eAYSO for Instructors

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eAYSO for Instructors
Section Conference January April 2009
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Target Audience

• Region/Area/Section Instructors
• Region/Area/Section Coach, Referee Management
  Administrators

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Learning Objectives

• How to request a course
• How to manage a roster for a single course
• How to cancel a roster if necessary
• How to manage referee course modules

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• All eAYSO users must
• Go to www.eayso.org and create a profile with
  their email and password
• Complete a volunteer application online (even if
  they have a volunteer record with AYSO ID)
• Be granted access rights by the RC

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How to request a course
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How to register a course

• Click on Programs Course Request form

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How to register a course (contd.)

• Select Section, Area Region

• Select the Course

• Enter date of course

• Select State and then City

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How to register a course (contd.)

• Click View Certification Matrix

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How to register a course (contd.)
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How to register a course (contd.)

• Click Assign Lead Instructor

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How to register a course (contd.)

• Enter first and last name of lead instructor

• Select the record

• Click Search

• Click Assign Lead Instructor

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How to register a course (contd.)

• Lead Instructor displays

Next assign Course Contact

• Click Same as Lead Instructor

• Or click Assign Course Contact

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How to register a course (contd.)

• Course contact displays

Next assign Course Authorizer

• Click Same as Lead Instructor" or Same as
  Course Contact

• Or click Assign Course Contact

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How to register a course (contd.)

• Course authorizer displays

• Click Submit

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How to register a course (contd.)

• Roster generated

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How to register a course (contd.)

• If the Lead Instructor is not qualified, the
  course is not registered

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How to register a course (contd.)

• If the Lead Instructor and Authorizer are not
  qualified, the course is not registered

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How to register a course (contd.)

• If the Lead Instructor is qualified but the
  Authorizer is not, the course is registered

• If the Authorizer is not qualified the course is
  pending. Course requestor must contact the NSTC
  Programs dept. to clear up the pending status

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How to register a course (contd.)

• Click on Print Program Roster to print the roster

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How to register a course (contd.)
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How to manage a roster
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How to manage a roster

• Click on Lookup - Roster

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How to manage a roster (contd.)

• Enter the roster or other search criteria

• Click Search

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How to manage a roster (contd.)

• Click to select the roster

• Click Manage Roster

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How to manage a roster (contd.)

• Click to add an attendee

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How to manage a roster (contd.)

• Enter search criteria and click search

• Select the record

• Click Add attendee to Roster

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How to manage a roster (contd.)

• Click Add Roster attendee to add the next attendee

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How to manage a roster (contd.)

• The volunteer is not found

• Click Add new volunteer

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How to manage a roster (contd.)

• DOB not required but good if available

• Select Region

• Enter fields with and click Submit

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• Information
• Pre-course promotional materials should drive
  prospective learners to eAYSO to at least create
  a volunteer application online AND/OR.
• The CVPA should attend the start of any course to
  collect volunteer applications for anyone who
  had not yet completed a form and enter the data
  while the course is conducted AND/OR.
• If available, computers could be set up at the
  course for attendees to log in and complete an
  online volunteer application.

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How to manage a roster (contd.)

• Click remove for no-shows and errant records

• Click Remove

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How to manage a roster (contd.)

• Click completed on attendees who completed the
  course

• Once you have designated everyone who is to get
  credit, click on Return Roster. The roster can be
  returned multiple times

• Click Save Work Exit now

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How to manage a roster (contd.)

• Roster submitted and status updated to Returned

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How to manage a roster (contd.)

• Volunteer certification is updated

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How to cancel a roster
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How to cancel a roster

• Search for the roster as before

• Select the roster

• Click Cancel Roster

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How to cancel a roster (contd.)

• Roster status gets changed to Cancelled

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How to manage referee course modules
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How to manage referee course modules

• Search for the Roster, click on Manage roster and
  add attendees to the roster as before

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How to manage referee course modules (contd.)

• Note the Check/Uncheck all option

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How to manage referee course modules (contd.)

• Note the Completed check box

• Check course modules or the completed check box
  for the attendees

• Click on Save Work Exit or Return Roster

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How to manage referee course modules (contd.)

• Course and course modules display with date
  completed

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eAYSO Commission

• Provides direction to the development of eAYSO
• Prioritizes requests for new features and
  enhancements
• Members
• Barbara Passman S6, Chair ayso.eayso_at_rcn.com
• Mark Linsky, National Board Liaison
• Rand Potter, S2
• Maurice Bizzarri, S2
• Kevin Shalla, S6
• Tanya Pecarich, S8
• John Darbyshire, S10
• Steve Minton, S11
• Reggie Monsanto, S14

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eAYSO Support

• Email us at eaysosupport_at_ayso.org
• Call us at 866-588-2976
• User guides available on www.eayso.org Click on
  Help

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Questions?