Karen Marcdante, MD

1
The Promotion Processthrough the eyes of the
Rank Tenure committee

• Karen Marcdante, MD
• August 14, 2006

2
Navigating the Promotion Process at MCW

• Promotion Pathways
• Promotion Process
• Promotion DOs and DONTs

3
Rank Tenure Committee Composition
Eric Cohen, MD (Nephrology) Chair Julie
Biller, MD (Pulmonary Medicine) Owen Griffith,
PhD (Biochemistry) Cecilia Hillard, PhD
(Pharmacology) John Klein, PhD (HPI-Biostatistics)
Dennis Maiman, MD (Neurosurgery) Karen
Marcdante, MD (Pediatrics) Hershel Raff, PhD
(Endocine) Jeanne Seagaard, PhD
(Anesthesiology) James Sebastian, MD (General
Medicine)
4
THE THREE TRACKS
Clinician- Educator
Research
Traditional
Research
Clinical
Teaching
5
The Fourth Track

• Recently approved
• For faculty with predominantly clinical
  responsibilities
• Require excellence in
• Clinical performance or program development
• Teaching (although significant amount not
  required)

6
Five Steps of Promotion Process

• Internal Promotions Committee reviews
• Nomination by chair submitted
• Office of Faculty Affairs prepares packet
• RT committee reviews materials and renders
  decision
• Final approval by Dean MCW Board of
  Directors

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Deadlines For July 1st implementation

• Traditional Path and all tenure Oct 1st
• Clinician Educator Research Jan 1st

For updated guidelines, more information and MCW
CV format , see website http//www.mcw.edu/faca
ffairs
8
Promotion ProcessYou and Your Chair

• You provide updated CV
• Use MCW format ONLY
• Chair provides letter of support
• Detailing merit based on criteria for track and
  rank
• Names of referees
• At least 4 internal
• 2-7 external (depends on track/rank)
• Reprints of 2 representative publications

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Office of Faculty Affairs

• Solicits letters from the referees.
• Referees are provided
• - Full packet (including portfolio)
• - MCW promotion criteria for rank and track.
• When the reference letters are received, the
  packet is sent to the RT Committee.

10
Rank and Tenure Committee

• RT committee members review packet
• May request additional information
• If need additional info, tables review
• Votes on proposed action
• Majority (? 6 of 11) required for action
• Positive or negative

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The Dean and BoardPositive Vote

• Dean notified
• Can overturn a positive, not negative vote
• If Dean approves, sent to MCW Board of Directors
• If Board approves, promotion takes effect July
  1st.

12
Negative Vote

• RT sends letter to chair
• Outlining reasons for denial
• Must wait until next academic year
• Appeal process
• Chair submits significant new information
• Or appeals to committee in person

13
THE THREE TRACKS
Clinician- Educator
Research
Traditional
Research
Clinical
Teaching
14
Promotion CriteriaTraditional Track

• History of independent research funding and peer
  reviewed publications
• Service to MCW (committees, councils)
• Established reputation
• Associate Professor Regional
• Professor National

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Promotion CriteriaResearch Track

• Independent funding and publications
• Role in defined research program or direct core
  facility
• Role in research training
• Reputation
• Associate Professor Regional
• Professor National

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Promotion CriteriaClinician Educator

• Excellence in teaching/education
• Excellence in clinical practice
• Scholarship
• Development/dissemination of materials
• Publications
• Clinical observations
• Education
• Service to institution

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Promotion CriteriaAcademic Clinician Track

• Excellence in clinical practice, program
  development
• Excellence in teaching (volume less)
• Asst ? Associate 10 years
• Assoc ? Professor at least 5 years
• Procedures still being developed

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Tenure

• Available to faculty in traditional and
  clinician/educator tracks
• Same criteria for both tracks, decision separate
  from promotion decision
• Faculty must be VITAL to MCW missions (clinical,
  education, research)
• Rarely given below rank of Professor

19
MCW State schools
No Up or out policy (promotion to Assoc Prof
after 6 yrs as Asst Prof) Positive
More career flexibility Negative
Stagnation at Asst Prof level
20
MCW State schools
Tenure not granted at Assoc Prof (is granted at
State-Supported Universities) Positive
Less financial obligation for MCW Negative Chanc
e of obtaining tenure may be lower
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Promotion DOs

• Be prepared
• Plan early and review often
• Get input from colleagues, mentors, chairs
• Just being here for a long time does not warrant
  promotion

22
Promotion DOs

• Use the MCW format for CV
• Provide complete, accurate information
• Dont assume that others will know what you do
• Explicit descriptions
• Consider using a portfolio
• Send your best publications

23
Portfolios

• Way to highlight achievements that are not easy
  to depict in a CV
• No more than 10 single sided pages
• Should highlight themes of your career

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Educators Portfolio
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Educators Portfolio
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Portfolio Example for New Track
Patients seen in Pulmonary Clinic
Sabbatical year
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EP Example
Implementation of protocol
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Promotion DOs

• Choose referees carefully
• At or above level of promotion (academicians)
• Local not just all from your section/dept
• National not all from your training
• Contact them first,
• ask if they can write good letter
• Let them know what to highlight (from what they
  know about you)

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Promotion DONTs

• Procrastinate
• Keep CV and portfolio updated
• Allow typos, incorrect grammar, incomplete
  citations
• Include wish list
• Submitted publications, approved but not funded
  grants
• Mix abstracts, chapters, papers

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Promotion DONTs

• Ask for letters from Harvard-types
• Asked Would candidate be promoted at your
  institution?
• Ask for letters from members of the RT committee
• If they write a letter, they have to leave for
  discussion and vote

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Summary

• Promotion is the recognition of your peers based
  on faculty approved criteria
• You are responsible for preparing the
  documentation needed
• Ask for help from the experts
• It is not a secret ritual. The committee
  doesnt look for reasons not to promote!