A Best Practice Guide to Using BARS

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• A Best Practice Guide to Using BARS

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• This slideshow demonstrates best practice in
  using BARS to

write a 'SMART' BAP
and
report on progress
using a model HAP and model SAPs for the London
Borough of Wandsworth
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You will see a series of screenshots from the
BARS data entry application...
... showing best practice examples of how to fill
in the various fields
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As you click through the slideshow
Tips will appear
Like this
And to help you navigate through the screens, you
will be shown where to click next
Now click here
Like this
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Subjects covered
What BARS can do for you examples of reports
The Model BAP Species and Habitats Setting
up a HAP Acid Grassland in Wandsworth Setting
up a SAP Bats in Wandsworth
Model Reporting in BARS Action
reporting Target reporting Overview reporting
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What BARS can do for you examples of reports
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• With a SMART BAP on BARS

and
regular progress reporting
you can produce
up-to-date, informative reports for your
partnership and the wider public
at the click of a mouse
to answer questions like this
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Question What is the status of the different
habitats and species in Wandsworth?
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• Answer
• Partnership habitats and species report

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• Question
• I want a progress report on all the HAPs and SAPs
  by yesterday afternoon!

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Answer Plan overview reports
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Question Has there been any progress towards
BAP targets?
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Answer Target progress across plans report
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• Question
• Has anything been done for the Grey Heron in
  Wandsworth in the last four years?

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Answer Action Progress report
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• Question
• Im interested in bats.
• What has Wandsworth done for bats, and what is
  planned for the future?

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Answer Complete Action Plan report
Now click here
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LB Wandsworth A Model BAP on BARS
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Status of species and habitats in Wandsworth
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Species the BAP is working on
Not a list of every species in the borough
Now click here to look at status of the
pipistrelle bat
Habitats in Wandsworth
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Now click here
Number of known roosts of pipistrelles in
Wandsworth
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Now click here to look at status of standing water
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Now click here
Habitat survey data provided by GiGL
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Now click here to look at the loss record
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Information on how the loss was managed
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• Acid Grassland in Wandsworth
• A Model HAP on BARS

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Acid Grassland is a London BAP Habitat that
exists in this borough therefore it has a HAP
Now click here
Brief, general overview of status and what HAP
wants to achieve
written in whole sentences in accessible
language.
Helps the public visualise what the HAP is about
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Now click here
No need to list species in a HAP
habitat is usually enough
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Now click here to open Target AG02
Habitat Targets
are quantifiable
Limited number of targets 3 or 4 maximum
Clear starting point for maintaining extent
contribute to London HAP targets for condition
expansion of Acid Grassland
are in line with UK BAP target definitions
(maintain extent, achieve condition, restoration,
expansion)
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Now click here
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Sp habs tab
Now click here
Only the extent of acid grassland will be
measured so no species are listed for this
target
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Now click here
Uses same units as London HAP
Target goal is measurable
and time-bound
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Now click here
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1. Identify sites
2. Find funding for first site
3. Do the work on first site
Now click here to open Action AG03.03
4. Consultation for second site
Actions fit each stage of project development e.g
for creation of acid grassland in Wandsworth
(target AG03).
Action code links to the most relevant target
More actions will be added as project
develops e.g. AG03.05 Find funding for second
site if consultation successful
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Realistic time-frame
Now click here
Clear, specific action
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Now click here
Specific location identified
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Now click here
Quantifiable goal for habitat expansion
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Now click here
Linked to habitat expansion target
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Now click here
Estimated cost of habitat creation
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Now click here
In this case, when this action will be considered
complete.
Comments can be used to clarify issues.
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bats
Now click here to open Action AG02.03
Most actions will have effects on a wide range of
species
Action AG02.03 is about managing acid grassland
habitat specifically for bats, so is linked to
the Bat SAP target
but there is no need to list the species or link
them to SAPs
However
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and bat species are therefore listed for this
action
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• Bats in Wandsworth
• A Model SAP on BARS

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Bats have their own SAP because they use a range
of habitats and have special requirements that
cannot be addressed in a HAP
Now click here
Vision statement gives a brief introduction to
this species group and why it has a SAP
Helps the public visualise what the SAP is about
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Now click here
All bat species found in Wandsworth are listed
here
The habitats list is left blank as this is a
species action plan
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Now click here to open Target B01
Species Targets
are quantifiable
are in line with UK BAP target definitions
(population size or range)
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Now click here
Not all species will have full survey data as a
baseline. This explains the approach taken for
this SAP.
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Now click here
Target Goal is user-defined -overcomes limited
survey data for each species
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Now click here
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Setting up actions is essentially the same for
HAPs and SAPs
This action is part of Acid Grassland HAP but is
linked to the Bat SAP, and so appears here as
well.
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Now click here to open Action B01.01
Other actions were created within the Bat SAP
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Now click here
This action is ongoing, so has no end date
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Now click here
Ongoing time commitment of Borough Officer is
recorded here
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No action goal for this action as the number of
planning applications submitted is not under
control of BAP partnership
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Reporting in BARS
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Three Types of Reporting in BARS

• Action reporting
• when action has been taken e.g. applied for
  funding, sowed seeds, planted trees, held an open
  day, etc

Target reporting when there has been
measurable progress towards target goals e.g. new
habitat created, survey indicates population
increase, etc
Overview reporting summarises overall
achievements of the HAP or SAP
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Action reporting
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Now click here to open Action AG03.03
Reporting on Action AG03.03
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Now click here
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Now click here to look at the latest progress
report
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Progress report gives brief details of what has
been done
Now click here
using accessible language and whole sentences.
and when
and why
and where
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Now click here
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Now click here
Action Goal updated to keep track of quantifiable
progress
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Now click here
Status updated
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Now click here
Expenditure recorded
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• Successive progress reports at different stages
  can reduce the need for long lists of actions

e.g reporting on action AG03.02 fundraising for
habitat creation.
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Now click here to open Action AG03.02
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Now click here to see the first progress report
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Now click here
First report when funder identified
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Now click here to see the second progress report
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Now click here
Second report when application submitted
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Now click here to see the latest progress report
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Now click here
Third report when funding received
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Now click here
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Progress towards this action goal reported when
funding received
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• Relevant documents are attached as part of action
  progress reports

e.g. Reporting on Action B01.02 Providing advice
to householders
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Now click here to open Action B01.02
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Now click here to see the progress report
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A brief, easy to read progress report shows where
readers can find more information
Now click here to see the leaflet
and the leaflet has been attached for access
from the public area of BARS
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Action Reporting Summary

• Report action progress on these tabs
• Progress reports Brief verbal report and attach
  relevant documents
• Action goal Quantifiable progress
• Status Update status when it changes
• Resources Record time and money spent

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Target reporting
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Now click here to open Target AG03
Reporting on Target AG03.03
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Now click here
0.5 ha created at Wandsworth Common
1.5 ha in progress at Tooting Common
Updated quantifiable target measures
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Up-to-date reporting
Status report
complemented by brief verbal progress report -
much more informative than status alone
Verbal report only about goal of habitat creation
itself. Does not include e.g. funding obtained,
consultation, publicity etc.
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Now click here to see the latest progress report
Reporting on Bat SAP Target B01
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Brief progress report relevant to the target of
roost numbers.
Does not include information on planning
applications, etc. This has been reported in
reports for actions.
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Target reporting summary

• Report target progress on these tabs
• Progress reports Brief verbal summary of
  progress directly related to target goals
• Target goals Quantifiable progress

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Overview Reporting
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Now click here to open the overview report
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Overview reporting for the Wandsworth Acid
Grassland HAP
Top-level report on how the whole Acid Grassland
HAP is going.
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but more detailed information can be added under
different categories using the Progress tab
Now click here
For most partnerships/ boroughs in London,
filling in the report summary may be sufficient
and a similar report for the Bats SAP.
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Now click here to open the constraints report
A significant constraint is recorded because it
is holding the plan back
This will be picked up in 3-yearly reporting
rounds and is a chance to influence government
policy etc
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Details of the constraint
and a proposed solution
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Overview reporting summary

• Report overall HAP/SAP progress on Plan Overview
  Report tab
• Summary Highlights/overall achievements of the
  HAP/SAP
• Progress More detail if required
• Constraints Significant factors holding up
  progress

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For more

• Have a look at Wandsworths
• Acid Grassland HAP
• Bats SAP
• and
• Grey Heron SAP
• on BARS