Building a Standardized DHS Foundation

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• Building a Standardized DHS Foundation
• Federal Financial Management ConferenceWashington
  DC
• David Norquist
• Chief Financial Officer
• March 11, 2008

2
E Pluribus Unum

• Largest federal re-organization since DoD
• Formed out of 22 agencies
• Inherited
• 100 resource management systems
• 18 material weakness conditions
• 30 reportable conditions
• Did not inherit a common policy

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Procure-to-Pay Business ProcessThree department
examples
I
ContractExecution
Invoicing
Contracting
Payment
Requisition
II

ContractExecution
Invoicing
Contracting
Payment
Requisition
III
Payment

ContractExecution
Invoicing
Contracting
Requisition
Payment
4
Travel Business Process
Submit Expenses for Supervisor Approval
Submit Expenses for Accounting Approval
Create Expense Report
Receive Reimbursement

• Existing variations at DHS
• Paper-based processes
• Automatic authorization Travel Manager
• Blended solution software working with
  accounting
• FUTURE STATE Implementing FedTraveler.com

5

What Does it Take to Standardize Processes?

• Policies need to be defined and written
• People need to be trained
• Processes need to be institutionalized
• Systems need to reinforce the controls
• Assurance teams need to validate the process is
  working

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Addressing Material Weaknesses
FY 2006 25 material weakness conditions
MW
MW
MW
MW
MW
MW
MW
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Addressing Material Weaknesses
FY 2007 16 material weakness conditions
MW
MW
MW
MW
MW
MW
MW
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The Way Ahead in 2008

• Issue second ICOFR Playbook expand beyond
  financial management
• Another round of A-123 reviews stronger
  assurance statement
• Issue Financial Management Policy Manual
• New Hire Orientation (March)
• CFO Mentorship Program (June)
• Continue to implement eTravel
• Establish financial system baseline

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