UOEAP New Employee Orientation

1
UOEAPNew Employee Orientation
Welcome-Willkomen-Yo koso-Welkom-Vítejte
Bievenue-Haere mai-Fáilte-Bienvenidos
2
Orientation Overview
INTRODUCTION THE EAP ORGANIZATION POLICIES AND
GUIDELINES RESOURCES AND INCENTIVES
3
Orientation Goals

• To welcome new employees.

• To orient new employees to the UOEAP system.

• To provide information on resources and services
  available.

4
Orientation Overview
INTRODUCTION THE EAP ORGANIZATION POLICIES AND
GUIDELINES RESOURCES AND INCENTIVES
5
The University of California

• EAP serves UCs 10 campuses with 201,000
  students, 8,000 Faculty, and 1.2 million alumni

UC Mission Teaching, Research, and Public Service
Office of the President www.ucop.edu
UCEAP Structure
6
EAP Mission

• Provide academic exchanges for UC
• Integrate international programs into UC
  curricula
• Expose students and faculty to diverse languages,
  traditions, knowledge, and cultures
• Develop citizens aware of and able to operate in
  the international environment

7
EAP throughout the world
4,240 Students --- 35 Countries --- 141 Host
Universities
8
Types of Programs

• Full Immersion Programs
• Language and Culture Programs
• General Education Programs
• Special Focus Programs
• Internship or Independent
• Research Programs
• Graduate Programs

9
Geographical Participation
10
EAP Growth Rates
11
UCEAP Administration

• EAP campus offices
• UOEAP
• Study Centers and Partnerships Abroad

12
UOEAP Departments and Divisions
The Directors Office
Senior Leadership of UOEAP Universitywide
Director Associate Director Academic Dean Chief
Administrative Officer
UOEAP Committees
13
Administrative Services

• Purchasing
• Office services
• Travel arrangements
• Hospitality coordination
• Emergency preparedness

14
Human Resources

• Hiring processes
• Benefits and resources
• Payroll
• Personnel concerns
• Study Center HR concerns

HR website
15
Regions
Region I Continental Europe Region II African
and Asia Region III Programs in English Region
IV Programs in Spanish and Portuguese
16
Academics

• Coursework and grades
• Oversight and implementation of academic policies
  and procedures
• Permanent Academic Records office
• Resource for academic information

17
Operations

• Communication between students, study centers,
  campus offices
• Application and acceptance processes
• Logistical arrangements
• Student health and safety

18
Budget Finance

• Study Center Finance
• Student Finance
• University Office Finance

19
Reciprocity

• Students, faculty and advanced scholars from over
  150 institutions in approximately 35 countries
• 1100 international students are placed and
  enrolled every year at 8 UC campuses

20
Academic Development

• Program Development Academic Integration
• Cross-Regional Policy Analysis Coordination
• Agreements
• Academic Records

Program Development Webpage
Academic Integration Webpage
21
SMC
(Strategic Marketing and Communications)

• SMC print publications
• SMC digital publication
• SMC research
• Public relations

Research Webpage
22
IT

• IT network at UOEAP
• Remote technical support for the Study Centers
• UOEAP database systems (SPOT)
• Data-driven web tools (Online Application, Course
  finder, and Program Wizard)

23
UOEAP Special Projects

• Academic Integration
• Automation Project
• Office Move

Academic Integration Webpage
24
Orientation Overview
INTRODUCTION THE EAP ORGANIZATION POLICIES AND
GUIDELINES RESOURCES AND INCENTIVES
25
Personnel Policies
Types of Appointment Compensation Policies Leave
Policies
26
Office Guidelines and Etiquette
Hours Breaks Dress Code Email/Internet
Usage Telecommuting Parking and Transportation
27
Health and Safety
Alcohol and other Drug Policy General Safety
Emergency Procedures
28
Office Resources
29
Administrative Services
30
Help desk
31
Human Resources UOEAP
Debbie Pichla, Interim Director Phone [phone]
ICL 155 Heidi Seward, HR Analyst Phone
893-2463 ICL 103 Perla Pineda, HR
Payroll Phone [phone] ICL 191
32
Confidentiality FERPA
33
Facilities

• Kitchen/Recycling
• Mail Room
• Conference Rooms/Admin facilities
• Gym, etc
• Departmental Areas

34
Orientation Overview
INTRODUCTION THE EAP ORGANIZATION POLICIES AND
GUIDELINES RESOURCES AND INCENTIVES
35
UOEAP Resources Incentives

• Professional Development
• Target of Opportunity Grants
• Brown Bag Lunches

36
Professional Training and Development

• Training and Development courses
• through UCSB Human Resources
• UCSB extension courses
• concurrent enrollment
• UCSB reduced fee enrollment

Human Resources UCSB http//hr.ucsb.edu/
UCSB extension http//www.extension.ucsb.edu/
37
Academic Staff Assistance Program (ASAP-UCSB HR)

• FREE Counseling Referral Services including
  work, personal, health or financial related
  issues
• Skill development workshops
• Learn at Lunch educational program
• ASAP Classes educational program

ASAP webpage http//hr.ucsb.edu/ASAP/index.htm
38
HR Employee Labor Relations

• Bargaining Units CUE
• (Coalition of University Employees)
• ASAP (UCSB-HR)
• UCSB Affirmative Action Office
• Sexual Harassment Complaint Center
• (UCSB Womens Center)
• Universitywide Whistleblower Hotline
• (1 800 403 4744)

39
UOEAPNew Employee Orientation
Welcome-Willkomen-Yo koso-Welkom-Vítejte
Bievenue-Haere mai-Fáilte-Bienvenidos