Family Illness Leave

1
Family Illness Leave

• Nancy H. Smith
• DOC Personnel, Benefits Section
• 919/716-3769

2
Purpose of Family Illness Leave

• To care for an employees child, parent or spouse
  who has a serious health condition.
• An extension of benefits provided under the
  Family and Medical Leave Policy.

3
What Is Your Entitlement Under Family Illness
Leave?

• Fifty-two weeks of paid or unpaid leave in a
  five-year period for eligible employees
• Guaranteed same or like position, pay, shift
  assignment, etc., upon returning to work
• NOTE No paid insurance for LWOP

4
Eligibility

• Permanent, Probationary, Trainees and
  Time-Limited Employees Who
• Have been employed with State Government at
  least 12 months
• AND
• Have been in pay status at least 1040 hours
  during the preceding twelve months
• None of this time must be consecutive
• NOTE Temporary employees are NOT eligible for
  FIL

5
Qualifying Events

• The serious or chronic health condition of the
  employees parent, child, or spouse,which
  requires care provided by the employee.
• Examples Include
• Hear Disease Plastic Surgery (not for
  cosmetic purposes)
• Injuries Cancer
• Childbirth (For Father to take care of Mother
  during her Disability)
• Asthma Lupus
• Diabetes Sickle Cell Anemia
• Epilepsy Migraines
• Chronic Health Conditions may cause episodic
  rather than a continuing period of incapacity

6
Adequate Medical Certification

• Doctors certification is needed to verify
• Beginning date of disability
• Diagnoses
• Ending date of disability
• Employee has a minimum of 15 calendar days to
  provide medical information

7
FIL Medical Certification
Page 1
NOTE Must Be Completed
8
FIL Medical Certification
Page 2
Note Must Be Completed
9
Recertification of Medical Documentation

• The work unit manager may not request
  recertification of medical documentation no more
  often than every 30 days unless
• An extension is required
• Circumstances have changed with medical condition
• The manager/supervisor receives information that
  leads to doubt of the reason for the absence

10
Employee Responsibilities

• If eligible for both, choose whether to exhaust
  FIL or FML
• Provide at least 30-days written advance notice
  prior to taking FIL
• In emergency and 30-days notice cannot be given,
  give notice as soon as possible
• Provide adequate medical documentation for FIL or
  FML to be designated
• Provide any additional information requested by
  the manager/supervisor

11
First Line Supervisor Responsibilities

• The supervisor shall inform the employee of the
  following requirements necessary to designate
  Family Illness Leave
• The reason for leave
• The beginning date of the leave and the date
  of return to work
• The amount of paid leave expected to be used
• A request for LWOP, if necessary
• The supervisor must obtain and forward to
  management the information necessary to designate
  Family Illness Leave

12
Management Responsibilities

• Determine eligibility of the employee for Family
  Illness Leave (FIL)
• Determine that the leave request is for a FIL
  qualifying event
• If information is sufficient to designate FIL,
  designate it
• Notify the employee within two workdays that the
  leave shall be designated as FIL follow with
  written notification if verbal
• Determine if portion or all of leave period
  should be designated FIL
• If employee requests extension of leave and FIL
  not disclosed, the employee or management may
  retroactively designate a portion of or the
  entire leave period FIL as appropriate

13
Provisional Designation
Page 1
14
Provisional Designation
Page 2
15
Designation Letter
Page 1
16
Designation Letter
Page 2
17
No FIL Designation
18
Codes for DC-113s
Leave Charge Options

• Birth of a Child
• Sick (leave may be used for the disability period
  only
• Vacation
• LWOP
• Illness of Child, Parent, Spouse
• Sick
• Vacation
• LWOP

• FIL
• PP
• FIL/Vacation
• V/PP
• FIL/Sick
• S/PP
• FIL/LWOP
• O/PP
• FIL/Comp.Time
• PP

19
Recording Leave

• Code for FIL- PP
• Accounted for in Weekly increments
• Any portion of a week used as FIL counts as
  one full week
• Balance of FIL tracked for 5 years

20
Any Questions?

Nancy H. Smith 919/716-3769 e-mail
snh01_at_doc.state.nc.us