MARC21 for Serial CheckIn

1
MARC21 for Serial Check-In

• General Review

2
Objectives

• Review key MARC21 bibliographic fields for serial
  check-in
• Review basic standards for recording serial
  volume holdings in MFHD

3
MARC21 Bibliographic Record

• Fields used for identification
• Fields used for determining enumeration and
  chronology
• Fields used for determining frequency

4
Is It a (Print) Serial?

• Check the Leader
• Type of Record a Language material
• Bibliographic Level s Serial
• Make sure its not electronic
• No 007 c
• No 006 m

5
Identification Numbers Titles

• 022 International Standard Serial Number (ISSN)
• 130 Uniform title
• 245 Title as it appears on the items chief
  source (usually the cover) watch out for
  physical format (h)
• 246 Variant titles

• 260 Place/Publisher (CAUTION may change over
  time)
• 500 Source of title (where on the item, what
  issue)
• 780/785 Earlier/Later title
• Quick list of tag labels Press F2

6
Enumeration/Chronology in the Bibliographic Record

• 362 0_ a Vol.1, no. 1 (Jan. 2005)-
• 500 __ a Description based on Bd.2, Nr. 1 (Jan.
  2006) title from cover.
• 515 __ a Vols. 11-20 also called 2nd ser., v.
  1-10 v. 21-28, 3rd ser., v. 1-8.
• 525 __ a Vols. for 1961- kept up to date by
  midyear supplements.

7
Basic Standards for Recording Volume Holdings in
MFHD

• Variable fields used to record volume holdings
• What to record level of detail
• Punctuation

8
Serial Volume Holdings

• Record permanent serial volume holdings in MFHD
• 866 41 80 a volumes
• 867 41 80 a supplements
• 868 41 80 a indexes
• IMPORTANT indicators for permanent holdings must
  be 41 not __

9
866 What to Record

• Record volume number (enumeration) followed by
  coverage (chronology)
• Precede the volume number with the caption if
  there use standard abbreviations for the caption.

10
866 How to Record

• Caption, numbering style, and chronology should
  be derived from the bibliographic record (see
  362, 500 Description based on )
• BUT record at volume level unless there are gaps
• If chronological designation is not in 362/500,
  it can be taken from other sources in the issue
• Express volume holdings as a range unless there
  are gaps
• Use standard punctuation, spacing, abbreviations

11
Punctuation Spacing (1)

• Use parentheses around chronology. EXCEPTION if
  a year is used as the designation, e.g. an annual
  report, parentheses are not used
• Spacing generally no spaces before and after
  punctuation
• Colons use colons to separate different levels
  of enumeration and chronology

12
Punctuation Spacing (2)

• Comma use to indicate gaps (missing issues,
  missing volumes)
• Hyphen use to express an unbroken range never
  use hyphen to indicate volume holdings are
  ongoing v.1no.1(2002)-
• Slash numbering or coverage in a physical unit
  overlaps t.1(1953/1954)

13
866 Examples (1)

• 500 Description based on v. 2, no. 1 (Apr. 2006)
• If all issues of v. 2 are held 866 41 80 a
  v.2(2006)
• If all issues of v. 2, v.3 v. 4 are held866
  41 80 a v.2(2006)-v.4(2008)
• When there are gaps, use a comma start a new
  866866 41 80 a v.2no.1(2006Apr.),866 41 80
  a v.2no.3(2006Sept.)

14
866 Examples (2)

• Annual reportBIB 362 0_ a 1984-MFHD 866 41
  80 a 1995-2007
• Combining gaps with ranges866 41 80 a
  Bd.1(2000)-Bd.3(2002)866 41 80 a
  Bd.4Pt.1(2003Winter)- Bd.3Pt.3(2003Som
  mer),866 41 80 a Bd.5(2004)-Bd.6(2005)

15
867 suppl / 868 index Examples

• 866 41 80 a v.14(1914)867 41 80 a
  v.14suppl.
• 867 41 80 a v.18suppl.2(1918June 1)
• 867 41 80 a v.31suppl.-v.35suppl.
• 868 41 80 a v.1/12(1900/1911)868 41 80 a
  v.13/24(1912/1923)

16
AACR2 Abbreviations

• Link to AACR2 abbreviations on Cataloging at
  Yale Tools and Resourceshttp//www.library.yale
  .edu/cataloging/toolscataids.htm

17
Frequency Basics

• Current frequency is entered in 310
• Former frequency is entered in 321
• If serial record lacks a 310, it should be added
• 008 Frequency code should match 310
• If frequency changes, account for the change by
  updating 310/321/008
• Some acquisitions staff are authorized to do
  310/321 updates

18
Frequency Terms

• AnnualBiennial (every two years)Bimonthly
  (every two months)Biweekly (every two
  weeks)DailyIrregularMonthlyQuarterly

• Semiannual (twice a year)Semimonthly (twice a
  month)Semiweekly (twice a week)Three times a
  weekThree times a monthThree times a
  yearTriennial (every three years) Weekly

19
Qualifiers

• The frequency term is qualified if there is a
  stated irregularity in the publication pattern
  the qualification term is entered in
  parentheses.310 __ a Monthly (except
  July-Aug.)310 __ a Biweekly (Sept.-June)310 __
  a Biweekly (during the school year)310 __ a
  Weekly (monthly Jan.-July)

20
310/321 Examples

• Frequency changes from quarterly to monthly310
  __ a Monthly, b Oct. 2004-321 __ a Quarterly,
  b winter 1985-summer 2004

21
For More Information

• Standards for Recording Serial Volume
  Holdingshttp//www.library.yale.edu/cataloging/O
  rbis2Manual/serialmfhd.htmhttp//www.library.yale
  .edu/cataloging/Orbis2Manual/serialmfhdsuppl.htm
• ASG Page (See Training section)http//www.library
  .yale.edu/asg/
• E-mail/Phonesteven.arakawa_at_yale.edu2-8286