Grant Money For Your Library

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Grant Money For Your Library

• Presented by Beth Gallaway
• for CT State Library
• May 15, 2006

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Workshop Objectives

• Cite and locate local, state and national
  resources for library grants
• Utilize tips and tricks of successful grant
  applications
• Formulate one idea into a feasible grant proposal

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Agenda

• Introductions
• Funding
• Grant Process
• Proposals
• OBE
• QA
• Goal setting evaluations

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Who are you why are you here?

• Name
• Position
• Library
• What do you want to leave with today?

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Funding

• Money Doesnt
• Grow on Trees

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Funding Trends

• Collaborative
• Outcome-based evaluation
• Accountability
• Electronic
• Katrina Relief
• Health

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Public Funds

• PROS
• Set by legislation
• Known application processes
• Firm deadlines
• Technical assistance
• More bureaucratic

• CONS
• Public record
• Usually lengthier
• More requirements
• Contracts assurances
• Frequent reporting

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Private Funds

• PROS
• Local needs
• Start ups
• Less complex proposals
• Allows pooled funds

• CONS
• Priorities may change
• More difficult to track
• Limited staff
• May not explain rejection

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Potential Grant Sources

• State and Federal Departments of Education
• Local and National Library Organizations
• Institute of Museums and Libraries
• Community Organizations
• Foundations
• Private Companies

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Funding Prospects

• Maintain prospect sheet
• Check out annual reports
• Use published directories
• Visit funders web site
• Examine previous grant awards

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Online Sources for Grants

• ALA Selected Grants
• Catalog of Federal Domestic Assistance
• e-Grant
• Foundation Center
• Grants.gov
• Institute of Museum and Library Services

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Connecticut Resources

• Connecticut Association of NonProfits
• Connecticut Council of Philanthropy
• Connecticut Cultural Gateway
• Connecticut Heritage Council
• The Grantmanship Center Connecticut

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School Library Grants

• Giant Step Award
• HP Technology for Teaching Grant Initiative
• Improving Literacy Through School Libraries
• Laura Bush Foundation Books for School Libraries
• Read Across America
• Reading First
• The Thomson Gale TEAMS Award

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Public Library Grants

• Loleta D. Fyan Grant

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Special Library Grants

• Implementation Grants for Museums Libraries
• SLA Endowment Fund Grant

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Special Populations Grants

• Oprahs Angel Network Book Club
• National Book Scholarship Fund
• Native American Library Services
• US Trust Corporation

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Book Grants

• First Book National Book Bank
• The Lisa Libraries
• Libri Foundation
• We the People Bookshelf Grants

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Program Grants

• The Big Read
• Ezra Jack Keats Foundation Mini-grant
• Family and Youth Programs in American History
• Looking at Jazz
• Maureen Hayes Author/Illustrator Visit Award
• National Library Week Grant
• Partnership for a Nation of Learners
• Starbucks Foundation Grants

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Research Grants

• AASL/Highsmith Research Grant
• Carroll Preston Baber Research Grant
• Diversity Research Grant
• Frances Henne/YALSA/VOYA Research Grant
• Steven I. Goldspiel Memorial Research Fund

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Technology Grants

• Global Libraries Grants
• HP Technology for Teaching Grant Initiative
• National Leadership Grants Building Digital
  Collections
• Public Telecommunications Projects
• SIRSI Leader in Technology Grant

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Professional Development Grants

• ABC-CLIO Leadership Grant
• Early Childhood Education Professional
  Development Grant
• H.W. Wilson Library Staff Development Grant
• Neal Schuman Conference Programming Grants
• Laura Bush 21st Century Librarians

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Exercise 1
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From Sources Reviewed

• What caught your interest?
• What is the next step?
• What do you still need?

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Grant Process

• Theres No Such Thing
• As Free Money

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Grant Cycle

• Request for Proposal (RFP)
• Letter of Intent or Query
• Training
• Proposal Submission by Deadline
• Review of Proposal
• Notification
• Implimentation
• Release of Funds
• Reporting

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Storytelling Grant Cycle

• RFP November 2004
• Letter of Intent December 2004
• Training January/February 2005
• Deadline March 2005
• Review of Proposal May 2005
• Notification July 2005
• Implementation November 2005
• Funding December 2005
• Reports April October 2006

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The Grant Process

• Define
• Plan
• Write
• Do

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Writing the Proposal

• Read Request for Proposal (RFP)
• Establish your objectives
• Research
• Schedule the application process
• Write
• Revise
• Submit

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Sample RFP

• National Leadership Grants
• Teens Tweens Grant

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Elements of a Proposal

• Proposal Summary
• Introduction of Organization
• Needs Assessment
• Project Objectives
• Project Design
• Project Evaluation
• Future Funding
• Project Budget

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Background Information

• Library brochure or PR material
• Mission/Vision/Values statement
• Annual report
• Community profile

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Needs Assessment

• Describes problem or need
• Relates to priorities of funder
• Can be accomplished within timeframe
• Stated in terms of client/user, NOT applicant
• Supported by statistics
• Makes compelling case

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Questions to Get to Needs

• What tough issues and serious needs is your
  museum or library facing?
• What demands are being made by funding or
  government agencies?
• What patron and client concerns are being
  expressed?
• What new ideas have your staff generated recently?

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Goals

• Broad
• Idealistic
• Guiding statements
• Describe long term
• Relate to statement of need

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Goals

• To provide member libraries supplemental services
  based on expressed needs within the region
• To provide relevant continuing education and
  training opportunities that support the
  professional development of member librarians
  skills and knowledge to better serve their users.

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Objectives

• Answers who, what, when, why, and how
• Outcome-based
• Specific
• States accomplishment
• Shows measurement
• Includes time frame

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Types of Objectives

• Process orManagement
• Accomplishment only
• Milestones towards completion of activities
• Accomplished within timeframe

• Product or Performance
• Shows impact on or response from target group
• Identifies behavior level

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Storytelling Grant Objectives

• 1. At least 6 of the Metrowest region's 36
  municipalities will participate in the After
  School Storytelling Club Grant at least 6
  librarian participants will show changes in their
  comfort level and attitude towards storytelling,
  blogging and training students.

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Storytelling Grant Objectives

• 2. At least 144 student participants in the
  After School Storytelling Club will show changes
  in their knowledge of the storytelling tradition
  and process. At least 108 students who graduate
  from the After School Storytelling Club will
  perform free storytelling at a local institution
  or organization, and at least 14 students from
  the first session of the After School
  Storytelling Club at their library will return in
  a mentor capacity to the second sessions.

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Storytelling Grant Objectives

• 3. At least 50 of students in the After
  School Storytelling Club will show an increase in
  developmental assets built

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Methods and Activities

• Means to accomplish objectives
• Action plan
• Activity schedule

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Storytelling Methods Activities

• PR
• Train librarians
• Purchase materials
• Design flexible curriculum
• Create blog
• Run programs
• Evaluate
• Repeat

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Future of the Project

• How will the program be self-sustaining after
  grant period?
• What are alternative funding sources?
• If you do not get the funding, what will your
  next steps be?

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Storytelling Future

• Participating libraries integrate program into
  regular programming cycle
• New libraries participate, mentored by previous
  participants
• Teens return to assist
• Program implemented statewide, nationally

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Budget

• Clear
• Meets funders guidelines
• Justifies ALL costs
• Realistic
• Uses bids
• Spreadsheet format
• Double-check your math!

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Budget Items

• Salaries and/or stipends
• Outside consultants
• Equipment
• Materials
• Training
• Evaluation
• In-kind support

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Storytelling Budget

• Trainer 800 /day expenses 5000
• Staff 3000
• Storytellers 2500
• Materials 1000
• PR 500
• Total 12,000
• In kind Coordinator, copying, postage, legal
  consult, website

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Evaluation Design

• Measures progress
• Clear, succinct language
• Related to objectives
• Use of survey forms, data collection
• States reports and publications
• States deliverables

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Outcome-Based Evaluation

• A user-centered approach to assessment of
  programs/ services that are provided to address
  particular user needs and designed to achieve
  change for the user.

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Outcome-Based Evaluations

• INPUTS OUTPUTS OUTCOMES

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Inputs are Investments of

• Time
• Staff
• Money
• Equipment
• Materials

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Inputs are

• Resources
• Related to needs assessment

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Outputs are Activities Services

• Products
• Resources
• Training
• Programs

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Outputs are

• Quantitative - of programs, services, products

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Outcomes are Changes in

• Awareness
• Participation
• Satisfaction
• Perception
• Attitude
• Community / Networks
• Knowledge
• Skills
• Behavior
• Conditions/Status

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Outcomes are

• Measures of impact
• Assessments
• Success stories

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Outcomes contain

• An Indicator
• Teens demonstrate comfort with public speaking
• A Target
• At least 80 of teens demonstrate comfort with
  public speaking by performing at a library
  storytelling program.

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Why Use OBE?

• Planning Tool
• Goal Focus
• People Centered
• New Insights and Perspective
• Creates statistic
• Quantifies stories
• IMLS requires accountability

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When to Use OBE?

• People, not products or services
• Effective, not efficient
• Results, not process

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Outcomes example Storytelling Grant
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Inputs

• Contracted trainer
• Staff to run program
• Collection of materials
• Equipment (cameras, phonecards)
• Blog subscription

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Outputs

• Training sessions
• Program curriculum
• 6 week after school club

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Outcomes

• For Librarians
• New skills in storytelling
• New skills in storytelling training
• New skills in blogging

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Outcomes

• For Teens
• New skills in storytelling
• New skills in blogging
• New skills in library use
• Peer mentoring skills
• Behavior modeling to K-4 students
• Public speaking skills

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Outcomes

• New relationships with affinity groups
• New relationships with library staff
• Knowledge of group work
• Understanding of connections between community
  agencies
• Appreciation of resources the library can offer
• New behavior coming to the library for a purpose
  other than hanging out

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Outcomes

• For Library
• Adolescent developmental asset-building
• Increased library visibility in the community

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Measure of Success

• At least 50 of the students show an increase in
  the number of their developmental needs being met
• Determine by pre post survey, exit evaluation

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Measure of Success

• At least 80 of librarians show an increase in
  comfort level and knowledge of storytelling and
  blogging
• Determine by pre post survey, exit evaluation

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Proposal Schedule

• Create a timeline
• Stick to the timeline!
• Figure out costs after objectives/activities
  
• Allow for copying, binding, and delivery
• Distribute schedule to team members
  

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Data Collection

• Record Review
• Surveys
• Interviews
• Self-Assessment
• Observations
• Tests

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Other Items to Include

• Letters of support
• Position statements from organizations
• Ephemera that tells your story

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Grant Writing Tips

• Maintain a file of grant funders/RFPs
• Start locally
• Never ask for the entire amount
• Proofread
• Dumb it down
• Answer the questions asked in the RFP

ABC ?
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Grant Writing Tips

• Develop a catchy title for your program
• Be succinct
• Follow directions
• Send a thank you note

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Reasons for Rejection

• Late application
• Poorly edited
• Directions not followed
• Insufficient statement of need
• Unclear objectives
• Project too ambitious
• Evaluation methods not related to goals

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If It Hadnt Been Approved

• Conduct stand-alone storytelling programs
• Purchase a few resources for professional
  collection

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The Successful Grant Application

• Send a thank you note
• Meet with key players
• Begin publicity
• Stick to your timeline
• Delegate what you can
• Dont panic!

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After TodayWhat is Your Goal?

• Specific
• Measurable
• Attainable
• Realistic
• Time-bound

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WEBSITEhttp//home.comcast.net/egallaway/ct

• Emailinformationgoddess29_at_gmail.com