Budget and Purchasing

1
Budget and Purchasing

• Dr. Jeff Briggs, Dean of Health and Life Sciences
• Mike Barnett, VP for Administration and Finance

2
Staff You Will Get to Know

• Phil Toepfer, Controller
• Mike Drees, Director of Accounting Services
• Kathy Herrman, Director of Purchasing
• Tom Kuhn, Director of Personnel
• Larry Getty, Director of Budget and Institutional
  Research

3
Purchasing

• General Rules
• When you need a contract
• When you can use a bpc (business procurement
  card) card
• When the Bid Process needs to be used
• Websites-
• http//www.fhsu.edu/adminfin/purchasing/guidelines
  .shtml
• http//www.fhsu.edu/adminfin/purchasing/contracts.
  shtml
• Use your administrative assistants as a resource

4
Specific Purchases

• Software and Hardware
• Use the Computing and Telecommunications Center
  (Mike Nease)
• State purchasing requires use of SHI, a software
  reseller
• Office Supplies
• Warehouse
• Includes toner cartridge (State Use Products)

5
Budget

• Salary and Benefits
• Controlled by the University
• Vacancy Savings remain with University
• OOE- Other Operating Expense
• Budget established annually by the Provost/Dean
• For all expenses other than salary and benefits
  for operation of your department

6
Action Plans

• Projects/needs for one-time or ongoing funding
• Fit within University/College/ Department goals
• Examples faculty and staff, specific software,
  computer upgrades, training.

7
Questions?