Title: Title I Audit Compliance FollowUp
1Title I Audit Compliance Follow-Up
- A training presented by the
- Department of NCLB/Federal Grants
2Objectives
- Review newly implemented audit procedures
- Provide technical assistance to schools regarding
State Work Papers - Practice answering typical audit-like questions
- Assist Title I contacts with their role in
preparing schools for a State audit
3Monthly Audit Procedures
Completing Checklist
- Locate checklist on NCLB/Audit Compliance website
- Select correct checklist for month and type of
school - Use N/A when it does not apply to school for that
month - Use NO when it does apply to school, but
documentation is not in audit files
4Monthly Audit Procedures
Submitting Checklist
- Submit by clicking Submit by Email button and
print a copy - Select Desktop Application if computer is set up
for Outlook - If unable to submit automatically, save file and
send as an attachment to Amy Barningham - Email confirmation will be sent upon receipt of
checklist - Items indicated as YES on checklist should be
readily available in the appropriate color folder
in the audit box at any given time
5Monthly Audit Procedures
Looking Ahead
- Key items for November include SIP/SWP, Family
Involvement requirements, HQ list - Key items for December include paraprofessional
documentation and SES students - Key items for January include Attestation Letter,
tutorial documentation, coaches documentation - Breeze presentation for February-May requirements
6Monthly Audit Procedures
Looking Ahead
- Changes to monthly checklist
- Split-Funded Logs Highly Qualified Notification
- P-Cards
- Remember to check newsletter on main page of NCLB
website for updates Super Sleuth - Use the resources under the Audit Compliance tab
to assist with questions - Submit follow-up form (part I) by December 5 with
required documentation to Amy Barningham
7Preparing for an Audit
Types of Audits
- Program
- Financial
- KPMG, State, and Federal
- State audit schedule in the fall of 2010
8Preparing for an Audit
Needs Assessment and State Work Papers
- Needs Assessment
- Family Involvement
- LEA technical assistance for Comprehensive Needs
Assessment (CNA) - LEA technical assistance for development of
SIP/SWP and SINI plans - Highly Qualified personnel
- 2008-2009 State Work Papers
9Preparing for an Audit
State Work Papers and NCLB Law
- 11 Areas of Compliance
- District responsible for all 11 areas
- Schools respond to 8 areas
- Emphasis on (A) Needs Assessment, (F)
School Improvement and (K) Parental Involvement
10Needs Assessment, Program Planning and Evaluation
- Compliance Item AIA-2 The Local Educational
Agency (LEA) must use assessments to - assist in diagnosis, teaching, and learning in
the classroom to enable low-achieving students to
meet the state academic achievement standards - determine what revisions are needed to the Title
I program and - identify students who may be at risk of reading
failure. - School Level Questions
- How did the school use the results of academic
assessments to improve instruction and the
educational program? - How were decisions made regarding changes to
instruction and the educational program?
11Needs Assessment, Program Planning and Evaluation
- Responses
- We use a variety of testing results to help us
plan instruction to meet the needs of our
students. Not only do we use FCAT results, we
use diagnostic, DIEBELS, and even classroom
testing. Our District has a comprehensive tool
called EDW (Educational Data Warehouse) which
provides numerous data reports. In our Learning
Team Meetings, we usually dissect the data to
plan instruction to meet the needs of all of our
students. - We make decisions as a grade level team with the
guidance of our Reading and Math Coaches and our
Learning Team Facilitator. In addition, our
school uses data to drive the professional
development. If our students are struggling in
Number Sense, we look for research-based PD that
will assist teachers with the instruction in this
area.
12Needs Assessment, Program Planning and Evaluation
- Compliance Item AIA-4 The Local Educational
Agency (LEA) must ensure that schoolwide programs
conduct a comprehensive needs assessment (CNA) of
the entire school, including taking into account
the needs of migratory children, which is based
on student achievement related to the state
academic content standards and the state academic
achievement standards. - School Level Questions
- Describe the technical assistance or guidance
that the LEA provided in regards to conducting a
CNA for the school. - What information was used in the CNA?
- What kind of technical assistance was provided
regarding the development of the schoolwide plan?
13Needs Assessment, Program Planning and Evaluation
- Responses
- Research and Evaluation has created the
Educational Data Warehouse where we can assess
data to assist us in determining our students
weaknesses. Marc Baron, the Director, has trained
administrators regarding the types of reports
available and how to interpret the data. Our
Restructuring Team helps us determine targets
based on the data. In addition, we have a
Learning Team Facilitator who meets with teachers
and our administrators to assist us in
determining our needs and how to reach
proficiency. - We use AYP reports and FCAT scores to complete
our initial assessment. Throughout the year we us
District SSS Diagnostics, SRI, and DIEBELS to
analyze our students academic needs. - My Principal and the SAC Chairperson attended a
workshop presented by the School Improvement
Department. We also used the departments
website. Our Title I Specialist assisted us in
being sure we included the components and
elements. Both the School Improvement and Title I
offices did a review of our plan and gave us
feedback to assist us with making our plan
compliant with the law.
14Needs Assessment, Program Planning and Evaluation
- Compliance Item AIA-5 The Local Educational
Agency (LEA) must ensure that schoolwide program
plans describe how - the school will implement the ten (10) components
of the plan - resources are used from Title I and other
sources and - schools will provide academic achievement results
to parents in a language they can understand. - School Level Questions
- What fiscal resources were used to support
implementation of the schoolwide plans? - How were parents notified of academic achievement
results? Were these results provided in a
language understandable to parents?
15Needs Assessment, Program Planning and Evaluation
- Responses
- We have our Title I and School Improvement
funds. We also received a grant from the PEW
Foundation. Since we went up a letter grade we
also had some A monies that we used to support
our programs. - The parents received a copy of their childs
FCAT test scores at the end of the school year
last year. At our parent conferences we discussed
their childs SSS diagnostic results. The
students report card (elementary) indicates
whether a student is performing on or above grade
level, less than one year below grade level, or
more than a year below on or above. Parents
receive report cards three times a year for their
elementary students. We also send home SRI
results which indicates the reading level of the
students. The FCAT results and report are
distributed in a language the parents can
understand.
16Needs Assessment, Program Planning and Evaluation
- Compliance Item AIA-6 The Local Educational
Agency (LEA) must ensure that schools operating
schoolwide programs annually evaluate the
implementation of, and results achieved by,
schoolwide program schools to determine whether
the program was effective in increasing the
achievement of students and use the results to
revise the schoolwide plan, if necessary. - School Level Questions
- Describe the technical assistance or guidance
provided by the LEA regarding the evaluation of
your schoolwide program. - When were evaluations of schoolwide programs
conducted? - What data were used in your evaluation?
- How were the results used?
17Needs Assessment, Program Planning and Evaluation
- Responses
- We use our test data, provided by the District,
to help us determine if our strategies are
improving student achievement. The District
surveys teachers and parents to determine how
well schools are doing. In addition, the
District website has a host of many support
documents that assist us with monitoring our
plan. - We monitor our SIP/SWP throughout the year
during SAC meetings. We also address our plan
during Learning Team Meetings. - We use AYP reports and FCAT scores to complete
our initial assessment. Throughout the year we us
District SSS Diagnostics, SRI, and DIEBELS to
analyze our students academic needs. - We use the results to determine our needs and
modify our strategies to improve student
achievement. Ineffective strategies are removed
and successful ones are tweaked. We then plan
professional development opportunities to support
the strategies.
18Areas Addressed Another Time
- (B) Activities- Staff Interview
- (F) School Improvement May Meeting
- (H) Reporting Outcomes May Meeting
- (I) Programmatic Use of Funds Staff Interview
- (J) Budget Staff Interview
19Break Time
- Take a breather.
- We start in 10 minutes.
20Parental Involvement
- Its Your Turn Group Activity
- Break up into teams. Each team will be assigned
a compliance item. - Use the chart paper to answer each question
supporting your compliance item. - Be prepared to share compliance and responses to
question with entire group. - Use 20 minutes to complete activity.
21Parental Involvement
- Compliance Item KIA-1 The Local Educational
Agency (LEA) must - reserve at least one (1) percent of its Title I
allocation for parental involvement activities,
unless the amount would be less than 5,000 - involve parents of children in Title I schools in
decisions regarding how the set-aside is
allotted - determine and reserve an equitable portion to
provide services to parents of eligible private
school students and - distribute at least 95 percent of the 1 percent
of the remainder to its Title I schools for
parental involvement. - Parent Questions
- How has the one (1) percent set-aside for
parental involvement been used? - How were you involved in decisions on allocations?
22Parental Involvement
- Compliance Item KIA-2 The Local Educational
Agency (LEA) must develop a written parental
involvement policy/plan that describes how the
LEA shall - involve parents in the joint development of the
policy/plan and the process of school review and
improvement - provide the coordination and technical assistance
necessary to plan and implement effective
parental involvement activities - build the schools and parents capacity for
strong parental involvement - coordinate and integrate parental involvement
strategies with other federal programs and - involve parents in the activities and ensure that
policy/plan was distributed to parents of
participating children. - LEA and School Level Questions
- How was the parental involvement policy/plan
developed? How were decisions made on activities
to be implemented? - How did the LEA distribute its parental
involvement policy/plan to parents, schools, and
the community? - What role did the LEA and school play in the
implementation of the components described in the
parental involvement policy/plan? - Parent (including LEP parents) Questions
- Are you aware of the LEAs parental involvement
policy/plan? Have you received a copy of the
LEAs parental involvement policy/plan? When? - What role did you play in the development of the
components described in LEAs parental
involvement policy/plan?
23Parental Involvement
- Compliance Item KIA-3 The Local Educational
Agency (LEA) must ensure that each Title I school
has a written parental involvement policy/plan
that (A) was jointly developed and agreed upon
with parents (B) is updated periodically and
(C) is distributed to parents of Title I students
and made available to the local community.
Parents shall be notified of the policy in an
understandable and uniform format and, to the
extent practicable, in a language the parents can
understand. Such policy shall include the
components as described in Section 1118(b-f). - School Level Questions
- What prompted the revisions of the school
parental involvement policy/plan? When was it
last revised? - How did the school provide copies of the parental
involvement policy/plan to parents? - How and when was the school parental involvement
policy/plan distributed to parents? the
community? - What role did parents play in the development and
revision of the school parental involvement
policy/plan? - Parent Questions
- Did you have access to or receive a copy of your
childs school parental involvement policy/plan?
If Yes, when? - Did you understand your rights based on the
parental involvement policy/plan? - Was the parental involvement policy/plan in a
format and language that you understood? - Did you have opportunities for input?
24Parental Involvement
- Compliance Item KIA-4 The Local Educational
Agency (LEA) must ensure that Title I schools - convene an annual meeting
- offer a flexible number of meetings
- involve parents, in an organized, ongoing, and
timely way, in the planning, review, and
improvement of the programs and - provide parents with timely information about
programs, a description of curriculum, forms of
academic assessment used to measure student
progress, expected proficiency students are
expected to meet, and, if requested by parents,
opportunities to provide input on their childs
education. - School Level Questions
- How did parents learn about the standards their
children are expected to achieve? - How did parents learn about the assessments their
children are expected to take and the
implications of assessment results? - How were parents involved in the planning,
review, and revisions to schoolwide programs? - Parent Questions
- What kinds of activities did you participate in
this year at your school? - Do you know what the Title I program is?
- Can you explain the achievement standards/levels
your child is expected to attain? - Can you explain the assessments that are given at
your school?
25Parental Involvement
- Compliance Item KIA-5 The Local Educational
Agency (LEA) must ensure that Title I schools
implement the written parental involvement
policy/plan, including parental involvement
activities that build the capacity of parents to
improve their students academic achievement. - School Level Questions
- What kinds of building capacity activities were
offered to parents? - How did these activities support student
achievement? - Parent Questions
- What kinds of activities were provided to you to
help improve the academic achievement of your
child? - When were these activities offered?
- How were you notified of these activities?
26Parental Involvement
- Compliance Item KIA-6 The Local Educational
Agency (LEA) must ensure that each participating
school has jointly developed a school-parent
compact with the parents of participating
students that - describes the schools responsibility to provide
high quality curriculum and instruction in a
supportive and effective learning environment - addresses the importance of ongoing communication
between teachers and parents and - describes the ways in which each parent will be
responsible for supporting their childs
learning. - School Level Questions
- Who was involved in the development of the
compacts? - When and how were these compacts developed and/or
revised? - How are the compacts used?
- When and how often are the compacts used?
- Parent Questions
- Can you describe the school-parent compact?
- How were you notified of the compact?
27Parental Involvement
- Compliance Item KIA-7 The Local Educational
Agency (LEA) and schools must inform parents of
the existence of Parent Information and Resource
Center(s) (PIRC), if such a center exists in the
geographic region. - Parent Questions
- Can you tell me about the state PIRC?
- Have you ever participated in any activities
sponsored by the PIRC? If, Yes, which ones?
28Parental Involvement
- Compliance Item KIA-8 The Local Educational
Agency (LEA) must - conduct with parents an annual evaluation of the
content and effectiveness of the LEA's parental
involvement policy/plan in improving the academic
quality of schools funded under this part and
identifying barriers to greater participation by
parents in authorized activities - use the findings to design more effective
strategies and - revise the parental involvement policy/plan, if
necessary. - School Level Questions
- Describe the procedures for the annual evaluation
of the school parental involvement policy/plan.
How were parents involved in the evaluation? - How and when were decisions made regarding
revisions to the policy/plan? - What evidence is there that shows parental
involvement activities resulting in improved
learning for students and parents? - Parent Questions
- Describe how the parental involvement policy/plan
was evaluated? - Are you aware of how and when revisions are made
to the policy/plan?
29Parental Involvement
- Compliance Item KIA-9 The Local Educational
Agency (LEA) must provide timely notice and
information under the Parents' Right-to-Know
requirement in an understandable and uniform
format and, to the extent practicable, in a
language that the parents can understand. NOTE
Parents' Right-to-Know refers to the right to
request information on the professional
qualifications of teachers and paraprofessionals.
- School Level Questions
- How did the school ensure that the Parents'
Right-to-Know requirement was being met whereby
all parents of Title I students were informed of
their rights? - How did the school ensure that all Title I
schools provided the information required to
individual parents? What method(s) were used to
disseminate this information? - How did the school respond to requests from
parents? - Parent Questions
- Did you receive notification that you may request
information regarding the qualifications of your
childs teacher and if they are provided services
by paraprofessionals?
30Parental Involvement
- Compliance Item KIA-10
- The Local Educational Agency (LEA) must ensure
that schools receiving Title I funds provide the
following to individual parents - information on the childs level of achievement
in each of the state academic assessments and - information when their child has been assigned
to, or has been taught by, a non-highly qualified
teacher for four (4) or more consecutive weeks. - School Level Questions
- How did the school ensure that the four-week
notification requirement was met whereby all
parents of Title I students in the schools are
informed of their rights? - What method of dissemination was used for the
requirement?
31Highly Qualified
- Compliance Item LIA-1 The Local Educational
Agency (LEA) must ensure that all teachers and
instructional paraprofessionals working in
schools, funded wholly or in part with Title I,
Part A, meet the statutory requirements of being
highly qualified. - School Level Questions
- How did the school ensure that all
paraprofessionals met the highly qualified
requirements at the time of hire? - How did the school document that you are in
compliance with this requirement?
32Highly Qualified
- Compliance Item LIA-2 The Local Educational
Agency (LEA) ensures that all paraprofessionals
working in schools funded with Title I, Part A,
who provide instructional services to students,
work under the direct supervision of a teacher. - School Level Questions
- How did the school ensure that paraprofessionals
work under the direct supervision of a teacher? - How were paraprofessionals schedules determined?
- Did teachers and paraprofessionals plan together?
33Tips On Training Staff Members
- Faculty Meeting Snippets
- Principals Weekly Message
- Title I Newsletter/Email
- Grade Chair Meetings
- Bulletin Boards
34Follow-UpActivities
35Staff Interview
36Its a Wrap
- Questions
- Reminders
- Evaluation