Vendor Update

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Vendor Update
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Subsistence Supplier Operations
Office of the Director Director Ray
Miller Deputy Director Tom Daley
Food Safety LTC John Smith
Garrison Feeding - CONUS Frank Bankoff
Operational Rations Butch Houston
Garrison Feeding - OCONUS Gordon Ferguson
SMSG Tom Lydon
Market Fresh Daniel Shearer
Supplier Support Valerie Cunningham
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Food Safety
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Responsibilities

• ALFOODACT
• DSCP Alerts
• Coordination with Vet Corps
• Website POC

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CONUS Prime Vendor
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How Do I Sell My Product?

• Solicit and sell to prime vendor
• www.dscp.dla.mil
• Subsistence
• Food Services
• Prime Vendor Listing
• Solicit to customers
• 20 cs minimum per month per contract
• Customers may request unique LSNs

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SPV Catalogs

• Delete unused items
• Correct Purchase ration factors (PRF) !!!
• JWOD mandatory items under 52.208-9 and SOW
• No competing items
• Purchase exception from DSCP required for
  substitution
• CFMS will result in catalog changes
• weight, cube, package sizes, distribution price
• Objectives
• Limit number of items
• Standardize Service/customer requirement
• Consolidate leverage to reduce prices
• Improve item introduction selection process

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Price Changes, Close-outs One2OneUS

• SPV catalog price changes
• All changes must be determined fair and
  reasonable
• Wednesday deadline
• New EPA invoice for gt10
• Contract Close-out Process
• BSM closes by delivery order
• Monthly delivery order close-out
• SPV statement re-orders delivered and paid in
  full
• DSCP will de-ob / close-out NO FURTHER PYMTS
• One2OneUS Agreement

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Acquisition Process Improvements

• Solicitation format schedule and Statement of
  Work consolidated
• New Price Proposal spreadsheet
• Option pricing by only need for Distribution
  Category option pricing???
• Invoice/quote pricing info
• Distribution and delivered price by UOM
• Spreadsheet will calculate prices and Unit Prices
  to 2 decimals
• 1 UOM Dist Price 1 Distribution Category
• FRZ Meats
• Category 22 LB - Category 22A CS
• Industry standard distribution price categories
  ???
• Price proposal criteria
• Aggregate unit prices vs. aggregate distribution
  prices ???
• Contractor liability for incorrect item/PRF
  pricing on spreadsheet

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Acquisition Process Improvements

• New Tech Proposal process
• No oral proposals written only
• Site visits only as needed
• Streamlined and specific proposals and evaluation
  criteria
• Invoices/item descriptions for all items vs.
  offer certification/qualifications, and financial
  penalty liability for incorrect product
• Force Protection checklist

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Research Development Associates (RDA)

• Semiannual conferences of industry, govt and
  customers
• Subsistence Prime Vendor Workshop
• Next conference
• October 22-24, 2007Colorado Springs, CO
• RDA Executive Director
• Jim Fagan(210)493-8036jfagan_at_militaryfood.org

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OCONUS Prime Vendor
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OCONUS Prime Vendor PlatformsWere located where
our customers are!
Alicante SP
Bischofsheim GE
Alaska
Azores
Forli IT
Korea
Kyrgyzstan
Japan
Afghanistan
Okinawa
Gevgelija MA
Turkey
Guam
Singapore
Jordan
Kuwait
Hawaii
Bahrain
Qatar
Ecuador
UAE
Djibouti
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Market Fresh
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Topics

• Food Service Equipment (FSE)
• Produce
• Market Ready bread and dairy

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Food Service Equipment

• Current support single NSN buys in EBS
• Annual sales approx 40M
• 75 vendors
• Shipboard support contract
• Customer value contract
• Multiple schedule type ordering
• Estimate solicitation Aug 2007

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Produce

• Current support via 1200 Blanket Purchase
  Agreements (BPAs)
• Future support via Long Term Contracts (LTCs)
• Small Business Set-Aside
• 12 regions 45 zones
• All regions to be awarded by Dec 2007
• North Carolina, South Carolina, Virginia awarded
  Apr 2007
• Customers Troop and USDA
• Berry Amendment

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Produce Offices
Seattle
New England
Philadelphia
Jessup
San Francisco
Kansas City
Denver
Wicomico
Nashville
Los Angeles
San Diego
Birmingham
Ft Worth
Jacksonville
San Antonio
Orlando
Alaska
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Market Ready Bread and Dairy

• Approx 200 IDIQ contracts
• 1 year base and one 12-month option
• 112 vendors nationwide
• 94,000 order lines filled per year
• No consolidation efforts based on geographic
  dispersion and low volume
• 30-35M annual sales

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Operational Rations
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Operational Rations Acquisitions

• Individual Rations
• First Strike Ration (FSR)
• Unitized Group Rations
• UGR-A
• UGR-E
• Meal Alternative, Regionally Customized (MARC)
• FEMA support

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Strategic Material Sourcing Group(SMSG)
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Strategic Material Sourcing Group

• Sourcing
• New acquisition strategies / market research
• Food Service Equipment
• Produce Long Term Contracts
• Domestic sourcing
• Canned pineapple
• Mandatory products
• Pancake cake mixes, spices more to come
• Industrial Base Preparedness
• SPIDERS / IBEX
• Surge testing prime vendors

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Strategic Material Sourcing Group

• Pricing
• Audit invoice accuracy
• Audit weekly product price changes
• National Allowance Pricing Agreements
• Product discounts

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Supplier Support
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Responsibilities

• Quality Audits
• Food Defense
• Technical
• Miscellaneous support

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Quality Audits Food Defense

• Operational Rations
• Quality Systems Audit Program
• Quality Systems Management Visits
• Prime Vendor
• Product Audits
• Quality Systems Management Visits
• DSCP Food Defense Program

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Technical

• Cataloging
• LSN/NSN
• Collaborates STORES/SAP
• Standardization
• Preparing activity writes Commercial Item
  Descriptions (CID) and Performance Based Contract
  Requirements (PCR)
• Lead Standardization activity coordinates
  Specification preparation
• Value Engineering
• Quality
• Publications and Product Quality Deficiency
  Reports
• Environmental Management System Green
  Procurement Program