Collaborative%20Approaches

1
Collaborative Approaches

• Emergency Preparedness
• Fleet Management

2
Inter-AgencyEmergency Preparedness Working Group
(East Central Africa)
3
Participants

• Catholic Relief Services
• CARE International
• Concern Universal
• IRC
• MERLIN
• MSF LCN
• Save the Children UK
• Tròcaire
• Oxfam GB
• RedR - Engineers for Disaster Relief
• VSF - Belgium
• World Vision Intl.

• International Office for Migration
• International Federation of Red Cross Red
  Crescent Societies
• UNICEF
• UNHCR
• UNDP
• UN-OCHA
• UN-WFP
• UN-Operation Lifeline Sudan

4
Aims Objectives

• Added value of personal contact and thus better
  knowledge of partner organisations
• Improved understanding of
• Joint preparedness capacity and response
  capability Training needs ICT
• Technical information sharing.
• Opportunities to agree and set standards/specifica
  tions
• During emergencies there should be better
  coordination to complement existing structures
  and avoid reinventing the wheel.

5
Sub Working Groups
Technical staff collaborate in four sub-working
groups

1. Supply-Chain Management
2. Training
3. ICT
4. Emergency Preparedness.

6
1. Supply Chain Management
Achievements

• Agreement to share resources
• Relief supplies, human resources / expertise
• Procurement joint framework agreements (LTAs)
• Agreement on common specs for relief items
• Enhancing compatibility of logistics systems
• e.g. Vetting of suppliers and service providers
• Developing cross-border contacts to facilitate
  deployment of stocks and staff

7
Supply-chain concerns

• Few benchmarks and KPIs for procurement. Limited
  management information
• Low priority poor senior-level understanding
  (inefficiencies and wasted resources)
• Different degrees of procurement centralization
  among organizations.
• Catalogues can there be a standard approach?

8
2. Joint Training

• Objectives
• Collaborative, coordinated approach to promote
  efficient use of funds.
• Information sharing on
• Upcoming training events
• Effective use of training organisations
• Capacity for Sphere trainings
• Joint concept papers/proposals to donors
• (Plan research consultancy to assess training
  needs and capacity).

9
3. ICT

• Objectives
• Develop means to standardise equipment and
  software
• Now sharing information on
• Experiences with commonly used equipment
• New products and suppliers.
• Means to share telecommunication systems
• Pre-positioning of VSAT for emergencies.
• Develop / utilise regional databases and web
  sites.
• Family tracing databases etc. for IDPs/Refugees

10
ICT concerns

• Organisations very set in their ways! A
  reluctance for change (e.g. Software and
  hardware)
• A need to develop industry standards
• Too much talk and not enough action!

11
4. Emergency Preparedness

• Achievements
• Joint contingency planning
• Developing means of using joint assessment teams
• Developing initiatives for information sharing
  and disaster response coordination
• Research consultancy planned to start end
  February 04
• Sharing information on early warning systems .

12
Fleet Forum
13
Global Fleet Forum

• Established by
• UN World Food Programme
• World Vision International
• International Federation of the Red Cross

14
Participants

• APSO
• CARE
• CRS
• Concern
• Fritz Institute
• Global Road Safety Partnership
• GTZ
• ICRC
• IFRC
• Jacana
• MSF Belgium, Holland France
• NCA
• Norwegian Red Cross
• Norwegian Refugee Council

• OSCE
• Oxfam GB
• RedR
• Swedish Rescue Services Agency
• Tearfund
• TPG
• Transaid
• UNDP/IAPSO
• UNDPKO
• UNHCR
• UNICEF
• UNWFP
• WHO
• World Vision Intl.

15
What participants represented

• 30 organisations UN, Intl. NGO.
• Fleet of 45,000 vehicles
• Spend 800 million per year on operating costs
• Procure annually about 6,000 vehicles

16
Topics discussed

• Fleet Management Systems
• Training
• Security /Road safety
• Procurement

17
Issues

• What are the best ways that we could collaborate
  to
• Agree common specs?
• Negotiate collectively with suppliers for low
  prices and fast delivery times?
• Negotiate lease agreements?
• Share transport resources during a crisis?
• Share training capabilities?

18
Way Forward

• Map specs of the key vehicle types - establish
  set of common aid vehicle specifications
• Info on FMS - advice on best systems to use
• Security and road safety - regulations within
  each organisation?
• Map training material and courses - overview of
  who does what, where?
• Establishment of a Forum Web Site and appointment
  of Fleet Management Information Coordinator.

19
Overall.

• What lessons can be learned from private sector
  collaborative approaches?
• How can organisational politics and competition
  be overcome?
• What should be the interface with other aid
  sector consortia?