LRP Orientation Session

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LRP Orientation Session

• NCCCS Advanced Planning Funds Project

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Terminology changes

• External Focus Groups will now be referred to as
  Listening Forums
• CCbenefits Regional Check-up Reports will now be
  referred to as Regional Scan Program Reports
• Web site documentation will be adjusted
  accordingly

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Session Outcomes

• Explain the Advanced Planning Funds Project
• Examine discuss LRP Guidelines
• Explain CCbenefits Regional Scan Program Report
• Explain collection of qualitative Internal
  External data
• Explain data triangulation and development of Key
  Implications
• Explain enrollment projection procedures
• Discuss what colleges can do now
• Examine existing college documentation

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Funding for Facilities

• Fiscal Resources identified as Critical Issue in
  2007-09 NCCCS Strategic Plan
• Monies needed for salaries, technology,
  facilities
• Current process for acquiring facilities funds
• Facility Equipment Grant Funds Solicitation
  Process
• Local bond referendums
• Occasional statewide bond referendums
• NCCCS has poor record
• No ongoing, systematic, data-based effort to
  build case for facilities needs based on
  projected enrollment growth, industry demand,
  program need
• For the first time Legislature is making
  available funds to be used toward this effort

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Big Picture

• Develop a prioritized list of projects for a
  comprehensive System Capital Request
• Make the Facility and Equipment Grant
  solicitation process more equitable
• Establish good practice
• College flexibility built into the process
• Substance versus style no fixed format
• Bottom line LRP contains Checklist elements

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LRP Checklist

• Seven primary checklist components
• Adjust them to fit your college
• Focus on achieving the outcome

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Planning Committee

• Use a broad based committee comprised of faculty,
  staff administrators
• Use existing committees if truly broad based
• Colleges free to call committees by whatever name
  is appropriate
• Outcome Faculty staff are directly engaged in
  developing the LRP

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Collect Analyze Regional Trend Data

• Service area trend projections
• CCbenefits Regional Scan Program Report
• Includes demographic, educational, economic, and
  limited program gap analysis for each individual
  college service area
• Definition of college service area
• Reports available in PDF form by the end of
  October 2007
• Outcome All NCCCS colleges use consistent and
  comparable trend data in developing LRPs

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Enrollment Projections

• Colleges provide program enrollment projections
  for curriculum, continuing education basic
  skills
• Enrollment projection formula provided
• Analyze data within the community context
• Colleges can begin collecting analyzing this
  data now
• Outcome All NCCCS colleges use consistent and
  comparable enrollment data in developing LRPs

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Results of Internal Program Planning Surveys

• Collect analyze faculty staff input regarding
  predicted growth of new existing programs
• Survey templates developed
• Select the most convenient collection method
• Paper surveys
• Online surveys
• Email
• Outcome Faculty and staff the people perhaps
  the most familiar with college programs are
  involved in projecting program growth and demand

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Internal Program Planning Surveys

• Provide to respondents
• Explanation of why information is being collected
  and how it will be used
• Listing of existing programs use discretion
  regarding program detail purpose is to let
  respondents know what already exists
• Curriculum
• Continuing Education
• Basic Skills

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Program Planning Survey Questions

• Existing programs training
• Identify (from list) programs, training
  opportunities (including basic skills) projected
  to grow in the 2007-2012 period.
• To what degree do you anticipate enrollment to
  grow? Minimal (lt10), Moderate (between 10
  30), Maximum (gt30)
• Does space currently exist to accommodate
  projected growth?
• If yes, will existing space need to be renovated?
• If additional space is needed, what type of
  space
• Classroom space
• Lab/Shop space
• Office space

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Program Planning Survey Questions

• New programs training
• Identify new instructional programs or training
  opportunities (including basic skills) projected
  for the 2007-2012 period
• What level of enrollment might be expected?
  Minimal (lt10 students), Moderate (between 10 30
  students), Maximum (gt30 students)
• Does space currently exist to accommodate
  projected growth?
• If yes, will existing space need to be renovated?
• If additional space is needed, what type of
  space
• Classroom space
• Lab/Shop space
• Office space

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List of External Listening Forum Participants

• Engage representatives from key community
  stakeholder groups in reviewing and responding to
  collected data
• Lay Advisory Groups a good foundation
• Suggested stakeholder groups
• Health care
• Public Education
• Local Colleges Universities
• Small Business
• Local Government Chambers of Commerce
• Manufacturing
• Agriculture
• Social Services
• Churches
• Outcome External validation of collected data

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Listening Forum Protocol

• Number of Listening Forums depends on college
  size
• Select convenient date, time location
• Best to schedule event in a location that will
  accommodate round tables
• Assign college facilitator and note taker at each
  table
• Suggested Listening Forum Agenda
• President describes purpose of the Forum
• Present collected data CCbenefits report
  enrollment projections faculty staff
  projections
• Pre-select a few stakeholder opening comments
• Adjourn to table discussions

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Listening Forum Protocol

• Facilitators introduce discussion questions
• General reaction to the data colleges analysis
  of data? e.g. Did we get it right?
• What existing programs or training opportunities
  does the college need to expand?
• What new programs or training opportunities does
  the college need to add?
• Note takers record comments may want to limit
  roundtable discussion to 30 to 45 minutes
• Open floor to additional stakeholder comments
• Summary closing remarks from the College
  President or designee

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Listening Forum Analysis

• Small group and public comments consolidated and
  analyzed
• Do attendees agree with the data? The colleges
  analysis of the data?
• Existing programs training opportunities
  identified as having growth potential.
• New programs training opportunities that need
  to be added.
• Outcome External validation of collected data

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List of Key Implications

• Planning Committee studies, analyzes
  triangulates data
• CCbenefits and enrollment projection data
• Results of internal surveys
• Listening Forum analysis
• Planning Committee looks for areas of agreement
  or overlap among all data sources
• Develop a list of Key Implications
• Submit Key Implications to faculty and staff for
  comment
• Final edits are made
• Outcome A consistent and systematic approach is
  used to cull a list of valid implications

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Data Triangulation

• CCbenefits report
• Enrollment Projections
• Internal Program Planning Surveys
• External Listening Forums

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Key Implications

• Consensus across all data sources regarding
• Enrollment growth potential
• Population growth
• Educational level
• HS graduates
• Program areas with the most predicted growth
  (decline)
• Curriculum
• Continuing Education
• Basic Skills
• Gap analysis
• What facilities space needs are suggested by
  the final implications

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Enrollment Projection Models

• Mr. Keith Brown
• NCCCS Associate VP for Planning, Accountability,
  Research Evaluation

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Linking the LRP to the FMP

• Mr. Tom Hunter
• NCCCS System Facilities Engineer

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Distribution of Funds

• Ms. Sharon Rosado
• NCCCS Administrative and Facility Services
  Manager

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What can colleges do now?

• Form Planning Committees
• Identify broad based membership
• Identify Chair/Project Leader
• Conduct Orientation with Committee members
• Organize Listening Forums
• Identify community stakeholders
• Determine convenient date, time location
• Identify Small Group facilitators Record
  Keepers
• Invite community stakeholders
• Select enrollment projection model
• Collect (if necessary) data
• Analyze data
• Begin Conducting Internal Surveys

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Review of Existing Documentation

• Mr. Keith Brown
• Dr. Betty Adams