Synopsis Discussion Procurement Information

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Synopsis Discussion / Procurement Information

• Jim GipsProjects Procurement Office / JSC

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Agenda

• Procurement Schedule
• Responses to Verbal Questions
• RFI Topics for Comment
• One-on-One Communications with Industry
• Acceptable Topics
• Unacceptable Topics
• Location for Discussions

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Procurement Schedule

• The Government intends to issue a Draft RFP
  coincident with the Constellation EVA SRR (1st
  quarter of CY07)
• After the Draft RFP is released, a Pre-Proposal
  Conference will be held which will provide
  industry an opportunity to ask questions specific
  to the Draft RFP
• Following the release of the Draft RFP, Industry
  will have an opportunity to submit anonymous
  questions in writing so that the Government may
  officially respond
• The Government intends to issue a Final RFP
  coincident with the Constellation Space Suit
  System SRR (2nd quarter of CY07)
• Contract Award could be as early as December 2007
  
• A more detailed procurement schedule will be
  posted to the procurement website as soon as it
  is available
• Schedule updates will be posted as they become
• available

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Responses to Verbal Questions

• Verbal questions will be answered during Industry
  Day. Responses to verbal questions will not be
  considered official. The Government expects that
  verbal questions received from Industry will be
  followed up in writing. Questions submitted in
  writing will be answered and posted to the
  procurement website. Answers to written
  questions posted on the website will be official
  responses. If a difference exists between verbal
  and written responses to questions, the written
  responses shall govern.

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Topics for Comment

• We are soliciting Industrys ideas to help
  develop a contract strategy that will promote
  competition and provide right incentives for the
  contractor to meet stated objectives
• The pre-solicitation synopsis requested comments
  from Industry on the following topics
• 1) Responders technical capability to design,
  develop, certify, produce, and sustain a space
  suit system to provide the multiple capabilities
  needed to support the Constellation Program.
• 2) The technical feasibility and challenges in
  meeting the objectives for the space suit system.
  
• 3) The recommended approach to developing and
  initially delivering at minimum the LEA and
  zero-gravity EVA and lunar sortie EVA
  capabilities.

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Topics for Comment (contd)

• 4) Comments and recommendations on the strategy
  to maintain system commonality including thoughts
  on elements of the system which might be common
  between the capabilities and comments on a
  strategy for certification of an evolving system.
  
• 5) Comments on approach to maturing and infusing
  technologies needed to meet program objectives.
• 6) Suggestions on the optimal contract structure,
  including fee structure and optimal period of
  performance.
• 7) Suggestions on how the capabilities resident
  in the Government would be utilized.
• 8) Suggestions on how to implement the
• Government owned drawings and processes
• plan.

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Topics for Comment (contd)

• 9) Suggest a schedule that would provide the
  required suit capabilities to meet the planned
  ISS missions and lunar sortie missions, including
  interim milestone dates (i.e. CDR, certification,
  unit delivery, etc.). Include discussion of the
  feasibility and risk assessment of accelerating
  the schedule to meet the Government goal dates
  (including comments on how early a lunar sortie
  capability meeting the program objective could be
  delivered),
• 10) Contractor owned physical assets and
  facilities that could be used to meet the
  objectives.
• 11) Comments regarding geographical location of
  Contractor products and services, and how you
  would interface with the project office and user
  located at JSC Houston, Texas during sustaining
  and processing project timeframe.
• 12) Comments on general approach, cost savings,
  schedule, and risks associated with delivery of
  ISS based zero-gravity EVA suit system).

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One-on-One Communications with Industry

• To facilitate open communications with industry,
  JSC would like to invite interested parties to
  meet with the Constellation EVA Systems Project
  Manager and the PDT
• Interested parties or teams of interested parties
  are allowed two meetings (The Government hopes
  Industry will avail itself of the opportunity to
  meet both early and late in the process)
• No more than four individuals may represent any
  party or team of parties
• Meetings will not exceed one hour in length
• Appointment times will be contingent on the
  availability of the Constellation EVA Systems
  Project Manager and the PDT

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One-on-One Communications with Industry (contd)

• The first set of meetings will be held between
  August 24, 2006 and September 18, 2006
• The second set of meetings will begin after the
  Draft RFP has been released and will end prior to
  the release of the Final RFP
• These dates will be announced closer to the
  release of the Draft RFP
• Formal presentations are not permitted
• Recording devices are not permitted

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One-on-One Communications with Industry (contd)

• To request a meeting, contact Jim Gips or Julie
  Karr at
• jsc-csss-seb_at_mail.nasa.gov
• Please annotate in the subject line CSSS
  One-on-One Communications with Industry
• Provide point of contact (with the company you
  represent)
• Point of contacts phone number
• Point of contacts email address
• The names and positions of all persons attending
  the meeting and the company they represent

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Acceptable Topics for Communications with Industry

• The general purpose of the contemplated
  procurement
• Any information about the Constellation Program
  that NASA has already made accessible to the
  public or is otherwise being made available to
  all potential offerors
• Historical information about the general nature
  or scope of prior similar contracts whose
  requirements may be similarly addressed in whole
  or in part under the contemplated procurement

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Acceptable Topics for Communications with
Industry (contd)

• Information that describes the federal
  procurement process as defined in the Federal
  Acquisition Regulations (FAR), NASA FAR
  Supplement (NFS) or other published procurement
  policy documents
• Procurement specific information already
  published such as information contained in the
  acquisition forecast, Statement of Work (SOW),
  and pre-solicitation synopses

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Unacceptable Topics for Communications with
Industry

• Proprietary or confidential business information
  of contractor(s) or other business entities
  performing similar ongoing efforts
• Privacy Act protected information such as
  existing contractor employees personal data
• Trade Secrets Act protected information
• Speculation on what the Government might be
  looking for in proposals
• Different technical and management approaches

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Unacceptable Topics for Communications with
Industry (contd)

• Technical efficiencies
• Any particular Government emphasis
• Performance of contractors providing similar
  requirements that could become competitors

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Location of Communications with Industry

• Communications with Industry between the
  Government and Industry held August 24th and 25th
  will be held at the Gilruth Center

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Location of Communications with Industry

• All other Communications with Industry between
  the Government and Industry will be held in JSCs
  Building 111 Conference Room
• Directions to Building 111 As you are heading
  South on I-45, turn Left on Bay Area Blvd.
  Proceed approximately 2 miles on Bay Area Blvd
  until you reach Saturn. Turn Right on Saturn.
  Turn Left into JSC at Gate 1. Buildings 110 and
  111 are immediately to the Right of the Guard
  Station. Turn Right into the parking lot at the
  Guard Station. Building 111 is the building at
  the East end of the parking lot.