Boardman River Dams Committee Meeting

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Boardman River Dams Committee Meeting
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Boardman River Dams Committee Meeting Agenda
January 17, 2006

• Introductions
• Review Purpose Statement Recap and Funding Status
• Agenda Additions
• Proposed Process to Orient New Members
• Finalize RFQ
• Review comments and modifications
• Process to Disseminate RFQ
• Next Steps and Timeline

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Boardman River Dams Committee Purpose
To engage all interests in assessing and
recommending the fate of the dams on the main
stem of the Boardman River based upon a thorough
analysis of options, including long and
short-term economic, social, environmental,
aesthetic, transportation and ecological impacts
upon the community, individuals and riparian
owners .

• USGS
• EPA
• FERC
• Great Lakes Fish Trust
• Local Government County, Township, City
• Rotary Charities
• U of M and MSU
• Michigan State
• Sierra Club
• US Army Corps of Engineers
• DNR, DEQ, USFWS, EPA, GT County, TC, TCLP

• Property owners, community, all interests
• Grand Traverse Band of Ottawa and Chippewa
  Indians
• Grand Traverse Conservation District
• Conservation Resource Alliance
• Watershed Center Grand Traverse Bay
• Michigan Sea Grant/NOAA
• Trout Unlimited
• NMC - Water Studies Institute
• NMC - Great Lakes Nonprofit Institute

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Additional Agenda Items??

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Proposed Process to Orient New Members

• General information packet available at meeting
  location and others
• Publicize 545 orientation for first-time/new
  members prior to each Committee meeting
• Publish go to list of people who can answer
  specific questions

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Finalize RFQ Language

• Process to compile and review
• Comments and modification

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Page 2 Contents

• Where other relevant information can be accessed

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Page 3 Summary

• PLEASE NOTE! AN INFORMATION MEETING CONCERNING
  THIS RFQ WILL BE HELD ON JANUARY ___, 2006 FROM
  _____ TO ______ IN ROOM ___, HAGERTY CENTER,
  GREAT LAKES CAMPUS, NORTHWESTERN MICHIGAN COLLEGE
  TO PROVIDE AN OVERVIEW OF THIS RFQ AND TO ANSWER
  QUESTIONS FROM ORGANIZATIONS CONSIDERING
  RESPONDING TO THIS RFQ. ORGANIZATIONS THAT
  CANNOT TRAVEL TO TRAVERSE CITY PARTICIPATE IN
  THIS MEETING MAY JOIN THE MEETING
  BY____________________________________(NEED TO
  DETERMINE)

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Page 3 Summary

• IT SHOULD BE EMPHASIZED THAT THE CITY AND COUNTY,
  AS OWNERS OF THE DAM, AND THE IMPLEMENTATION TEAM
  ESTABLISHED BY THE BOARDMAN RIVER DAMS SETTLEMENT
  AGREEMENT, HAVE NO PREDISPOSITION OR BIAS ABOUT
  THE FUTURE OF THE DAMS. AS A RESULT, ALL
  REASONABLE, FEASIBLE OPTIONS FOR THE FUTURE OF
  THE DAMS, INCLUDING DAM RETENTION AND DAM REMOVAL
  NEED TO BE FULLY ASSESSED BASED UPON THE CONCERNS
  AND ISSUES IDENTIFIED BY THE BOARDMAN RIVER DAMS
  COMMITTEE. BASED UPON THIS COMPREHENSIVE
  ASSESSMENT, THE BOARDMAN RIVER DAMS COMMITTEE
  WILL MAKE ITS RECOMMENDATIONS ABOUT THE FUTURE OF
  THE DAMS TO THE IMPLEMENTATION TEAM AND CITY AND
  COUNTY.

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Page 4 Project Background

• THE BOARDMAN RIVER AND ITS 287 SQUARE MILE
  WATERSHED CONTRIBUTE ONE-THIRD OF THE WATER
  VOLUME OF GRAND TRAVERSE BAY. MORE THAN 88 OF
  ITS 179 RIVER MILES ARE DESIGNATED AS BLUE RIBBON
  TROUT FISHERY. UNDER MICHIGANS NATURAL RIVERS
  ACT, THE BOARDMAN RIVER, FROM GRAND TRAVERSE
  COUNTYS NORTH BOUNDARY IN GARFIELD TOWNSHIP,
  SECTION 27 UP RIVER TO THE BROWN BRIDGE DAM IS
  CLASSIFIED AS COUNTRY-SCENIC. UP RIVER FROM
  BROWN BRIDGE DAM TO THE FORKS IN UNION TOWNSHIP
  SECTION 4 IS CLASSIFIED WILD-SCENIC AS WELL AS
  BOTH THE NORTH AND SOUTH BRANCHES OF THE BOARDMAN
  RIVER UP TO US 131 IN KALKASKA COUNTY. A COPY OF
  THE BOARDMAN RIVER NATURAL RIVER PLAN

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Page 5, 6 Project Background

• THE SETTLEMENT AGREEMENT FOR THE BOARDMAN RIVER
  DAMS ESTABLISHED AN IMPLEMENTATION TEAM THAT
  INCLUDES
• ONE OF THE REQUIREMENTS OF THE IMPLEMENTATION
  TEAM IS TO DETERMINE THE DISPOSITION OF THE DAMS
  COVERED BY THE SETTLEMENT AGREEMENT
• ACCORDINGLY, THE IMPLEMENTATION TEAM ESTABLISHED
  THE BOARDMAN RIVER DAMS COMMITTEE TO ENGAGE ALL
  INTERESTS IN DETERMINING THE FUTURE OF THE DAMS
  SO THAT THE IMPLEMENTATION TEAMS RECOMMENDATIONS
  TO THE CITY OF TRAVERSE CITY AND GRAND TRAVERSE
  COUNTY IS BASED UPON AN EXHAUSTIVE ASSESSMENT OF
  PUBLIC CONCERNS, ISSUES AND QUESTIONS
• Facilitation Team information

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Page 6 Project Objectives

• experience and CAPABILITIES
• A BOARDMAN RIVER DAMS RFQ WORK GROUP CONSISTING
  OF DIVERSE INTERESTS WILL BE ESTABLISHED TO
  REVIEW SUBMISSIONS AND IDENTIFY ORGANIZATIONS
  THAT ARE DEEMED TO BE MOST QUALIFIED TO PERFORM
  THE ENGINEERING AND FEASIBILITY STUDY. THAT
  WORK GROUP WILL BE SUPPORTED BY AN ADVISORY PANEL
  OF TECHNICAL EXPERTS THAT WILL CONSIST OF PARTIES
  DISINTERESTED IN COMPETING FOR THE ENGINEERING
  AND FEASIBILITY STUDY. THOSE ORGANIZATIONS WILL
  THEN BE REQUESTED TO SUBMIT BIDS FOR THE PROJECT
  IN RESPONSE TO A REQUEST FOR PROPOSALS.

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Page 6 BRDC

• THE ENGINEERING AND FEASIBILITY STUDY TO BE
  COMPLETED WILL DIFFER SUBSTANTIALLY FROM OTHER
  STUDIES THAT HAVE BEEN DONE IN THE NATION TO
  ASSESS THE FUTURE OF DAMS IN THAT IT MUST INCLUDE
  A THOROUGH ANALYSIS OF SOCIETAL AND ECONOMIC
  IMPLICATIONS IN ADDITION TO ENGINEERING AND
  ENVIRONMENTAL IMPLICATIONS.

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Page 7 BRDC

• THE ISSUES AND CONCERNS ITEMIZED IN THIS DOCUMENT
  WERE IDENTIFIED BY MEMBERS OF THE BOARDMAN RIVER
  DAMS COMMITTEE
• Why there are redundancies
• Expectation of additional issues and flexibility

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Page 7 Environmental

• Determine impacts of various dams options on all
  fish and wildlife, including BUT NOT LIMITED TO

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Page 8 Environmental

• DETERMINE THE CHEMCIAL AND BIOLOGICAL CHANGES,
  WHICH WILL OCCUR WHILE AND AFTER THE RIVER SEEKS
  EQUILIBRIUM.
• DETERMINE AT EACH OF THE DAMS THE AMOUNT OF
  WATER, WHICH ENTERS EACH RESERVOIR SO THAT THE
  FLOW OF WATER WITHOUT DAMS CAN BE UNDERSTOOD.

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Page 8 Environmental

• DETERMINE WHAT THE EFFECT OF CHANGED RIVER FLOWS
  WOULD BE ON FISH AND FOWL IN THE AREA.
• HOW WOULD THE FLOW OR DEPTH OF WATER UPSTREAM OF
  THE BROWN BRIDGE DAM BE IMPACTED? IF IT IS
  IMPACTED HOW WOULD IT AFFECT FISH HABITAT AND
  CHANGE THE CURRENT USE OF THE RIVER?

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Page 8 Engineering

• Define impacts on water supplies, ground water
  and septic systems of properties impacted,
  INCLUDING SURFACE WATER DISCHARGE OF THE REGIONAL
  WASTEWATER TREATMENT PLANT.
• Determine the HYDRAULIC IMPACTS ON STRUCTURE
  CROSSINGS WITHIN AND DOWNSTREAM OF THE PROJECT
  AREA TO THE TERMINATION IN GRAND TRAVERSE BAY.

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Page 9 Engineering

• DETERMINE THE HYDROLOGIC AND HYDRAULIC
  CHARACTERISTICS OF THE WATERSHED OF LOW WATER
  AND PEAK FLOWS AND THE EFFECTS OF SEASONAL
  VARIATION (RAMPING).
• DETERMINE THE EFFECTS OF SEDIMENT TRANSPORT TO
  THE BOARDMAN RIVER ENTRY INTO BOARDMAN LAKE,
  UNION STREET DAM AND THE RIVER ENTRY INTO GRAND
  TRAVERSE BAY. DISCUSS SEDIMENT AGGRADATION IN
  FLOOD PLAINS, ALLUVIAL FANS AND DELTAS.

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Page 9, 10 Economic

• Define the impact on property values of
  impoundment owners on Boardman AND SABIN
• Determine if there will be short and long term
  gain in jobs based on options for the dams,
  INCLUDING JOBS FOR GRAND TRAVERSE COUNTY
  CONSTITUENTS AT PREVAILING WAGES.
• Determine who will or may pay LOCAL COSTS

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Page 10 Societal

• Determine the property rights of the frontage
  owners ON BOARDMAN AND SABIN PONDS if the dam is
  removed

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Page 11 Technical Capabilities

• Respondents must possess technical capabilities
  and experienced professionals in the fields of
  fisheries, WILDLIFE BIOLOGY social surveys,
  PROPERTY SURVEYS
• TAX ASSESSOR/APPRAISER WITH HYDROLOGIC AND
  ENGINEERING EXPERIENCE, HYDROLOGIC, POWER,
  REGULATORY ENGINEERING WITH EXPERIENCE IN
  HYDROLOGIC POWER AND FLOOD PLAN ANALYSIS, LEGAL
  EXPERIENCE IN TAX AND WATER LAW, ORNITHOLOGY AND
  BOTANY EXPERIENCE WITH KNOWLEDGE OF ENDANGERED
  AND THREATENED SPECIES.

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Page 11 Technical Capabilities

• organizations ARE ENCOURAGED TO partner with
  other organizations to demonstrate capacities TO
  RESPOND TO ALL OF THE ISSUES AND CONCERNS THAT
  MUST BE ADDRESS BY THE ENGINEERING AND
  FEASIBILITY STUDY WHICH COULD INCLUDE PUBLIC OR
  PRIVATE EDUCATIONAL INSTITUTIONS, COMMUNITY
  COLLEGES, ORGANIZATIONS AND AGENCIES WITH SKILLS
  AND EXPERIENCE IN THE GREATER GRAND TRAVERSE
  REGION AND OTHER FORMS OF ORGANIZATIONS.

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Page 11 Environmental and Engineering Capacities

• Structural and geo-technical engineering
• Surveying
• Hydraulic Engineering
• HYDROLOGIC ENGINEERING (T. Lodge)
• WILDLIFE BIOLOGY (T. Lodge)
• TRAFFIC IMPACT ASSESSMENT (T. Lodge)
• Geomorphic Assessment

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Page 12 MINIMUM SUBMITTAL REQUIREMENTS

• Respondents must provide the following
  information EXECUTIVE SUMMARY OF NO MORE THAN
  SIX PAGES WHICH CONTAINS INFORMATION ABOUT THE
  LEAD ORGANIZATION, PROJECT TEAM, PROJECT
  EXPERIENCE, PROJECT CAPABILITIES AND APPROACH TO
  WORKING WITH THE BOARDMAN RIVER DAMS COMMITTEE IN
  MANAGING THE ENGINEERING AND FEASIBILITY STUDY
  FOR THIS PROJECT.

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Page 13

• A REVIEW OF QUALIFICATIONS, WHICH MUST INCLUDE
• 1.0 INTRODUCTION TO LEAD ORGANIZATION
• 1.1 BASIC INFORMATION (NAME, PRIMARY CONTACT,
  ADDRESS, PHONE AND FAX NUMBER, EMAIL ADDRESS, WEB
  PAGE ADDRESS. PROVIDE A SUMMARY OF THE
  ORGANIZATIONS VISION, MISSION, GOALS, AND
  OBJECTIVES.
• 1.2 HISTORY OF LEAD ORGANIZATION

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Page 13

• 2.0 PROJECT TEAM
• 2.1 PARTNERING ORGANIZATIONS. A REVIEW OF ALL
  ORGANIZATIONS, GROUPS OR INSTITUTIONS TO BE
  INVOLVED IN THE PROJECT, INLCUDING COMPLETE
  CONTACT INFORMATION FOR EACH (SEE BASIC
  INFORMATION ABOVE) AND A SUMMARY OF HOW THE
  CAPABILITIES OF THE LEAD AND PARTNERING
  ORGANIZATIONS WILL RESPOND TO THE GOALS,
  OBJECTIVES AND ISSUES AND CONCERNS TO BE ADDRESS
  BY THE ENGINEERING AND FEASIBILITY STUDY.
• 2.2 ORGANIZATIONAL ACCOUNTABILITY. THE NAME AND
  QUALIFICATIONS OF THE DESIGNATED PROJECT MANAGER
  KEY PERSONNEL. ATTACHED COMPLETE RESUMES FOR KEY
  PERSONNEL, INCLUDING YEAR OF EXPERIENCE,
  PROFESSIONAL LICENSES AND A DESCRIPTION OF HOW
  THE EXPERIENCE OF PERSONNEL RELATES TO THIS
  PROJECT.

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Page 13

• 3.0 PROJECT EXPERIENCE
• 3.1 PROJECT REFERENCES. PROVIDE DETAILED
  INFORMATION IN NO MORE THAN EIGHT PAGES ABOUT
  PRIOR PROJECTS OR WORK THAT BEST REFLECT THE
  CAPABILITIES OF THE LEAD ORGANIZATION AND PROJECT
  TEAM. THE INFORMATION SHOULD ENABLE THE BOARDMAN
  RIVER DAMS COMMITTEE TO ASSESS THE CAPABILITIES
  OF THE APPLICANT TO ADDRESS THE ISSUES AND
  CONCERNS COVERING ENVIRONMENTAL, ENGINEERING,
  ECONOMIC AND SOCIETAL FACTORS.

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Page 13

• 4.0 PROJECT UNDERSTANDING
• 4.1 NARRATIVE WHICH SUMMARIZES
• A. THE CAPABILITIES OF THE PARTICIPATING
  ORGANIZATION IN RELATION TO THE REQUIREMENTS OF
  THE PROJECT.
• B. HOW THE ORGANIZATION WILL COLLABORATE WITH THE
  BOARDMAN RIVER DAMS COMMITTEE AND KEEP THE
  GENERAL COMMUNITY INFORMED OF PROGRESS, PLANS,
  PRELIMINARY AND FINAL RESULTS OR FINDINGS AND
  OTHER MILESTONES.
• C. THE ORGANIZATIONS COMPREHENSION OF THE SCOPE,
  CONDUCT AND MANAGEMENT PHILOSOPHY OF THE PROJECT.

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Page 13

• 5.0 PROJECT MANAGEMENT
• 5.1 NARRATIVE WHICH SUMMARIZES
• A. THE MANAGEMENT APPROACH
• B. MANAGEMENT AND ACCOUNTABILITY WITH AND AMONG
  TEAM MEMBERS
• C. COMMUNICATIONS WITH THE BOARDMAN RIVER DAMS
  COMMITTEE, COMMUNITY AND ANY OTHER INTERESTED
  PARTY
• D. COST MANAGEMENT AND CONTROL PROCESSES
• E. SCHEDULE MANAGEMENT
• F. SUGGESTED EVALUATION PROCESS OF THE
  ORGANIZATION AND PARTNERS BY THE BOARDMAN RIVER
  DAMS COMMITTEE
• G. QUALITY CONTROL IN ALL ELEMENTS OF THE
  PROJECT.
• H. COORDINATION WITH AFFECTED LOCAL UNITS OF
  GOVERNMENT, INCLUDING PERMITTING, PLANNING AND
  OTHER FUNCTIONS

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• 6.0 REFERENCES.
• PROVIDE THE NAME AND CONTACT INFORMATION FOR AT
  LEAST SIX CLIENT REFERENCES WHICH ARE RELEVANT TO
  THE SCOPE AND MAGNITUDE OF THIS PROJECT.

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Page 14

• ELIMINATE THE FOLLOWING PORTIONS OF THIS SECTION.
• (1 6)
• XI. Project Specific Information (Note delete
  all of this section)

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Page 15

• XII. Submission Details
• Please limit responses to 25 (delete) 50
  (several) pages, including cover letter,
  EXCLUDING RESUMES AND PROJECT DESCRIPTIONS
• Please send submittals to
• Boardman River Dams Committee
• Request for Qualifications
• ATTN Project Facilitator
• 1701 E. Front Street
• Traverse City, MI 49686
• Submissions must be received by February 10,
  2006.

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Process to Disseminate RFQ

• Implementation Team approves edited document
  (next week)
• Publicize opportunity (January 30)
• Responses due (March 30)

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Next Steps and Timeline

• Determine
• RFQ Work Team composition and eligibility
• RFQ Work Team role and responsibility
• Process timeline
• RFQ Work Team members

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RFQ Team Composition and Eligibility

• Representation to include
• Technical advisors without conflict (4)
• Implementation Team (1)
• Boardman riparian owner (1)
• Conservation organization (1)
• Impoundment property owner (1)
• Boardman Committee members (1)

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RFQ Team Role and Responsibility

• Purpose
• Establish evaluation criteria
• Review submissions
• Recommend qualified contractors to the Committee
  and Implementation Team
• Recommended contractors will receive application
  packet and be invited to submit proposal

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Proposed Process and Timeline

• Qualifications documents are requested (January
  30)
• Qualifications documents are received (March 30)
• Qualifications documents are evaluated on a
  pass/fail basis (April 30)
• A list of firms, or consortia of firms, that
  passes is compiled (April 30)
• RFP developed (April 30)
• Selected firms receive RFP (May 15)
• RFP responses due (June 30)
• Firm recommended (August 15)

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Next Meeting

• Tuesday January 31 - 600
• New member orientation 545

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Boardman River Dams Project

• Thank you for your participation!