PostMeeting Session for the Five New ERCs

1
Post-Meeting Session for the Five New ERCs

• Charlie Zeigler, Special Assistant
• Division of Institution Award Support
• Cost Analysis Audit Resolution
• [phone]
• czeigler_at_nsf.gov

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Cost Analysis Office

• Indirect Cost Rates
• Audit Resolution
• Special Financial Reviews
• ERC annual reporting requirement
• Allowable Costs
• Annual Risk Assessment
• Award Monitoring and Business Assistance Site
  Visits

3
Risk Assessment Model 2007

• NSF has 17B in 35,000 active awards to over
  2400 organizations
• 347 awards high risk
• 2294 awards medium risk
• 33138 awards low risk
• Also input from Program Officers, OIG, and other
  NSF award administrative offices

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Computer Run Objective Factors

• 1) Type of awardee organization academic,
  non-profit, profit, school district, foreign 0
• 2) Dollar amount (less than 100K to greater than
  100M) 15M 6
• 3) Type of award instrument (standard grant, coop
  agreement, center awards) 3
• 4) NSF cognizant or oversight (Audit IDC) 0

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Computer Run

• 5) Cost sharing 5M 5
• 6) Subawards 1.5M 2
• 7) Participant Support 250K 3
• 8) Equipment 600K 3
• 9) New awardee 10 points 0
• 10) Award Processing time Aug Sept 0
• Example 22 points High Risk award

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Subjective (Knowledge factors)

• 1) FCTR reporting late adjustments or
  corrections - Special Payment or DFM
• 2) Final Project and annual technical reporting
• 3) Grant Agreement Officers
• 4) Office of the Inspector General
• 5) Previous audits and reviews
• 6) Program Officer

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Subjective (Go or No Go)

• 1) Previous AMBAP site visit
• 2) Recent NSF OIG Audit
• 3) MREFC and FFRDCs (TBSR)
• 4) Award due to expire soon
• 5) OIG current audit plan
• 6) Few funds remaining unexpended

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Other Considerations

• 1) Balance Awardee Organization type
• 2) Balance NSF Directorate Division
• 3) Major new initiatives
• 4) Project visibility
• 5) Organizations formed in response to
  initiatives (International)

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(No Transcript)
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Award Monitoring Business Assistance Program
(AMBAP)

• Site Visit selection (risk assessment)
• NSF award documentation review
• NSF review other sources (A-133)
• Consultation w/ Program Officers
• Site Visit Planning
• Conduct Site Visit (Entrance Exit Conference
  with specific review steps conducted w/ awardee
  representatives

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Core review Modules

• General Management - Structure, safeguards,
  internal controls
• Accounting System - project cost system, written
  procedures, allowable cost
• FCTR reconciliation - project cost recorded
  draw downs from NSF

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Targeted Review Modules

• Time Effort Reports actual effort after the
  fact not based on budgets
• Fringe Benefits (policy, consistency,
  reasonableness of plan)
• Travel 1st class, foreign aircarrier,
  documentation
• Consultants selection process, COI, payment,
  SOW, determination rate of pay

13
Targeted Review Modules

• Cost Sharing TC, documentation, valuation,
  allocable to NSF sponsored project
• Participant Support Costs NSF PO written
  approval, documentation, separate accounting
• Indirect Costs calculation, equitable base,
  allowable pool items, corrrect application

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Targeted Review Modules

• Procurement policies, competition, source
  selection, documentation gt 25K
• Subrecipient Monitoring preaward review,
  technical financial monitoring, A-133, invoice
  reviews, site visits
• Property Equipment exclude Federally funded
  IDC, inventory items, actual location property
  touch

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Targeted Review Module

• Annual Final Project Report submission,
  system to track notify PI
• Program Income disclosed, reported, expended,
  additive
• Award Terms Conditions special award letter
  language special reports or other requirements

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Post Site Visit

• Formal written site visit report internal to
  NSF
• Formal written letter to awardee organization
• Potential Follow-up on findings, corrective
  action, questioned costs, compliance