New Faculty Orientation

1
New Faculty Orientation

• Columbus State University
• August 2008

2
Academic Policies ProceduresLori A. Gibbon,
University Registrar

• CSU is one of 35 Institutions in the University
  System of Georgia (USG)
• CSU Serves a Dual Role
• USG Institutions are Governed by a Constitutional
  Board of Regents (BOR)

3
Academic Policies Procedures

• Examples of BOR Policies
• Minimum Admissions Policies
• Uniform Grading System
• Withdrawal Policy
• Regents Testing Program

4
Academic Policies Procedures

• Examples of Institutional Policies
• Attendance Policy
• Academic Standing
• Academic Appeals
• Advising Requirements and Registration Priorities

5
Academic Policies Procedures

• Curricular Matters
• Curriculum Committees
• Program Approval (viability)
• USG Council on General Education (core curriculum
  and transferability)
• Academic Standards Committee
• Graduate Council
• Assessment

6
Academic Policies Procedures

• Resources
• BOR Policy Manual http//www.usg.edu/regents/polic
  ymanual/
• Academic Affairs Handbook http//www.usg.edu/acade
  mics/handbook/
• CSU Cataloghttp//academics.colstate.edu/catalogs
  /
• Faculty Handbook http//faculty.colstate.edu/handb
  ooks/ftfac/
• Academic Advising Handbook http//aa.colstate.edu/
  advising/
• Student Handbookhttp//studentservices.colstate.e
  du/

7
Introduction to the CSU WebMs. Karen Morris,
Director of Academic Information

• Navigating the CSU Web
• Performing administrative duties online

8
Navigating the CSU WebKaren Morris, Academic
Affairs

• CSU home
• Where you want to be
• Faculty tab in CougarNet or
• faculty.colstate.edu

9
CSU Home Page www.colstate.edu
http//www.colstate.edu
faculty.colstate.edu
CougarNet
10
faculty.colstate.edu
http//faculty.colstate.edu
11
CougarNet requires log in
12
CougarNet has many useful features
Home tab
13
Faculty resources in CougarNet
Faculty tab
14
Administrative Duties OnlineLori A. Gibbon,
University Registrar

• Welcome to ISIS
• Integrated Student Information System
• How do I find my ID number?
• http//www.colstate.edu/csuid/
• How do I find my PIN?
• Your PIN is the six digits of your birth date
• DDMMYY or
• http//cougarnet.colstate.edu/cp/home/loginf

15
Administrative Duties Online

• All faculty are assigned a Cougar e-mail account
  upon hire
• The Registrars Office communicates via Cougar
  e-mail regarding
• Grading deadlines
• Drop for non-payment notification
• Instructions for roll audit and excessive absence
  procedures

16
Administrative Duties Online

• Faculty should check their Cougar e-mail
  REGULARLY
• Cougar e-mail accounts can be set up to default
  to other e-mail accounts if necessary i.e.
  hotmail, etc.

17
Administrative Duties Online

• Instructors are not permitted to change the
  following grade combinations
• Any letter grade (A,B,C,D, F, or WF)
  to a W grade
• A WF grade to a letter grade
• An EA to a letter grade or a W grade
• All grade changes are conducted on-line via ISIS
  provided they are not older than 1 calendar year.
  
• Students are responsible for
• Officially withdrawing from a course
• Completing a roll correction form to enter a
  course after the schedule change period
• Completing a roll correction form in order to be
  reinstated into a course
• Appealing W or WF grades to the Academic
  Standards Committee

18
Administrative Duties Online

• What will I use ISIS for?
• Update personal information
• View academic records of students
• View class rosters
• Report class roll audits (RA)
• Report excessive absences (EA)
• Submit change of grades
• ENTER FINAL GRADES

19
Other ISIS features

• Reporting Menu
• Run a list of students sorted by advisor, major,
  or dept.
• Run a list of Incomplete or in-progress
  grades
• Run a list of student e-mail addresses by CRN or
  dept.
• Run updated class rosters!!!!!

20
ISIS Screen Shot

• Advising Menu
• Student ID Selection
• Academic Advising Record
• Degree Evaluation Record
• View Student Transcript
• Release Advising Hold
• View Student Schedule by Day/Time Matrix
• View Student Schedule Detailed
• Withdrawal Consult Request Request a consult
  with a student who has submitted a course
  withdrawal request.
• View Student Information Information from the
  General Student Record
• View Student Address and Phones
• View Student E-mail Address
• Course Search Link to the course search (Class
  Schedule) page outside ISIS on Academics website.
• Financial Aid Award Adjustment Report
• Test Scores

21
ISIS Screen Shot

• Faculty Information Menu
• Term Selection
• CRN Selection
• Detailed Class Roster
• Summary Class Roster
• Faculty Schedule Matrix
• Faculty Schedule Detailed
• Class Roll Audit
• Faculty review their rolls and indicate those
  that are registered but not attending
• Final Grades
• Course Search (Link to the course search page
  outside of ISIS on the Academics website)
• Grade Change Request
• Faculty Active Assignments
• Syllabus Information
• Office Hours
• Class Roll Audit will be available August 28
  September 11

22
ISIS Screen Shot

• Faculty Information Menu
• Term Selection
• CRN Selection
• Detailed Class Roster
• Summary Class Roster
• Faculty Schedule Matrix
• Faculty Schedule Detailed
• Excessive Absence Request Form To request that
  a student be dropped from a class and assigned a
  grade of "WF"
• Final Grades
• Course Search (Link to the course search page
  outside of ISIS on the Academics website)
• Excessive absence report will be available
  September 12 December 12

23
Administrative Duties OnlineImportant Dates
Fall 2008

• Classes begin Aug. 21
• Schedule change (add/drop) Aug. 21-26
• Schedule change (add only) Aug. 27
• Class roll audit Aug. 28-Sept. 11
• Excessive absences Sept. 12-Dec. 12
• Deadline to Withdraw Sept. 19
• Midterm Oct. 14
• Grades open Dec. 12
• Graduation app. deadline Dec. 19 (spring 09)
• Grades DUE in ISIS Dec. 22 _at_ 12pm

24
Administrative Duties OnlineImportant Dates
Spring 2009

• Classes begin Jan. 12
• Schedule change (add/drop) Jan. 12-15
• Schedule change (add only) Jan. 16
• Class roll audit Jan. 20Feb. 2
• Excessive absences Feb. 3May 4
• Deadline to Withdrawal Feb. 9
• Midterm March 5
• Grades open May 4
• Grades DUE in ISIS May 13 _at_ 12pm

25
Registrar Contact Information

• Loave Todd Assistant Registrar
• 507-8834 todd_loave_at_colstate.edu
• Graduation
• DER questions adjustments
• Graduate program CAPP building
• Lacey Allmond Enrollment Specialist
• 507-8837 allmond_lacey_at_colstate.edu
• Registration issues
• Roll audits
• Excessive absences
• eCore advisor
• Patricia Weeks Records Retention Specialist
• 507-8833 weeks_patricia_at_colstate.edu
• Grade issues
• End of term contact
• FERPA officer
• Change of majors

26
Registrar Contact Information

• Stephanie Coker Transfer Counselor
• 507-8832 coker_stephanie_at_colstate.edu
• Transfer credit
• Transient permissions
• USG Chief Transfer Officer
• Undergraduate CAPP program building
• Tara Romito Transfer Recruiter/Counselor
• 507-8836 romito_tara_at_colstate.edu
• Personal contact with incoming transfer students
• Liaison between the recruitment office,
  admissions office, and registrar
• Transient permissions
• Nicole de Vries Registrar Technology Specialist
• 507-8835 devries_nicole_at_colstate.edu
• Reporting, data analysis, class scheduling,
  course catalog

27
Registrar Contact Information

• DATA ENTRY DEPARTMENT
• Laura Maldonado Data Entry Manager
• 507-8804 maldonado_laura_at_colstate.edu
• Transcripts requests, enrollment verifications,
  initial admission and financial aid application
  processing, etc.
• Dorline Nelson Data Entry Processor
• 507-8869 nelson_evelyn_at_colstate.edu
• Financial aid processor

28
Registrar Contact Information

• Lori Gibbon Registrar
• 507-8808 gibbon_lori_at_colstate.edu
• Everything else

29
Legal Issues in Higher EducationDr. Terry
Norris, Associate VP for Academic Affairs

• Blah, Blah, Blah

30
Legal Issues in Higher EducationDr. Terry
Norris, Associate VP for Academic Affairs

• Handouts are available during orientation.
• After orientation, you may view the handouts on
  the CSU Web at
• http//faculty.colstate.edu/plan-orient.asp
• Dr. Terry NorrisRichards Hall, room
  315706-568-2320

31
New Faculty Orientation

• Columbus State University
• August 2008