HEALTH INSURANCE
• According to the protocol signed between the
  Eastern Mediterranean University and T.R.
  North Cyprus Ministry of Health and Social
  Aid, Health Insurance will be issued to all
  registered overseas students.
• This health insurance costs 50 USD per annum and
  covers the following health services provided by
  the health institutions registered under the
  Ministry of Health and Social Aid.
• Use of the Emergency Services / First Aid of the
  hospitals will be free of charge.
• Examinations in policlinics and diagnosis
  services (laboratory services, X ray) will be
  free of charge. However, students will have to
  pay for other advance screening techniques (i.e.
  MRI, topography) and the cost of prescriptions.

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• Pulling out tooth or filling
  services of the dentists
  will be free of charge.
• For treatments which requires hospitalization,
  all necessary treatment and medicine during the
  hospitalisation period will be free of charge.
• Students will need to pay for all other
  services that are not mentioned above and who had
  services from health institutions that are not
  registered under the Ministry of Health and
  Social Aid.
• The Ministry of Health and Social Aid will be
  responsible from any inconveniences or problems
  caused in the services.

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Social Life at EMU

• Discover or improve your talent by joining to one
  of the student clubs from 50 different clubs.
• Enjoy the fun of making sport,
  playing music, dancing, etc.
• Make sure to have your input to Spring Fest. (14
  20 May)
• Visit Student Activity Center for more
  information.

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MEMBERSHIP ACCREDITATIONS
YODAK (TRNC Higher Education Supervision,
Accreditation, and Coordination Committee
YÖDAK
YÖK (T.C. Yüksekögretim Kurulu) 
EAAE    (European Association for Architectual
Education)
ABET   (The American Board For Engineering and
Technology)
EUA   (European University Association) 
ENHR   (European Network for Housing Research) 
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EDEXCEL   (Education Excellence in
Torism)  TEDQUAL   (Teaching Education
Quality in Tourism) AACSB   (The Association to
Advance Collegiate Schools of Business)  ISO
9001-2000   (International Organization for
Standardization)  LCCI    (London Chamber
Commercial Industry Examination Board) IAU  
(International Association of Universities)
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UK NARIK   (The National Recognition Information
Centre for the United Kingdom) EFMD  
 (European Foundation For Management
Development) FUIW (Federation of the
Universities of the Islamic World) AMFORTH (The
World Association for Hospitality and Tourism
Education and Training) ECREA (European
Communication Research and Education Association)
www.ecrea.eu CMU (Community of Mediterranean
University) www.cumong.org                
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USEFUL LINKS University main web
site http//www.emu.edu.tr Registration
Office http//registrar.emu.edu.tr International
Office http//ic.emu.edu.tr Student Services
Office http//sso.emu.edu.tr Spor http//spor
.emu.edu.tr Student Information
Office http//www.emu.edu.tr/sio Students
Portal http//students.emu.edu.tr
Spike http//geneduc.emu.edu.tr Library htt
p//library.emu.edu.tr Dormitories http//dormi
tories.emu.edu.tr Bookstore http//bookstore.em
u.edu.tr Student Council http//www.emu.edu.tr/s
tudent_council Buy and Sell http//www.dau2.com
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Useful Telephones University Switch Board 9
(extension) or 6301111 University Health Center
630 2200 630 2201 University Security
Office 630 1444 630 1556 (Apply for Emergency
and Lost Items) Emergency / Health 112
Police 155 or 366 53 10 (Gazimagusa) Fire
177 Unknown numbers 192 When calling EMU
from a mobile line please dial (0392) 630
before the 4 digit extension.
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We wish you a successful academic performance and
a pleasant term.
THANK YOU