Tracking Electronic Resources at the Library of Congress

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Tracking Electronic Resources at the Library of
Congress

• Allene Hayes, Digital Projects Coordinator
• Stan Lerner, Sr. Programmer
• ALA, Orlando, 2004

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ER Processing Background

• In 1996 BEOnline Project began
• Business Economics Online
• Mission serve as model catalyst for developing
  approaches to meet the challenges of identifying,
  selecting and cataloging ER available on the Web.

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BEOnline Team

• 1 reference specialist
• 1 cataloging specialist
• 1 technical specialist
• 2 advisors (management)

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BEOnline Team Developed

• Selection criteria
• Cataloging guidelines
• Workflow
• Website

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From BEOnline to BEOnline

• From project to production line
• incorporate all disciplines languages
• From 1 R.O. 1 cat. to 250 R.Os 300 cats.
• Result
• Emails, voice-mails, snail-mail hand-carried
  requests to catalog flood of ERs

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TrackER Committees

• Allene and Stan, plus support from staff
• Goal IV, Workflow Work Group
• TrackER Testing Team
• Language/Subject Matrix Team
• Recommending/Acquisitions Matrix Team
• Serials/EZB Team
• Implementation Team

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Purpose

• To assist with the distribution and tracking of
  electronic resources.

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Based on ECIP

• Simple to use
• Basically familiar to catalogers
• Eliminates emails, snail mails and voice mails
• Virtually tracks the resource from selection thru
  cataloging to access

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Bottom of submission form
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Work Menu module
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Top of new work screen
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Bottom of new workscreen. Click on title to go
to data view
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Another data view with history info.
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Search Module
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Total in Subject
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Administration Module
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TrackER Reports

• Monthly Statistics
• Annual Statistics
• Individual Cataloger Summary Reports
• Team Stat Reports
• Division Stat Reports coming
• Completed Cataloging Report
• Canceled Submissions Report

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For additional information see

• http//www.loc.gov/staff/catdir/stratplan/goal4wg4
  report.pdf
• http//lcweb.loc.gov/rr/business/beonline/
• http//www.loc.gov/catdir/

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Contacts

• Ahay_at_loc.gov
• Sler_at_loc.gov