Club Leadership Orientation

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Club Leadership Orientation Planning Conference
Kiwanis
International
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Welcome!
Presidents-Elect,Secretaries!This is YourClub
Leadership Planning Conference!
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Please Stand
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Kiwanis
International
Lets Take a Moment toReflect
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(No Transcript)
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Your Hosts Today
Your Facilitator Howard Kline
Our Team Leader Lt. Governor (Name)
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Introductions

• Your Name
• Your Club (andWhere)
• Top Reason You Joined
• One Thing You Want to Learn More
  About Today!

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Our Agenda

• Welcome Introductions
• Todays Objectives
• Our Mission, Vision Defining Statement
• Club Leadership Challenges
• Overview of Leadership Guide
• District Goals
• Your Lt. Governors Divisions
• Reports, Forms, Money, Admin Stuff
• Maximizing Kiwanis Service
• Club Improvement
• Growth

Dont Forget Lunch!
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CLO Objectives Our Roles
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Our Purpose Motto
Purpose To improve lives through fellowship in
service worldwide.
Our Motto Serving the Children of the World
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Our Defining Statement
Kiwanis
International
Kiwanis is a global organization of volunteers
dedicated to changing the world one child and one
community at a time.
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Kiwanis
International
Our Structure is to Support the Club!
Your Division
Our Organization
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What is Your Idea ofKiwanis Club Leadership?
Lets Use Our Guide to Demystify The Roles!
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The Leadership Guide

• An amazing resource
• Your tool for a successful year
• Two guides to each clubPresident
  SecretaryPlus Lt. Governor
• Step-By-Step Guide
• Who, What, When, How
• Analysis, Assessment, Planning
• Reporting

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The Leadership Guide

• Note the Index
• PositionDescription
• To Do lists for each position
• Committee Appointments
• Club Meetings
• Induction script
• Budgeting Reports/Forms
• Download Electronic Version KI Website

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Leadership Responsibilities

• Everyone on the same page
• We all sing the same song
• Work together
• Keep our club running smooth

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LeadershipWorkshop Session One

• Form GroupsSecretaries Presidents
• Use the Guide!
• Near Term Planning
• Identify Most Important Responsibilities
• You have 15 Minutes!

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Lets Recap Our Roles

• Pick and Organize Your Team!
• Key Job of the President is to Motivate the
  TEAM!
• Key Job for the Secretary is to Help the
  President do their JOB!

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Recap Club Presidents Role

• Goal setting
• Finding Analyzing Needs Improvements
• Running a Board Meetings
• Division assistance
• Knowing Resources
• Member Experience

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Recap Club Secretarys Role

• Keep It Running Smoothly!
• Communicate, Communicate, Communicate
• Keep records up to date
• Read District and KI info repeat to club
  members
• Know Resources Members Needs!

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Know Yourself Board, Your Members

• 75 percent process things differently than you
  do.
• Some need or want detail.
• Some will be irritated with detail.
• Some want to participate verbally.
• Some want to watch/listen.

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Team building Personality Styles

• Personality 1
• Powerful
• Results-oriented
• Controlling
• Aggressive
• Personality 4
• Analytical
• Thinker
• Perfectionist
• Moody

• Personality 2
• Fun
• Extroverted
• Popular
• Talker
• Personality 3
• Peaceful
• Dependable
• Friendly
• Loyal

 
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LeadershipWorkshop Session Two

• Form groups
• Mix Divisions Positions
• Use the Guide Experience
• Club Issues Challenges
• You have 15 Minutes!

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What Inhibits A Clubs Potential?

• Poorly run meetings
• Conduct during meetings
• Lack of vision, purpose, organization
• Committee-less!
• Projects lacking or not relevant

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Club MeetingsAre Yours Well-Run?

• Organized agenda
• Efficientstick to agenda
• Informative community interest programs
• KiwanisEducation Minutes
• Friendly, Positive, Fun!
• Make members glad they attended!

Kiwanis Moments, Too
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Club CommitteesAre Yours Getting It Done?

• Why Important?
• How Many?
• Which Ones Why?
• Criteria For Chairpersons?
• Appoint Or Ask Select?
• Are Some More Important? Than Others?

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Club ProjectsLets Share Some Ideas!
Kiwanis International 2003
CLUB LEADERSHIP ORIENTATION
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YCPOIn Your Project Toolbox?
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Kiwanis FamilyService Leadership Programs
Service-In-A Box
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Key Leader
To inspire young people to achieve their personal
best through service leadership.
www.key-leader.org
Key Leader Conference
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Kiwanis FamilyService Leadership Programs
Join in the Service Leadership Rally Friday of
District Convention Spartanburg
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The Vision
18,000 Kiwanians Serving the Children Of The
Carolinas In 2015!
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The District Goal
Grow Kiwanis Service In The Carolinas
One Can Make a Difference
Lets Build the District Together!
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Our Objectives

• Take Clubs From Good To Great
• Enrich Members Experience
• Retain Members
• Recruit New Members
• Build Grow New Clubs

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ResourcesNo Need to Stand on Your Head!

• Lieutenant Governor
• District Office/Secretary
• Divisional Council
• Leadership Guide Officer Packet
• Membership Development Manual
• Websites
• www.carolinakiwanis.org
• Kiwanis International
• www.kiwanis.org

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Lieutenant Governor Division Council Meeting

• Role of the lieutenant governor
• Help you Assess, Plan, Grow
• Expectations
• Achieving District Goals
• Division PlanningService, Growth
• Club Improvement Plan Recruiting
• Division ResourcesChairpersons
• Division Service Leadership

30-45 Minutes
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Communication

• Communicate!
• Communicate!
• Communicate!

Meetings!
E-mail!
Newsletters
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Public Relations
One can make a difference.

• Submit stories, not just news
• Use newest Public Service Announcements
• Community Boards
• Kiwanis meets here
• Brochures
• Web site
• Television (Public access, PBS, etc.)
• Radio
• KI Graphics Manual

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Admin StuffReports, Forms, Money
What paperwork Records do we need to keep
things running?
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Tool for SuccessReports Forms

• Presidents Secretaries team up
• Refer to Reports Required Document
• What reports are required by Kiwanis Intl?
• When are they due?
• Lt, Governor assist with District Reports
• When? What? How submitted?
• Then, lets see how we did

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Tool for SuccessReports Forms

• Kiwanis International Reports?
• Rosters/Billing
• Annual Report of Club Election June 1
• Member Information form
• Add new members right away!
• Delegate informationConvention registration30
  days before convention.

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Reports FormsAnnouncing On-Line Reporting
Club Management Portal
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Monthly Report
Submit at www.kiwanisportal.com
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Annual Report of Club Elections

• Enter data at www.kiwanisportal.com
• Emails data to member services at KI and district
  office.
• Inserts new data into next years online directory

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Update Club and Officer Information on Website

• Keep your information up to date in the on-line
  directory
• Keep Officer information up to date

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Member Information Forms
www.carolinakiwanis.org
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Tool for SuccessKiwanis ONE Online
KiwanisONE Online Reporting System
An Introduction
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What is KiwanisONE Program?

• Online resource for Kiwanis clubs created by
  Club Resource, LLC and supported by Kiwanis
  International
• Components of KiwanisONE
• Online club reporting (no cost to clubs)
• Monthly Report
• Club Election
• Other reports available in 2007
• Club management system (fee based)

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Online Monthly Reports

• Monthly report submitted by clubs through web
• Once submitted it is instantly accessible by
  the district and Lt. Governor
• In 07-08 administrative year will provide tools
  to analyze club via monthly report data
• Maintains archive of past reports for quick
  access

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Online Monthly Reports Continued

• Incorporates Annual Club Report and
  Distinguished Club criteria
• If all reports filled out from 10/07 9/08 you
  will be exempt from ACR in October 2008
• In 07-08 administrative year there will be
  monthly updates on Distinguished Club criteria

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Club Management portalOn-Line Reporting
Club Management Portal Kiwanis
One Workshops! Spartanburg District Convention!
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Tool for Success Treasurer

• Administrative Account
• (Income from dues, meals, new member fees)
• Service (or Projects) Account
• (Public fund-raising projects or contributions
  cant pay administrative expenses of the club)
• Leadership Guide p. 53-57
• Club Bylaws, Article VI, Section 9
• Club Accounts
• Annual Audit (Article XIX, Section 2)
• 990 Tax Form

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Kiwanis International Dues

• December 31 due date if club anniversary date is
  September through December.
• March 31 due date if club anniversary date is
  January through April.
• May 31 due date if club anniversary date is
  May through August.
• All dues must be paid before the International
  convention.

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Membership Growth18,000 Carolinas Kiwanians in
2015!
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The Need

• In North America, for every 1,000 people there
  are 19 children under the age of 6 living in
  poverty.

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The Opportunity

• In North America, for every 1,000 people there is
  1 Kiwanian.

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What We Offer Fellowship Service Leadership
For Every Phase of LifeWorldwide
Serving the Children of the World
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What We Offer Fellowship Service Leadership
For Every Phase of LifeWorldwide
Serving the Children of the World
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Members! The Member Experience!
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Membership GrowthWorkshop Session Three

• Divide Into Equal Number of Teams
• Member Growth
• Member Retention
• 15 Minutes!

If We Are to Serve
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Debrief ReflectionGrowth Sources

• New Club Building
• Recruitment
• Retention

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SoWhat Makes a Great Kiwanis Member Experience??
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What Excites You?

• Expectations of a Great club
• Commitment to Quality
• That Excites Members to
• Give Time, Effort, etc.
• Keeps em Coming Back
• Spurs Growth!

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Club Assessment

• Honest Look At Club Strengths, Weaknesses
• Get Members Input
• Worksheets In Leadership Guide
• Openly Discuss All Club Operations
• Changes?...Risks?...Great Rewards!!

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Club Improvement Plan

• Lists Issues Actions
• By Assessment Categories
• Include Improvementsin
• Member Centric Areas

Look at This as Clubs Strategic
Plan Implement Over a Year or MoreNot All at
Once
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Who's Responsible for the Plan?!

• Membership Committee
• Specific Actions for Retention
• Leaders Board for Improving Club
• Set Goals and Dates
• Follow Up
• Member-Input Focus
• Follow-up Some More!

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Growth New-Club Building

• Expands reach of Kiwanis to more communities
• An efficient method to add members/increase
  service
• Re-energizes sponsoring clubs
• Enhances visibility of Kiwanis in division
• Meets needs that existing clubs may not met

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Why Dont Members Sponsor New Members?

• Fear
• Concerns about club
• Dont know anybody
• Not sure what to say
• Difficulty explaining what club is does
• Focus on what club isnt rather than what it is

Supporting Resource?
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Kiwanis
International
Serving the Children of the World
Together Achieving Growth Carolinas District
Kiwanis TAG Team
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CommunicationsNetworking Info Sources
Carolina Kiwanian Website www.carolinakiwanis.or
g Carolinas District Email List CDNews,
Presidents List, Secretaries List Growth
Summits Governors Regional Other
Visits Midyear Conference District Convention
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Carolinas DistrictWeekly Email Communication

• District Website
• Press the Email Button
• Fill Out the Form
• Reply to Confirmation Email
• Keep in touch with your district activities

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Carolinas District WebsiteNews, Info, tools
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Carolinas District Website
Paperless! Vital Club Info Download
Forms Painlessly!
Members OnlySecretary Presidents Tools
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MotivationA Key to Success

• Share the Dream
• Communicate the Vision
• Establish and Communicate Goals
• Share Information
• Provide Feedback
• Provide Positive Reinforcement

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Achievement CriteriaDistinguish Yourself Club
Be a Winner4 The Kids!
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Kiwanis International Foundation

• Charitable fund-raising entity of Kiwanis
  International
• Funds grants for activities and programs.
• Encourage club to support Annual Club Gift
  Campaign
• Worldwide assistance
• 911 Victims Childrens Fund
• Tsunami relief
• Hurricanes in Gulf coast
• Typhoons in the Philippines
• Earthquakes in El Salvador and Taiwan
• Eradicate Iodine Deficiency Disorder (IDD)

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Carolinas DistrictKiwanis Foundation

• Support District Leadership Service
• Scholarships Key Club Circle K
• Young Children Priority One
• New club Children Youth projects
• Youth project innovation within clubs, divisions,
  regions, or District

CDFK 1200 Founders CircleBuilt Our Endowment!
Ask a CDFK Advocate to Visit Your Club!
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Lets Do a Quick Review
The Main Things!
The Parking Lot
Your Top Things to Learn
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Whats Next?

• Committees Meetings
• Community Analysis
• Club AssessmentImprovement Plan
• Club Budget
• Presidents Orientation of Appointees
• Club Goals, Action PlanVision
• Board Meetings Scheduled
• Club Calendar To Do Lists

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Tools for Your Success

• The Leadership Guide
• Membership Development Guide
• Growth Tools
• Tag Team
• Six Pack
• Kiwanis International Resources

• District Resources
• Lt. Governor
• Division Council
• Secretarial Tools
• Reports and Stuff
• Websites
• District Office (Leah)

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Club MeetingsPlan for Success

• OrganizedHave an Agenda
• EfficientStick To the Agenda
• InformativeCommunity Interest Program
• Kiwanis Education
• Minutes (Board Meetings)
• Friendly, Positive, Fun!

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Club MeetingsThree Goals

• Successful Club Meeting MUST
• Start on time End on time!!!!
• Everyone has FUN
• Members see value in knowledge they gain!
• What makes YOUR Meetings Fun?

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Our Defining Statement
Kiwanis
International
Kiwanis is a global organization of volunteers
dedicated to changing the world one child and one
community at a time.
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Kiwanis
International
Congratulations Thanks Completing Club
Leadership Orientation
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End of Slide Show