Welsh Pony

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Welsh Pony Cob SocietyCymdeithas y Merlod ar
Cobiau Cymreig
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EGM 2006

• Background
• The Governance Review
• Plan for Progress
• Timetable for implementation

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Background

• Charity Commission (December 2005)
• Governance Review (May / June 2006)
• Report to Council for consideration (July 2006)
• Governance Review published (July 2006)
• Formal response to Charity Commission (September
  2006)

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The Governance Review

• Critical of the current structure
• Highlighted perceptions of unfairness and
  inequality
• Underlined need for formal procedures and
  modernised Memorandum and Articles of Association
• Made strong recommendations on how the Society
  could move forwards
• 2 ½ year plan to make sure that the Society was
  in a stable position for the future

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Plan for progress

• 3 stages
• EGM Resolutions
• Development of structure, policies member
  involvement
• New Memorandum Articles of Association

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STAGE 1EGM Resolutions

• Starting point for the whole process
• If accepted indicate members endorsement of the
  direction proposed by Council
• Agreed by the Charity Commission as an acceptable
  route towards gaining stability and improving our
  governance structure

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STAGE 2Development of the Governance Structure

• Clarify role of Council
• Sub committees and working parties
• Advisory Body
• Annual discussion fora

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Sub Committees Working Parties

• 6 new sub-committees
• Members Services
• Finance Committee
• Education and Welfare
• Communication and Promotion
• Judging and Showing
• Human Resources

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• Members Services
• To ensure the Society provides customer focused
  services in a timely manner
• Finance Committee
• To be responsible to Council for ensuring the
  financial health of the Society and that it uses
  all resources and assets in a prudent and
  effective manner to further the Aims of the
  Society
• Education and Welfare
• To foster and further encourage the acquisition
  of knowledge regarding the management of Welsh
  ponies and cobs and their part breds in
  particular and equines in general through a
  developing programme of instruction and liaison
  with like minded groups.

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• Communication and Promotion
• To publicise the merits and attributes of Welsh
  ponies and cobs and their part-breds by all means
  possible.
• Judging and Showing
• To advise Council on the best way of ensuring
  judges on the Welsh Panel and shows affiliating
  to the Society abide by the applicable rules as
  amended from time to time and to devise a
  continuing programme of appointing new judges and
  ensuring they uphold the integrity and good
  standing of the Society.
• Human Resources
• To develop strategy and policy in all matters
  relating to the recruitment, reward, retention,
  motivation and development of the Societys
  staff, recommending changes as appropriate to
  Council.

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Example Sub Committee structure
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Including members

• Co-option of members with specific expertise on
  to Working Parties
• Advisory body
• Member representation
• No executive powers
• Expert information and comment on matters
  relating to the Welsh Breed
• No more than 40 members
• Open Council Meetings
• Members able to attend
• Formal details to be agreed
• First open meeting scheduled for the 2nd meeting
  after the 2007 AGM

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Proposed WPCS Governance Structure
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Regulations, Policies and Procedures

• Regulatory Codes
• Standing Orders (including open meetings)
• Terms of reference (including co-option
  procedures)
• Codes of Conduct
• Complaints procedures (Members and Council)
• Disciplinary procedures (Members and Council)

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STAGE 3Memorandum Articles of Association

• Modern workable document
• Preserves the objects of the Society
• Retains our values
• Provides a firm foundation for the future

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Implementation timetable
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(No Transcript)
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Committed to Strategic Objectives over the next 3
years

• Improve infrastructure and become a quality
  organisation
• Raise visibility of the Welsh equine breeds
  through effective communication and educational
  support
• Ensure high standards in quality and integrity,
  including the welfare of equines

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EGM 2006 - Summary

• Council have reviewed, discussed and debated the
  recommendations in the report
• The special resolutions are a pragmatic approach
  to difficult issues
• Process and path endorsed by the Charity
  Commission
• Acceptance of the special resolutions will enable
  the Society to move in a positive direction

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Welsh Pony Cob SocietyCymdeithas y Merlod ar
Cobiau Cymreig