Curriculum Management through CurrMIT

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Curriculum Management through CurrMIT

• Entering and Editing CurrMIT Information

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Session Objective

• At the completion of this session, you should
  understand how to enter and edit records in
  CurrMIT related to the following
• Institution Information
• People
• Courses
• Sessions
• Sections
• Details of Instruction ("Elements")

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CurrMIT Structure Overview
belong to
are instructors for
are directors for
are administrators for
may have
are made
Sessions
one or more
up of
are described by
are described by
are drawn from pool of
is member
Element Category
of
are drawn from pool of
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Exercise CurrMIT Structure

• Given the following structure information, use
  the diagram on the next page to indicate how it
  might be set up in CurrMIT
• A college of medicine has a short clerkship for
  the third year students in the class of 2005
  called Geriatrics that runs from January 2
  January 30, 2004. It lasts four weeks students
  meet twice per week.
• Dr. Watson is the Clerkship Director.
• Students are supervised by either Dr. Watson (who
  meets with his students on Tuesdays and Thursdays
  from 900 a.m. to Noon.) or Dr. Howard (his
  students meet Wednesdays and Fridays from 100
  p.m. to 400 p.m.) Each meeting typically
  includes a 30-minute didactic (e.g., lecture)
  focused on a topic or topics then students spend
  one hour at the patients bedsides then they all
  return to a conference room to discuss the
  patient cases in small groups for the remaining
  time.
• Specific content planned for the Introduction
  session includes an overview of population-based
  medicine as it relates to aging populations.
  Other planned sessions include reviews of patient
  cases focused on the following topics dementia,
  osteoporosis and incontinence. Students will take
  H/Ps from patients exhibiting one or more of
  these conditions.
• Students are assessed based on their
  participation in conferences and by structured
  observation by residents.
• The clerkship always occurs in the County
  Hospital.

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Exercise CurrMIT Structure
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Example 1
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Example 2
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The Remaining Exercises . . .
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Use Performance Support Tools

• How Do I ? Links - online help topics that guide
  you through using CurrMIT.
• Step-by-step Reference Guide - a booklet that
  lets you easily get started using the most common
  CurrMIT features.
• Welcome to CurrMIT Guide - a booklet that can
  help you plan for overall implementation and
  rollout of CurrMIT at your school.

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Work with Institution Information

• The institution is the medical school.
• CurrMIT tracks certain information at the
  institution level, such as
• Curriculum contact
• USMLE Step 1 and Step 2 requirements
• Brief descriptions of three curricular
  innovations
• Descriptions of special programs and emphases
• Combined degree programs offered with the M.D.

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Exercise Work With Institution Information

• Login to CurrMIT as specified.
• "Staging" (practice) database URL is
  http//currmitstage.aamc.org/start
• Access your Institutions information and review
  the fields
• In "Innovations Electives," ONE person from
  each school note that your school has introduced
  Geriatrics material as one of 3 important
  innovations at your school
• Reminder Since you are in the "Staging"
  database, your updates will not be permanent!

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Work With User Information

• A User can be entered in CurrMIT to be designated
  as a course or clerkship director, session
  administrator, or instructor (they may or may not
  have access to view or edit information).
• A User can be entered in CurrMIT to log in and
  use CurrMIT to find information, generate
  reports, and add/edit information (must be
  assigned a username and password).

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Exercise Edit your User profile

• Find your User information in CurrMIT.
• Utilize the "How do I . . ." topics, if needed.
• Edit your User record.
• Be sure to SAVE your edited record!

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Work With Course Information

• A Course is an overall organizing body of content
  that is delivered over a period of one or more
  sessions in a given academic year for a
  particular graduating year.
• A Course is an instance of a course, clerkship,
  block, or theme.

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Exercise - Part 1 Work With Course Information

• Add the clerkship from the Structure exercise
  to CurrMIT
• Include your last name as part of the course name
• Identify yourself as the Course Director instead
  of Dr. Watson
• Enter data in all "required" fields (designated
  with an asterisk)
• Be sure to select the start/stop times!
• Consider what fields might be useful to have
  completed for this clerkshipor other courses or
  clerkshipsat your school
• Be sure to SAVE the course
• After you SAVE the course, click on Curriculum
  Information.

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Exercise - Part 2 Search for a Course

• Find and edit the course you just entered to
  change the start-stop times, select an additional
  course director or other changes that might
  typically happen.
• Use the "How do I . . ." topics, if needed, to
  help you find your course

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Course Elements

• Elements provided by the AAMC include assessment
  methods, educational methods, educational sites,
  objectives, and topics that are linked to courses
  and sessions.
• Categories and Elements can be created for
  specific needs of your institution.
• Once an Element is linked to a course, it becomes
  a Course Element.

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Exercise - Link Elements to a Course

• After the instructor demonstrates linking
  elements
• Find and retrieve the clerkship record that you
  worked with previously.
• From the "Options" menu on the Course record,
  click on "Manage Course Elements"
• Link Elements from each of the following Element
  Categories to this course as they pertain to this
  clerkship
• Educational Methods
• Assessment Methods

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Work With Sessions

• A session generally corresponds to a particular
  meeting of instructor and students within a
  course, such as a specific lab, lecture, or PBL
  meeting.

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Exercise - Part 1 Work With Sessions

• Add at least two Sessions to the course you have
  been working with in the exercises.
• Use the "How do I . . ." topics to help you.
• Think about what Session fields might be
  important for your school

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Exercise - Part 2 Link Elements to a Session

• Elements are linked to sessions to indicate
  assessment methods, educational methods,
  educational sites, objectives, and topics for the
  session.
• Once an Element is linked to a Session, it
  becomes a Session Element
• Find the sessions you linked to your course, then
  link appropriate topics to each of the sessions

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Exercise Work With User Information

• Add a family member to CurrMIT as an Instructor.
• Review the fields and consider which of them
  would be valuable to have with information about
  faculty members.
• Be SURE to give the new user a username and
  password (and remember or write down the username
  and password)
• Be SURE to SAVE the record.

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Exercise Security Level

• Logout and log back in as the user you added
  earlier today.
• Attempt to access the same course you were
  working with in the previous two exercises.
• Logout as the other user and login as yourself
  again.

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Work With Sections

• Sections organize Sessions into specific days and
  times when Sessions are offered to a particular
  group of students.
• Some Sessions have only one Section i.e., the
  Session meets only one time. Other Sessions have
  multiple Sections.

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Exercise Work With Sections

• Add at least one Section to one of the Sessions
  you have added for your course.

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Work With Elements and Categories

• Elements are categorized as assessment methods,
  educational methods, educational sites,
  objectives, topics, etc.
• Institutions can add their own Categories and
  Elements.

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Exercise Work With Elements and Categories

• Enter a new Element in an existing Category
• Link the Element you just created to the Course
  or Sessions you created earlier
• Enter a new Category and several Elements under
  that Category
• Link these new Elements to the Course or Sessions
  you created earlier

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Summary Exercise Curriculum Management Through
CurrMIT

• Given the following scenarios, determine some
  specific items you may need to document in
  CurrMIT to be able to get the information you
  need
• Your school will soon need to generate
  information for an LCME self-study
• Your school has recently embarked on an
  initiative to have all session administrators
  maintain data for their own sessions.
• A real change that is happening at your school
  (e.g., curriculum reform, embedding new content
  within the existing curriculum, adding a new
  multi-year course, etc.)

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Curriculum Management Through CurrMIT Summary

• Those at your school with the appropriate
  security level, should now be able to add or
  edit
• Institution Information
• Users
• Courses
• Sessions
• Sections
• Elements
• Questions and Answers

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Support

• Questions? Email helpcurrmit_at_aamc.org
• CurrMIT support is provided by
• AAMC Division of Medical Education
• Al Salas Assistant Vice President, CurrMIT
  Project Director
• Robby Reynolds CurrMIT Assistant Director
• Raj Sabharwal Staff Associate
• M. Brownell Anderson Senior Associate Vice
  President
• Lisa Divers Staff Assistant
• AAMC Office of Information Resources
• Greg Haywood I.T. Project Manager
• Robert Allen Technical Lead/Design Architect
• Hari Pandalia System Developer
• AAMC Client Support Desk

Contact helpcurrmit_at_aamc.org