Office of Research Compliance and Administration

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Office of ResearchCompliance and Administration
Who says you cant teach an old dog new tricks?
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Office of ResearchCompliance and Administration

• Consolidates pre-award and post-award into one
  functional unit for sponsored project management.
• Provides one primary point-of-contact for faculty
  and staff.

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We make it easy

• We give you one stop shopping.
• You know who to call without guesswork!
• You work with one primary POC throughout the
  project life cycle.
• Were streamlining processes.
• We use an ad hoc team approach behind the scenes
  to improve support and do some of the
  communicating for you.

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ORCA Responsibility Areas

• Program administration
• Accounting and accounts receivable
• Reporting analysis
• Financial compliance
• Facilities administrative (indirect cost) rate,
  employee benefit rate, other cost studies and
  fiscal compliance

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Accounting and Accounts Receivable

• Has responsibility and central oversight for
• Accounts receivable and collections cash
  management, invoicing, letters of credit
• Salary and other cost reallocations
• A-133 audit, sponsor audits, and internal audits
• Sponsor financial reporting

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Reporting Analysis

• Has responsibility and central oversight for
• Internal reporting to investigators,
  administrators and management
• Federal time certification (effort) reporting
• Projections, productivity analysis and
  goal-setting
• Data warehousing

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FA Rate, Cost Accounting Standards, and
Financial Compliance

• Has responsibility and central oversight for
• The University FA and employee benefit
  reimbursement rates
• Documenting University cost accounting practices
  in compliance with federal Cost Accounting
  Standards (CAS)
• Maintaining current best practices in fiscal
  regulatory compliance

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Program Administration

• The primary faculty and administrative interface
  for the entire project life cycle, providing a
  single point-of-contact for project management
  and administration from the proposal stage to
  project closeout.

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Program Administrators Facilitate Obtaining
Funding

• Advise faculty and assist in preparing grant
  applications
• Review proposals and submit to sponsors
• Negotiate contracts and other agreements
• Counsel faculty on sponsor regulations and
  restrictions

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Perform a Liaison Function

• Serve as liaison between faculty, academic
  departments and research centers, campus
  administrative units, and funding sources
• Liaison with general counsel, risk management,
  patents licensing and other administrative
  units

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Facilitate Project Management After the Award

• Establish project funds
• Provide support for budgets, expenditures, labor
  distributions, reallocations, cost sharing, and
  certain project deliverables
• Provide information and reports
• Assist with deficit resolution
• Close out project funds

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Provide Central Oversight

• Monitor fiscal and program regulatory compliance
• Monitor to ensure costs are recorded
  appropriately
• Apply consistent methodology to budget
  development and expenditures
• Monitor subcontracts

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Maintain In-House Expertise

• Maintain up-to-date knowledge and expertise in
  federal, state, local and other agency
  regulations and policies to assure fiscal and
  program compliance
• Be current on applicable laws and circulars which
  affect sponsored program activities

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Communicate and Train

• Participate in development and implementation of
  sponsored program policies and procedures
• Develop training sessions for investigators and
  administrators

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• Office of Research
• Compliance and Administration
• 3201 Arch Street, Suite 100
• Philadelphia, Pa 19104
• 215-895-5849 ph
• 215-895-6699 fax