Service and Relocation Capabilities

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Service and Relocation Capabilities
furniture equipment management
technology management
records management
employee customer management
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A Relocation Dilemma

productivity
cost efficiency

• Time and again office managers and/or
  administrators are made responsible of
  coordinating a
• corporate relocation, though capable, they
  have limited experience of the volume of tasks
  that need
• attention.

• Most managers are not prepared for what lies
  ahead of a corporate relocation.

• If not properly managed, any size company move
  - in-house or to a new site can become a
  financial
• disaster!

what are some of these tasks that must be
successfully addressed in order to avoid a
disaster?
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Over 200 Tasks. Are You Ready?

• Creating an internal relocation team
• assign a company move director
• select team member to handle specific areas
• telephone system
• computer network system
• copier other office equipment
• communication cabling
• electric security
• furniture (systems furniture case goods)
• warehousing
• mail room equipment
• printing services
• employee communications
• customer communications
• vendor/supplier communications
• records archiving
• construction coordinator
• color fabric selection

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Graceful Concepts Images Inc. A Specialty
Interiors Company
Over 200 Tasks Are You Ready?

• Preparing for the move
• assign a move coordinator for each department
• create a inventory of items to be move
• determine the number and type of boxes/crates to
  distribute to employees
• order boxes/crates
• schedule computer system downtime
• contract computer de-installation/re-installation
  company (if applicable)
• contract off-site data back-up vendor (if
  applicable)

• Developing floor plan
• place all furniture in offices and rooms (case
  goods)
• design systems furniture layout
• place all mailing and copying equipment
• place all filing and storage cabinets in
  filing/storage rooms
• design and place computer room
• determine placement of UPS system
• place all server racks or cabinets
• place wiring racks
• place HVAC equipment
• place any workstations on desks
• design and place furniture in conference room
  (s)
• design and place specialized furniture in
  reception area

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Decisions Facing Coordinator

• Hundreds of decisions are facing the average
  relocation coordinator.
• Many of these decisions can be potential
  hazards simply not see until youre face to face
  with them.

security systems
telephone systems
architects
computer systems/networks
general contractors
cabling installers
project managers
furniture systems
interior designers
moving company
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Why use ?
GCI
Major Industry Focus
Because this is what we do

• we provide a turnkey solution for your office
  (s) moves.

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Major Focus Areas
furniture equipment management
technology management
records management
employee customer management
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has profiled and selected as part of their group
three or four of the top rated vendors from the
Chicago-Metro area in each major category to be
apart of their approved vendor listing.
GCI

• Each vendor has an agreement on file to provide
  the most competitive rates and all are responsive
  
• and responsible vendors.

• The company profile guarantees that each vendor
  has been in business nearly a decade with
• several fortune 1000 companies as part of
  their customer base. (references provided upon
• selection)

• Each vendor is licensed to do business in the
  state, has union personnel (if applicable), has
  the
• proper insurance(s), permits, and limits of
  liabilities. (certificates provide when selected)

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• In each category of expertise there is one
  minority owned business or one women owned
• business.

• All of our vendors have met and in many cases
  exceeded the criteria expected for our quality
• approved status.

• All vendors have in-house quality control
  programs in writing and enforced w/statistical
• performance data available.

Vendor C
Vendor B
Vendor D
Vendor A
Vendor Application Agreement
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Resource Efficiency and Cost Effectiveness
Relocation Lead Time
Three Months
Six Months
Primary Personnel
7,875.00
3,938.00
Relocation Coordinator 45 Salary 35k
Key Coordinator 25 Salary 28k
1,750.00
3,500.00
Secondary Personnel
Human Resources 15 Salary 42k
3,150.00
1,575.00
Information Technology 15 Salary 52k
3,900.00
1,950.00
Records Manager 15 Salary 37k
2,775.00
1,387.00
10,600.00
21,200.00
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Vendor Selection Overruns
Experience has shown that when the responsibility
for relocating of an office move is assigned to
in-house personnel with very limited or no
knowledge with vendor products or services, the
customer may pay 12 - 20 more than one who
knows the industry, and its products, and
services.
What does that mean in terms of dollars?
12 20
Records Management Technology Management Employe
e Customer Preparation Moving
15k 45k 15k 35k
3,000.00 9,000.00 3,000.00 7,000.00 22,000
.00
1,800.00 5,400.00 1,800.00 4,200.00 13,200
.00
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Resource Efficiency and Cost Effectiveness
Three Months
Six Months
Cost In-house Personnel
A wise uses of your personnel?
10,600.00
21,200.00
Cost Over-runs 12 20
NO!
A wise uses of company finances to purchase good
and services?
13,200.00
22,000.00
X
X
23,800.00
43,200.00
NO!
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Graceful Concepts Images Inc. A Specialty
Interiors Company
Services scope.
RELOCATION SERVICES Graceful Concepts and Images
is a is a corporate relocation management liaison
comprised of experienced professionals in the
fields of furniture and equipment management,
records management, technology or voice and data
management, as well as employee and customer
preparation for business moves. We provide a
broad range of customized services aimed at
eliminating the workload and hassle that come
from coordinating any size relocation project.
Through our in-house resources and the
partnerships we've developed from coast-to-coast,
our mission is to provide - quality
solutions. Client 1) Improve communication
through documentation of critical activities,
schedules and decisions 2) Ensure timely
decisions are made by client (minimize risk of
client delays)
Relocation 1) Develop moving vendor RFP
prepared for competitive bid 2) Evaluate move
vendor bids 3) Schedule mover
activities Inventory 1) Identify all
existing furniture/equipment to be moved 2)
Ensure furniture equipment will fit into new
space (design department) 3) Schedule all vendors
required to move furniture/equipment
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Business Flow Diagram.
Business Processes
People dont sit in one place all day longthey
work in conference rooms, team areas, resource
rooms, media centers, open work spaces, private
offices as well as cafeterias
Results
Technology
People Organization
Workplace
What does this mean for the success of the
company?
With new planning rules that address new work
styles and work issues the workplace will
contribute to business success!
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Services scope.
RANGE OF SERVICES Graceful Concepts and Images
Inc., offers the expertise of a full service
interior design staff able to manage the
entire office environment planning process by
offering the following services Programming
Preliminary Project Information Gathering to
ensure that the facility and its workers are
supported by their environment through
furnishings, technology and architecture. Space
Planning After reviewing the project's
requirements and programming, a space plan is
developed that meets all OSHA and ADA
compliances. Furniture Selection and
Specification Matching the right product to
meet the client's business needs whether it's
Steelcase or another manufacturer. Interior
Finish Selections Including carpet, paint, wall
covering, millwork, lighting, artwork and
accessories. Project Cost Analysis Identify all
the furniture costs associated with new interior
space projects. We will assist with your needs
for budgeting. Leasing We will work with
Steelcase Financial to provide the best financing
solution to help you achieve your business
objectives.
Furniture Warehousing Our warehousing
capability allows us to safely store your
furniture products for short and extended periods
of time. Asset Management Manage capital
assets with our on-line asset management system
ensuring the client access to their inventory
immediately. Furniture Refurbishing/Repair
Refurbish or repair office furniture as needed to
help keep your furniture investments looking like
new.
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Product lines.
RANGE OF PRODUCTS Graceful Concepts and Images
Inc., represents the major manufacturers of
quality office furniture including Steelcase, the
most respected name in the business. We
offer Open Plan Systems Systems furniture
solutions that allow efficient use of your real
estate, meet your desired levels of individual
privacy or group collaboration, and support
worker requirements for health and
safety. Seating The right mix of task-intensive
and general seating options to ergonomically
support your workers in the various tasks they
perform. Wood Furniture Beautiful wood
furniture lines give you a warm,distinctive style
suitable for offices or conference rooms. Filing
and Storage Systems A wide variety of filing
and storage components available to help you
efficiently manage information and equipment,
maximizing use of your total interior space.
Computer Support Furniture Adjustable
work-surfaces and cable management solutions to
help you integrate technology into your
workplace, providing computer operators
with comfortable support for healthy
performance. Re-manufactured Furniture Quality
refurbished furniture to meet both your
performance and financial needs. Ergonomic Work
Tools Personal lighting, adjustable keyboard
shelves, monitor lifts, footrests and other
personal work accessories to meet the individual
needs of your workforce. Accessories Lighting,
carpet, wall-coverings, window treatments and
artwork to complement your furnishings, giving
you a complete and coordinated interior.
STEELCASE DESIGN PARTNERS Steelcase Steelcase
Wood - www.steelcase.com Brayton International
www.brayton.com Vecta www.vecta.com Metro
Furniture - www.metrofurniture.com
Turnstone - www.turnstonefurniture.com DesignTex D
etails
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Your Best Decision
Just a few of the benefits of using
GCI

• Develop meet budget allocations
• Eliminate costly overruns
• Avoid costly delays with timelines
• Avoid over stating of goods services by
  vendors
• Avoid loss of project control
• Minimize costly business interruptions
• Assist with any post-move discrepancies

Allow you to do what you do best operate your
business!
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We look forward to serving you soon
25208 OHare Court Monee, Illinois 60440 Tel
312.281.8223 Fax [phone]
WWW.GCICORP.INFO