Introducing the EM IEP

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Introducing the EM IEP
Chris Allison Director East Midlands
Improvement and Efficiency Partnership (EM IEP)
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Background to EM IEP

• Improvement Efficiency Partnerships (IEPs) were
  established by CLG following the publication of
  the National Improvement Efficiency Strategy in
  December 2007
• Sets out a framework for supporting improvement
  efficiency over three years
• IEPs are a partnership of all 46 local
  authorities and 5 fire rescue authorities in
  the region

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The role of the IEPs

• To act as a hub
• linking together the improvement landscape
  between central government and other bodies with
  local authorities.
• Purpose
• Provide funding for improvement efficiency
  projects via 5 Sub Regional Partnerships (SRPs)
• Create opportunities for sharing learning
• Facilitate joint working, collaboration and
  partnerships
• Provide peer support
• Support councils in difficulty

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EM IEP strategy

• VisionPublic services in the East Midlands
  region will rank consistently amongst the best
  in the country
• Focus - supporting authorities
• Capacity helping failing / potentially failing
  authorities or services
• Efficiencydelivering cashable savings
• Service Improvementsparticularly the delivery of
  LAA targets

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Regional governance arrangements

• EM IEP is included within the East Midlands
  Regional Assembly (EMRA) structure

Regional Assembly
EMRA Board
EM IEP Board
EM IEP Officer Steering Group
Sub-Regional Partnerships
EM IEP Support Team
Sub-Regional Programmes
Regional Programme
Leicestershire Rutland
Derbyshire
Lincolnshire
Nottinghamshire
Northamptonshire
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Funding

• CLG approved regional strategy at the end of
  March 08
• This released 5.3m of funding for the region in
  2008/9 with indicative funding 2009-11 of 14.3m
  A total of 19.6m over the three years 2008-11
• Other monies such as circa 260k for climate
  change activities, 212k for adult care services
  and CLG windfall award 1.606m (March 08)
• Sub-regional allocation of 2.9m for each of the
  5 Sub-Regional Partnerships (SRPs) over 3 years

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Contacts in SRPs

• 55 projects are being funded via the SRPs, many
  with IT elements e.g. Derbyshire WAN, several
  shared services
• Derbyshire Mark Whelanmark.whelan_at_derbyshire.go
  v.uk 01629 585 127
• Lincolnshire Mark Cozensmark_cozens_at_n-kesteven.
  gov.uk 01529 308 292
• Nottinghamshire David Mitchelldmitchell_at_rushcli
  ffe.gov.uk 0115 914 8267
• Northamptonshire Peter McLaren pmclaren_at_northam
  ptonshire.gov.uk 01604 237 106
• Leicestershire Rutland Andy Brown
• abrown_at_leics.gov.uk 0116 305 6096

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EM IEP Support Team

• Chris Allison - DirectorChris.Allison_at_nottscc.gov
  .uk Tel [phone]
• Andrew Foster - Assistant DirectorAndrew.Foster_at_n
  ottscc.gov.uk Tel [phone]
• Heather Parker - Strategic Programme Planning
  Support MgrHeather.Parker_at_nottscc.gov.uk Tel
  0115 977 3492
• Helen Richmond - Programme Manager - Care
  ServicesHelen.Richmond_at_nottscc.gov.uk
  Tel [phone]
• Merlin Tinker - Programme Manager - Business
  TransformationMerlin.Tinker_at_nottscc.gov.uk Tel
  07534 266 228
• Anne Gayfer Programme Manager - Climate Change
  and Waste ManagementAnne.Gayfer_at_nottscc.gov.uk T
  el 0115 977 3375
• Melanie Rowe Principal Officer Performance
  ImprovementMelanie.Rowe_at_nottscc.gov.uk Tel
  0115 977 2873
• Sandra Johal Communications and Information
  Officer Sandra.Johal_at_nottscc.gov.uk Tel 0115
  977 4194
• Lois Dale - Administration, Events Secretariat
  ManagerLois.Dale_at_nottscc.gov.uk Tel [phone]
  4921

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How we can help you

• SRP projects contact the programme managers,
  find out what is happening, and get involved with
  the SRP projects
• Training keep an eye out for our subsidised
  workshops and training courses, or contact us if
  there is a course your authority needs as we may
  be able to provide match-funding
• Events look out for our events e.g. Shared
  Services event in April, ICT Showcase series
• Information about all of this is in our monthly
  newsletter and on our website www.eastmidlandsiep.
  gov.uk

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Five ways to beat the crunch
Merlin Tinker Programme Manager East Midlands
Improvement and Efficiency Partnership (EM IEP)
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Steal ideas
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Steal ideas

• There are innovative projects all over the
  region, and the country, varying in scale and
  complexity
• Birmingham City Council saves 3.1 million with
  sustainable printing solution printer
  rationalisation and MFDs
• Chesterfield from switch off campaign to
  virtualisation
• Steal these ideas, and see if they could help
  your authority. Check out www.localgov.tv for
  short video case studies
• But also look at the difficulties experienced by
  others and see if lessons can be learned
• NHS boss attacks e-records system technical
  problems cost extra 10m, had to employ 40 more
  admin staff to cope

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Collaborate
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Collaborate

• Explore the whole spectrum from collaboration to
  full shared services
• Nottinghamshire and Leicestershire - shared
  support services
• Broxtowe, Gedling, Mansfield and Newark
  Sherwood sharing strategic IT and looking at
  sharing IT support services
• Lincolnshire Disaster Recovery procurement
  saved 110k
• Northamptonshire, Cambridgeshire and Slough local
  government shared services
• Effective collaboration can improve services,
  reduce costs and increase robustness, but there
  are challenges
• Shared Services in DoT damning PAC report

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Stay aligned
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Stay aligned

• Work with your service heads to match their
  business priorities
• Stay aligned with transformation programmes where
  technology is often a key enabler, but other
  things are as important
• process improvement
• changes to behaviour and culture
• training
• e.g. Transforming Derby programme,
  Nottinghamshire CC commitment to pay SMEs within
  10 days

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Optimise costs
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Optimise costs

• Consider the advice available
• Gartner has advised IT departments not to simply
  undertake cost-cutting exercises in response to
  the economic crisis, but to instead focus on cost
  optimisation programmes i.e. longer-term
  process improvement to enable business
  restructuring and innovation.
• Look for savings
• Take part in OGCs e-auctions
• Consolidate ICT infrastructure e.g.
  virtualisation
• Re-negotiate vendor contracts
• Cancel marginal projects

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Connect up
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Connect up

• Make use of funding e.g. GC benefits realisation
  fund
• Get involved with SRP projects
• Keep talking to colleagues

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Chris Allison Director0115 977 4921 Merlin
Tinker Programme Manager 07534 266 228 East
Midlands Improvement and Efficiency Partnership
(EM IEP) www.eastmidlandsiep.gov.uk