Datatel Admission Module

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Datatel Admission Module

• Creating a Credit Student
• Communication Management
• Placement Testing
• Reports Available

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Creating a Credit Student
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SHAP Short Application
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Person Look Up

• Name
• Last Name First 4
• First Name First 3
• Social Security

Important to avoid Duplicate Records
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Not in System Default to NAE (Core Screen)
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Completed NAE
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BIO Birth Place
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Birth Place
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Emergency Information
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EMER
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DADD to MINF
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MINF Selective Service
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Return to SHAP
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Institutions Attended High School College,
Grad Type
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Documentation of Grad Type
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Application Status Determines Acceptance
Corresponding Communication
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Different Application Statuses
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Ready to Register
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Move to Student Rule
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Move to Student Rule
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Move to Student Rule Cont.
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IPC Individual Pending Correspondence
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• Communication Management

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CC Setup 4 Primary Screens

• Communication Codes (CMC)
• Document Codes (DOC)
• Tracking Codes (TRC)
• Correspondence Requests Definition (CRRD)

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Document Codes (DOC) used to generate data

• Document Type determines the format of data
  generated (e.g., E-mail, delimited file, ASCII
  file, etc.)
• Custom Paragraphs are used to generate
  individualized data based on rules
• Doc File Setup determines what data will be
  exported from Colleague

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Tracking Codes (TRC) used to assign one or more
Documents

• One or more documents can be assigned one or
  more times
• Assign documents based on a period of time after
  the assignment of the track (Days) or before a
  set date (By Date)

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Documents in ColleagueCurrently 59 Letters
Emails
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AMDACTR Acceptance Document
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Merge Fields-File Set Up
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Merge Fields/ Header Set Up
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Word Document
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Custom Paragraphs
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Paragraph Rules
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E-mail Communication
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ATRK Admission Tracking Rules
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Placement Testing

• NONC Non-Courses
• NONE Non-Course Equivalencies
• TSUM Test Summary
• TEST Test Score
• NEVQ Non-Course Equivalency Evaluation

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Compass Tests in Colleague
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Compass Reading
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Non Course Equivalencies
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TSUM Test Summary
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TSUM
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NEQV Non-Course Equivalency Evaluation
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Reporting Screens Available in Colleague

• INLA Institution Labels
• PRLA Prospect Labels
• APLA Applicant Labels
• PAPP Prospect/ Applicant Profile
• APSS Application Status Summary
• ACAP Accepted Applications Report
• APCT Application Counts
• AMWL Admissions Waitlist Report
• APLS Application List
• TRER Transfer Equivalency Report

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Queries

• Applicant Count by Start Term
• Applicants by Application Status/ Admit Status
• PSEO, Felons, Early Applicants, Non-Grads
• Immigrants
• Applicants by Visa Type
• F-1, F-1 Transfers, J, B, H etc.

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Pending Issues

• Automatic Upload
• Application Compass Scores
• Current Manual Entry of all Web and Paper
  applications
• Manual Entry of Special Population Applications
• (Felons, Immigrants, PSEO, Academic Dismissal,
  Academic Misconduct, International applications)
• Employees Applying to take courses at CSCC

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• LDAP
• Username Password Creation
• Returning Students
• Duplicate Records
• Discovery of Password

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• CEWD
• TRANSITION OF NON-CREDIT to CREDIT
• Students not filling out Applications
• Registration by-passing prompt
• Assignment of SS by Colleague
• Duplicate Record Creation

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• Communication Management
• Kicking off every letter individually
• Training Individuals to kick off their own
  letters
• Monitoring Xerox Copiers

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PRSP Not ActivatedProspect System

• No Prospective Student Database
• All requested materials sent out by hand
• No tracking of materials sent, number of
  requests, or contacts