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Project Management

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Common Resources for FLAMINGOS 2 & CanariCam. Kevin Hanna (EE) assigned on both projects ... Dedicated FLAMINGOS 2 web site. Monthly reports sent to Gemini ... – PowerPoint PPT presentation

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Title: Project Management


1
Project Management
FLAMINGOS 2 Critical Design Review 20-21 August
2003
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Outline
  • University of Florida
  • Infrared Astrophysics Group
  • Department Projects
  • Project Management
  • Project Overview

FLAMINGOS 2 Critical Design Review 20-21 August
2003
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University of Florida 1853 - 2003
  • 46,515 Students (2000-2001)
  • 12,932 PhD Students (2002)
  • 4000 Faculty (2000- 2001)
  • 1,857,290,802 Budget (2000-2001)
  • 437M Research Grants and Contracts
  • 39.2M in NSF Awards

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2003
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UF Astronomy Department Statistics
  • 23 Academic Staff
  • 15 General Staff
  • 7 PhD Students
  • 26 Grad. Students

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Infrared Astrophysics Group
Pending New Hires
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2003
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Lab Facilities
  • Complete Instrumentation group moved to 4th floor
  • 4000 sq. ft. lab space 2000 sq.ft. office
    space
  • New Electronics and Integration Labs
  • 200 K committed by UF for lab renovations and
    equipment
  • All engineers have their own offices
  • Improved computer infrastructure
  • Video-link capability for offsite engineering
    support

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Shop Facilities
  • Partner with Physics for use of state-of-art
    machine shop located in Physics building
  • Except for very large components, shop has
    equipment/capability to machine/weld
  • all components required
  • Total 4 Physics Machinists and 2 Astronomy
    Machinists
  • Machinists shared between departments depending
    on work load/expertise
  • Astronomy classification upgraded to Senior
    Machinist positions
  • Both machinists recent hires and highly skilled
  • One experienced CNC operator
  • Purchased software to convert drawings to CNC
    machine code
  • Majority of CanariCam components machined on CNC
    mill
  • 500 CanariCam parts machined in lt8 months by our
    machinist

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On-Campus Integration/Test Facilities
  • New laboratory dedicated to instrument
    integration
  • Test dewar purchased
  • Test motor/temperature crate
  • Access to all testing facilities on campus

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Commercial Contractors Involved in Programs
  • Meyer Tool fabricated T-ReCS CanariCam dewars
    shielding
  • Second source in Atlanta reviewed, performed test
    dewar machining
  • Large custom gears machined by Chicago Gear
  • Optics design work Epps TELIC
  • Janos/TELIC for optics fabrication
  • Quartus Engineering Optical/Mechanical flexure
    analysis

Additional Augmentation through Vendors
Contractors
  • Software
  • Electronics board fabrication, cable fabrication,
    etc.

Contractor help provides additional in-depth
support, where needed
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Department Projects
  • Integrated Program Schedules
  • Resource loading across both projects
  • Common Resources between projects

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Integrated Program Schedules
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Resource loading across both projects
Total FTE 7.4
Total FTE 11.4
Pending new hire
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Common Resources for FLAMINGOS 2 CanariCam
  • Kevin Hanna (EE) assigned on both projects
  • -Electronics for OSCIR, FLAMINGOS, T-ReCS,
    CanariCam
  • and FLAMINGOS-2 are copies of each other.
  • -Kevin needed for integration of CanariCam
  • Pending new instrument scientist will be assigned
    to both projects
  • Dan Cawlfield, Electronics Technician

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Project Management
  • Project Management Principles
  • Communications
  • Cost Management
  • Accounting System
  • Quality Assurance

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2003
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Project Management Principles
  • PI, PM and PS leading the project
  • Estimation by comparison and extrapolation of
    past results
  • Resourced with experienced instrument builders
  • Scheduling using realistic staff availability
  • Quality Management Principle
  • Reporting
  • Quality Assurance

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Communications
  • Weekly Meeting
  • Established Agenda
  • Dedicated FLAMINGOS 2 web site
  • Monthly reports sent to Gemini
  • Quarterly on-site reviews with Gemini Personnel
  • Daily contact with all team members

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Cost Management
  • Team accounting can more closely track and manage
    expenditures
  • Review budget and expenditures at weekly meeting
  • Planned expenditure list maintained
  • WBS will track estimated verses actual
    expenditures
  • Appropriate use of contingency fund
  • Grants Specialist maintains official budget,
    using data from UF
  • mainframe computer.
  • Grants Specialist issues budget report each
    month.
  • Monthly budget report sent to Gemini each month.

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Accounting System
  • Finance and Accounting Division of University of
    Florida will do official
  • accounting
  • Department Grants Specialist maintains official
    budget at department level
  • Project Manager will do local team accounting
  • Purchasing methods and procedures
  • 1) State of Florida purchasing card or
    purchase order
  • 2)Invoices received by Astronomy Department
    purchasing agent
  • a) Approves purchase and account, if
    questions contacts PM
  • b) Forwards to UF Finance and
    Accounting for payment
  • c) PM reviews all charges and invoices
    for proper account.

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Quality Assurance
  • 3-D AutoCAD drawings to check interferences and
    optical layout
  • Detailed inspection of components
  • Visit vendors
  • Record keeping
  • Require vendor certification of parts if
    necessary
  • Perform a FMEA (Failure Mode and Effects
    Analysis) on key elements
  • Outside consultant verify quality, if necessary

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FLAMINGOS 2
  • Personnel
  • Milestones
  • WBS
  • Fast Tracking
  • Schedules
  • WFS

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FLAMINGOS 2 CORE PERSONNEL
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Additional Personnel
Upon completion of CanariCam the
following Personnel will be assigned to Flamingos
2 project Jim French Mechanical
Engineer Chris Packham Instrument
Scientist Frank Varosi Software
Engineer Francisco Reyes Associate
Scientist .5FTE
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Milestones
  • All 3D design complete
  • CDR Review
  • MOS Dewar PO complete
  • Camera Dewar PO complete
  • WFS PO complete
  • Optics PO complete
  • Agent Modification complete
  • Fab detail drawings complete
  • Cable fab complete
  • Engineering Console complete
  • ICS Rack complete
  • Dewar Fabrication complete
  • Tune Electronics to Array complete
  • MOS Mechanism test complete
  • Camera Mechanism test complete
  • Instrument Sequencer complete
  • Focus Mechanism test complete
  • Optics Received
  • Camera Dewar complete
  • Camera Tube test complete
  • MOS Dewar complete
  • Collimator Tube test complete
  • Test Plans complete
  • Dewar Integration complete
  • SW/Electronics testing complete
  • CAPFAST complete
  • Cold Cycle 1/rework complete
  • WFS received
  • Integrate into Flamingos 2 complete
  • Science Array installed
  • DHS Complete
  • Pre-Ship AT complete
  • Shipment to Chile complete
  • As-Built drawings complete
  • Installation on telescope complete

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WBS
  • Contains summary rollups of costs of each work
    element
  • Main tool for tracking costs and assessing cost
    performance

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WBS
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2003
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Fast Tracking
  • Detector has been purchased
  • Large window optic is complete
  • Blank plus backup for large lens has been
    purchased
  • Purchase order for VME Electronics has been
    issued
  • Test Dewar available for mechanism testing
  • Test motor driver/temperature crate available for
    software testing

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Project Schedule
  • NOAO provided Neil Gaughan and Dan Eklund to
    assist
  • in creating project plan and schedule
  • Detail schedule on wall
  • Project plan on wall
  • Key milestones

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Overview Schedule
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Critical Path
  • Mechanism testing
  • VME electronics
  • WFS delivery
  • WFS integration
  • Acceptance test

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Projected labor and capital cost
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Key resources are available for this project
  • Facilities are available for this project
  • Shop
  • 2 Qualified Machinist
  • Lab space
  • Test dewar
  • Equipment
  • PS, ME, SE upon completion of CanariCam will be
    brought
  • over to work on project.
  • PS will be responsible for testing
  • PI and PS form systems engineering team to
    monitor
  • all technical activities

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Strategy Based on New Design with Proven
Concepts
  • Heritage of Flamingos 1
  • No new development
  • Design for ease of fabrication/assembly/test
  • Fabrication strategy
  • In-house fabrication with department
    machinist
  • using conventional machining
  • Outsourcing of large components to proven
    vendors

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WFS
TBD
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Detail Schedule
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