LEA Kick off Meeting

1
LEA Kick off Meeting
Department of Education
January 2008
2
Agenda

• Welcome and Introductions
• CALPADS Presentation
• CALPADS Solution and Approach
• CALPADS LEA Advisory Group
• Break
• CALPADS Requirements Review
• Questions

3
CALPADS Presentation

• Introductions
• CDE Project Management
• Paula Mishima Program Director
• Dan Conway CALPADS Project Manager
• Ken Okuhara Contract Monitor
• IBM Project Management
• Walid Abu-Saleh Project Manager
• Martha Kincheloe Implementation Manager
• Jaimie McQuirt Functional Lead

4
CALPADS Presentation (contd)

• Project Overview/Background
• November 2003 - CALPADS Project Manager was
  hired
• April 2004 - CALPADS Feasibility Study Report
  (FSR) development contractor started
• August 2004 - CALPADS FSR Submission 1 was
  submitted to the Department of Finance (DOF)
• January 2005 DOF requested additional market
  research
• April 2005 CALPADS FSR Submission 2 was
  submitted to DOF

5
CALPADS Presentation (contd)

• Project Overview/Background (contd)
• June 2005 DOF issued a conditional approval
  letter in response to the CALPADS FSR
• October 2005 CDE submitted the CALPADS
  Supplemental Report
• November 2005 DOF issued an acceptance and
  approval of the CALPADS Supplemental Report
• December 2005 CALPADS RFP Development
  contractor started

6
CALPADS Presentation (contd)

• Project Overview/Background (contd)
• September 2006 CALPADS RFP was released
• April 2007 Bidders submitted their final
  proposals in response to the CALPADS RFP
• October 2007 DGS issued the Notice of Intent to
  Award to IBM
• December 2007 DGS signs the CALPADS contract
  with IBM

7
CALPADS Presentation (contd)
Major Project Activities and Alignment of CDE,
CSIS, LEA, and IBM staff
Project Schedule Overview
8
CALPADS Presentation (contd)

• Session Expectations
• Provide project update and overview of the
  current project schedule
• Provide an overview of the proposed CALPADS
  solution
• Provide an overview of the CALPADS LEA Advisory
  Group
• Re-introduce the CALPADS RFP requirements and
  solicit your input on key CALPADS functional area
  attributes

9
CALPADS Presentation (contd)

• Best Practices Cohort Announcement
• Register for one of the Best Practices
  Introductory Q A sessions at
• http//www.csis.k12.ca.us/e-learning/bpcohort-
  registration/
• Visit CSIS website at
• http//www.csis.k12.ca.us/shared/bpcohort_menu.asp
  
• BP Cohort Contacts
• Gabrielle Robinson [phone]
• Nancy Sullivan [phone]

10
CALPADS Solution and Approach

• Provide LEAs multiple, automated methods to
  submit required data to CDE and to assign unique
  student identifiers
• Provide a common web interface for LEAs, CDE and
  their partners to manage the collection of data
• Provide uniform set of edit checks and validation
  processes for all LEAs regardless of
  transmission method
• Provide useful reports and data back to LEAs,
  including information on new students
• Provide tools and methods for sharing data with
  authorized users (i.e., Test Vendors, FERPA
  requests)

11
CALPADS Solution and Approach (contd)

• CALPADS Conceptual Model

12
CALPADS Solution and Approach (contd)

• Solution Components/Workflow
• Web Portal
• Intuitive single point of access for the states
  K-12 stakeholders, primarily users from LEAs and
  CDE, and test assessment vendors
• Multiple access levels based on Role
• Access to SSID Assignment and Maintenance
• Submission of data for State/Federal reports
• Web-based, batch and SIF submissions
• Validation/status of data submitted
• Provide LEA access to longitudinal information on
  their students via on-line web access, reports
  and data extracts

13
CALPADS Solution and Approach (contd)

• Solution Components/Workflow (contd)
• Web Portal (contd)
• Streamline data submission by providing workflow
• Submit, Validate, Maintain/Updated, Status,
  Certify, Reporting
• Staging Area
• Temporary storage for LEA submitted data until it
  is corrected, validated, and approved or
  certified for loading into CALPADS
• CALPADS Database
• Captures and maintains all individual-level
  student and teacher related data submitted by the
  LEAs and Test Vendors

14
CALPADS Solution and Approach (contd)

• Solution Components/Workflow (contd)
• FERPA Tracking Database
• Used to store data requests received from
  external sources in accordance with FERPA
  requirements and provide LEA notification
• Assessment Vendor Student Demographic Database
• Read-only database for Assessment Vendors that
  contains current student demographic data for
  test scoring, scaling, and equating purposes,
  allowing for reduction of data collected on
  assessments

15
CALPADS Solution and Approach (contd)

• Proposed data collection and test assessment
  activities during Pilot, Stage 1, and Stage 2

Figure 8 - 34 Overview of data collection and
test assessment activities during Pilot, Stage
16
CALPADS Solution and Approach (contd)

• Example of CALPADS data submissions
• Student demographic and enrollment data
• Teacher assignment data
• Course completion
• Program Participation Data (e.g. Special
  Education, Gifted and Talented Education (GATE))
• Suspension data
• Test assessment preparation (i.e., pre-ID
  processing)

17
CALPADS Solution and Approach (contd)

• LEA Benefits
• Streamlined data collection and maintenance
  process
• One point of entry for all CALPADS functions,
  including SSID
• Ability to update data on an ongoing basis
• Reduction of current aggregate reporting (e.g.
  CBEDS, LCEN, SNOR and amount of data collected on
  assessments)
• Immediate provision of information on new
  students (e.g. whether a student has taken the
  CELDT) and longitudinal information
• Enhanced ability to view, correct, and report on
  student exits (e.g. identification of students
  enrolled in other districts)

18
CALPADS Solution and Approach (contd)

• LEA Benefits (contd)
• Potential reduction of future reporting changes
  because the state will be able to create reports
  from granular data
• Provides school district visibility into the
  system allowing focus on improving performance
• Ability to print as well as download reports
• Ability to filter report data based on
  user-selected filters (e.g. district, school
  site, grade level, demographics, program
  participation)
• View Summary and Detail reports (e.g. Student
  Demographic, Program Participation, Enrollment
  History, Enrollment Exit History, Assessment
  History)
• View Assessment test results (e.g. CAHSEE, STAR)

19
CALPADS LEA Advisory Group

• Overview
• Voluntary commitment to participate as LEA
  representative to the CALPADS project
• Anticipate identifying approximately 25 LEAs that
  represent the range of district size, type,
  location, and type of student information system
  used
• Group members will participate in all upcoming
  Joint Application Development (JAD) and working
  sessions
• Some funding assistance may be available to help
  offset travel expenses

20
CALPADS LEA Advisory Group

• Project Deliverable Review Summary
• Refer to the Anticipated CALPADS Project
  Deliverables handout
• Group members will need to commit sufficient time
  to review and provide a set of consolidated
  comments on project deliverables
• Each deliverable will have a minimum of two
  reviews (one draft and one final)
• Deliverable reviews must be completed within 6
  days after the State receives the deliverable
  from the contractor (deliverable submission date)
• Consolidated comments must be submitted to the
  CALPADS project team

21
Break

• Lets take 10

22
CALPADS Requirements Review
23
CALPADS Requirements Review (contd)
24
CALPADS Requirements Review (contd)

• SSID Assignment
• What system capabilities or functions are
  essential to this process (e.g., district and
  school level assignment)?
• What additional system capabilities would improve
  this process?
• SSID Maintenance
• What system capabilities or functions are
  essential to this process (e.g., district and
  school level assignment)?
• What additional system capabilities would improve
  this process?
• Would a statewide procedure/policy regarding
  enrollment practices improve enrollment
  maintenance?

25
CALPADS Requirements Review (contd)

• Data Collection
• What system capabilities or functions are
  important to you to facilitate the submission of
  local student, teacher, and institution data to
  the State?
• What system capabilities or functions would
  improve large data submissions?
• What system capabilities or functions would
  improve small data submissions?

26
CALPADS Requirements Review (contd)

• Pre-ID/Test Assessment
• What system capabilities or functions are
  important to you to facilitate the submission of
  pre-ID data?
• What system capabilities or functions are
  important to you to facilitate the correction of
  data associated with an assessment?
• What assessment information is the most important
  to have available and up to date?

27
CALPADS Requirements Review (contd)

• Reporting
• CALPADS will provide a series of standard reports
  (to be determined during design with your input)
• CALPADS will provide reports/outputs to support
  the data submission process (validation, error
  correction, etc.)
• CALPADS will enable extracting your data for use
  locally

28
Questions
Questions