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Title I Audit Compliance FollowUp

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Title: Title I Audit Compliance FollowUp


1
Title I Audit Compliance Follow-Up
  • A training presented by the
  • Department of NCLB/Federal Grants

2
Objectives
  • Review newly implemented audit procedures
  • Provide technical assistance to schools regarding
    State Work Papers
  • Practice answering typical audit-like questions
  • Assist Title I contacts with their role in
    preparing schools for a State audit

3
Monthly Audit Procedures
Completing Checklist
  • Locate checklist on NCLB/Audit Compliance website
  • Select correct checklist for month and type of
    school
  • Use N/A when it does not apply to school for that
    month
  • Use NO when it does apply to school, but
    documentation is not in audit files

4
Monthly Audit Procedures
Submitting Checklist
  • Submit by clicking Submit by Email button and
    print a copy
  • Select Desktop Application if computer is set up
    for Outlook
  • If unable to submit automatically, save file and
    send as an attachment to Amy Barningham
  • Email confirmation will be sent upon receipt of
    checklist
  • Items indicated as YES on checklist should be
    readily available in the appropriate color folder
    in the audit box at any given time

5
Monthly Audit Procedures
Looking Ahead
  • Key items for November include SIP/SWP, Family
    Involvement requirements, HQ list
  • Key items for December include paraprofessional
    documentation and SES students
  • Key items for January include Attestation Letter,
    tutorial documentation, coaches documentation
  • Breeze presentation for February-May requirements

6
Monthly Audit Procedures
Looking Ahead
  • Changes to monthly checklist
  • Split-Funded Logs Highly Qualified Notification
  • P-Cards
  • Remember to check newsletter on main page of NCLB
    website for updates Super Sleuth
  • Use the resources under the Audit Compliance tab
    to assist with questions
  • Submit follow-up form (part I) by December 5 with
    required documentation to Amy Barningham

7
Preparing for an Audit
Types of Audits
  • Program
  • Financial
  • KPMG, State, and Federal
  • State audit schedule in the fall of 2010

8
Preparing for an Audit
Needs Assessment and State Work Papers
  • Needs Assessment
  • Family Involvement
  • LEA technical assistance for Comprehensive Needs
    Assessment (CNA)
  • LEA technical assistance for development of
    SIP/SWP and SINI plans
  • Highly Qualified personnel
  • 2008-2009 State Work Papers

9
Preparing for an Audit
State Work Papers and NCLB Law
  • 11 Areas of Compliance
  • District responsible for all 11 areas
  • Schools respond to 8 areas
  • Emphasis on (A) Needs Assessment, (F)
    School Improvement and (K) Parental Involvement

10
Needs Assessment, Program Planning and Evaluation
  • Compliance Item AIA-2 The Local Educational
    Agency (LEA) must use assessments to
  • assist in diagnosis, teaching, and learning in
    the classroom to enable low-achieving students to
    meet the state academic achievement standards
  • determine what revisions are needed to the Title
    I program and
  • identify students who may be at risk of reading
    failure.
  • School Level Questions
  • How did the school use the results of academic
    assessments to improve instruction and the
    educational program?
  • How were decisions made regarding changes to
    instruction and the educational program?

11
Needs Assessment, Program Planning and Evaluation
  • Responses
  • We use a variety of testing results to help us
    plan instruction to meet the needs of our
    students. Not only do we use FCAT results, we
    use diagnostic, DIEBELS, and even classroom
    testing. Our District has a comprehensive tool
    called EDW (Educational Data Warehouse) which
    provides numerous data reports. In our Learning
    Team Meetings, we usually dissect the data to
    plan instruction to meet the needs of all of our
    students.
  • We make decisions as a grade level team with the
    guidance of our Reading and Math Coaches and our
    Learning Team Facilitator. In addition, our
    school uses data to drive the professional
    development. If our students are struggling in
    Number Sense, we look for research-based PD that
    will assist teachers with the instruction in this
    area.

12
Needs Assessment, Program Planning and Evaluation
  • Compliance Item AIA-4 The Local Educational
    Agency (LEA) must ensure that schoolwide programs
    conduct a comprehensive needs assessment (CNA) of
    the entire school, including taking into account
    the needs of migratory children, which is based
    on student achievement related to the state
    academic content standards and the state academic
    achievement standards.
  • School Level Questions
  • Describe the technical assistance or guidance
    that the LEA provided in regards to conducting a
    CNA for the school.
  • What information was used in the CNA?
  • What kind of technical assistance was provided
    regarding the development of the schoolwide plan?

13
Needs Assessment, Program Planning and Evaluation
  • Responses
  • Research and Evaluation has created the
    Educational Data Warehouse where we can assess
    data to assist us in determining our students
    weaknesses. Marc Baron, the Director, has trained
    administrators regarding the types of reports
    available and how to interpret the data. Our
    Restructuring Team helps us determine targets
    based on the data. In addition, we have a
    Learning Team Facilitator who meets with teachers
    and our administrators to assist us in
    determining our needs and how to reach
    proficiency.
  • We use AYP reports and FCAT scores to complete
    our initial assessment. Throughout the year we us
    District SSS Diagnostics, SRI, and DIEBELS to
    analyze our students academic needs.
  • My Principal and the SAC Chairperson attended a
    workshop presented by the School Improvement
    Department. We also used the departments
    website. Our Title I Specialist assisted us in
    being sure we included the components and
    elements. Both the School Improvement and Title I
    offices did a review of our plan and gave us
    feedback to assist us with making our plan
    compliant with the law.

14
Needs Assessment, Program Planning and Evaluation
  • Compliance Item AIA-5 The Local Educational
    Agency (LEA) must ensure that schoolwide program
    plans describe how
  • the school will implement the ten (10) components
    of the plan
  • resources are used from Title I and other
    sources and
  • schools will provide academic achievement results
    to parents in a language they can understand.
  • School Level Questions
  • What fiscal resources were used to support
    implementation of the schoolwide plans?
  • How were parents notified of academic achievement
    results? Were these results provided in a
    language understandable to parents?

15
Needs Assessment, Program Planning and Evaluation
  • Responses
  • We have our Title I and School Improvement
    funds. We also received a grant from the PEW
    Foundation. Since we went up a letter grade we
    also had some A monies that we used to support
    our programs.
  • The parents received a copy of their childs
    FCAT test scores at the end of the school year
    last year. At our parent conferences we discussed
    their childs SSS diagnostic results. The
    students report card (elementary) indicates
    whether a student is performing on or above grade
    level, less than one year below grade level, or
    more than a year below on or above. Parents
    receive report cards three times a year for their
    elementary students. We also send home SRI
    results which indicates the reading level of the
    students. The FCAT results and report are
    distributed in a language the parents can
    understand.

16
Needs Assessment, Program Planning and Evaluation
  • Compliance Item AIA-6 The Local Educational
    Agency (LEA) must ensure that schools operating
    schoolwide programs annually evaluate the
    implementation of, and results achieved by,
    schoolwide program schools to determine whether
    the program was effective in increasing the
    achievement of students and use the results to
    revise the schoolwide plan, if necessary.
  • School Level Questions
  • Describe the technical assistance or guidance
    provided by the LEA regarding the evaluation of
    your schoolwide program.
  • When were evaluations of schoolwide programs
    conducted?
  • What data were used in your evaluation?
  • How were the results used?

17
Needs Assessment, Program Planning and Evaluation
  • Responses
  • We use our test data, provided by the District,
    to help us determine if our strategies are
    improving student achievement. The District
    surveys teachers and parents to determine how
    well schools are doing. In addition, the
    District website has a host of many support
    documents that assist us with monitoring our
    plan.
  • We monitor our SIP/SWP throughout the year
    during SAC meetings. We also address our plan
    during Learning Team Meetings.
  • We use AYP reports and FCAT scores to complete
    our initial assessment. Throughout the year we us
    District SSS Diagnostics, SRI, and DIEBELS to
    analyze our students academic needs.
  • We use the results to determine our needs and
    modify our strategies to improve student
    achievement. Ineffective strategies are removed
    and successful ones are tweaked. We then plan
    professional development opportunities to support
    the strategies.

18
Areas Addressed Another Time
  • (B) Activities- Staff Interview
  • (F) School Improvement May Meeting
  • (H) Reporting Outcomes May Meeting
  • (I) Programmatic Use of Funds Staff Interview
  • (J) Budget Staff Interview

19
Break Time
  • Take a breather.
  • We start in 10 minutes.

20
Parental Involvement
  • Its Your Turn Group Activity
  • Break up into teams. Each team will be assigned
    a compliance item.
  • Use the chart paper to answer each question
    supporting your compliance item.
  • Be prepared to share compliance and responses to
    question with entire group.
  • Use 20 minutes to complete activity.

21
Parental Involvement
  • Compliance Item KIA-1 The Local Educational
    Agency (LEA) must
  • reserve at least one (1) percent of its Title I
    allocation for parental involvement activities,
    unless the amount would be less than 5,000
  • involve parents of children in Title I schools in
    decisions regarding how the set-aside is
    allotted
  • determine and reserve an equitable portion to
    provide services to parents of eligible private
    school students and
  • distribute at least 95 percent of the 1 percent
    of the remainder to its Title I schools for
    parental involvement.
  • Parent Questions
  • How has the one (1) percent set-aside for
    parental involvement been used?
  • How were you involved in decisions on allocations?

22
Parental Involvement
  • Compliance Item KIA-2 The Local Educational
    Agency (LEA) must develop a written parental
    involvement policy/plan that describes how the
    LEA shall
  • involve parents in the joint development of the
    policy/plan and the process of school review and
    improvement
  • provide the coordination and technical assistance
    necessary to plan and implement effective
    parental involvement activities
  • build the schools and parents capacity for
    strong parental involvement
  • coordinate and integrate parental involvement
    strategies with other federal programs and
  • involve parents in the activities and ensure that
    policy/plan was distributed to parents of
    participating children.
  • LEA and School Level Questions
  • How was the parental involvement policy/plan
    developed? How were decisions made on activities
    to be implemented?
  • How did the LEA distribute its parental
    involvement policy/plan to parents, schools, and
    the community?
  • What role did the LEA and school play in the
    implementation of the components described in the
    parental involvement policy/plan?
  • Parent (including LEP parents) Questions
  • Are you aware of the LEAs parental involvement
    policy/plan? Have you received a copy of the
    LEAs parental involvement policy/plan? When?
  • What role did you play in the development of the
    components described in LEAs parental
    involvement policy/plan?

23
Parental Involvement
  • Compliance Item KIA-3 The Local Educational
    Agency (LEA) must ensure that each Title I school
    has a written parental involvement policy/plan
    that (A) was jointly developed and agreed upon
    with parents (B) is updated periodically and
    (C) is distributed to parents of Title I students
    and made available to the local community.
    Parents shall be notified of the policy in an
    understandable and uniform format and, to the
    extent practicable, in a language the parents can
    understand. Such policy shall include the
    components as described in Section 1118(b-f).
  • School Level Questions
  • What prompted the revisions of the school
    parental involvement policy/plan? When was it
    last revised?
  • How did the school provide copies of the parental
    involvement policy/plan to parents?
  • How and when was the school parental involvement
    policy/plan distributed to parents? the
    community?
  • What role did parents play in the development and
    revision of the school parental involvement
    policy/plan?
  • Parent Questions
  • Did you have access to or receive a copy of your
    childs school parental involvement policy/plan?
    If Yes, when?
  • Did you understand your rights based on the
    parental involvement policy/plan?
  • Was the parental involvement policy/plan in a
    format and language that you understood?
  • Did you have opportunities for input?

24
Parental Involvement
  • Compliance Item KIA-4 The Local Educational
    Agency (LEA) must ensure that Title I schools
  • convene an annual meeting
  • offer a flexible number of meetings
  • involve parents, in an organized, ongoing, and
    timely way, in the planning, review, and
    improvement of the programs and
  • provide parents with timely information about
    programs, a description of curriculum, forms of
    academic assessment used to measure student
    progress, expected proficiency students are
    expected to meet, and, if requested by parents,
    opportunities to provide input on their childs
    education.
  • School Level Questions
  • How did parents learn about the standards their
    children are expected to achieve?
  • How did parents learn about the assessments their
    children are expected to take and the
    implications of assessment results?
  • How were parents involved in the planning,
    review, and revisions to schoolwide programs?
  • Parent Questions
  • What kinds of activities did you participate in
    this year at your school?
  • Do you know what the Title I program is?
  • Can you explain the achievement standards/levels
    your child is expected to attain?
  • Can you explain the assessments that are given at
    your school?

25
Parental Involvement
  • Compliance Item KIA-5 The Local Educational
    Agency (LEA) must ensure that Title I schools
    implement the written parental involvement
    policy/plan, including parental involvement
    activities that build the capacity of parents to
    improve their students academic achievement.
  • School Level Questions
  • What kinds of building capacity activities were
    offered to parents?
  • How did these activities support student
    achievement?
  • Parent Questions
  • What kinds of activities were provided to you to
    help improve the academic achievement of your
    child?
  • When were these activities offered?
  • How were you notified of these activities?

26
Parental Involvement
  • Compliance Item KIA-6 The Local Educational
    Agency (LEA) must ensure that each participating
    school has jointly developed a school-parent
    compact with the parents of participating
    students that
  • describes the schools responsibility to provide
    high quality curriculum and instruction in a
    supportive and effective learning environment
  • addresses the importance of ongoing communication
    between teachers and parents and
  • describes the ways in which each parent will be
    responsible for supporting their childs
    learning.
  • School Level Questions
  • Who was involved in the development of the
    compacts?
  • When and how were these compacts developed and/or
    revised?
  • How are the compacts used?
  • When and how often are the compacts used?
  • Parent Questions
  • Can you describe the school-parent compact?
  • How were you notified of the compact?

27
Parental Involvement
  • Compliance Item KIA-7 The Local Educational
    Agency (LEA) and schools must inform parents of
    the existence of Parent Information and Resource
    Center(s) (PIRC), if such a center exists in the
    geographic region.
  • Parent Questions
  • Can you tell me about the state PIRC?
  • Have you ever participated in any activities
    sponsored by the PIRC? If, Yes, which ones?

28
Parental Involvement
  • Compliance Item KIA-8 The Local Educational
    Agency (LEA) must
  • conduct with parents an annual evaluation of the
    content and effectiveness of the LEA's parental
    involvement policy/plan in improving the academic
    quality of schools funded under this part and
    identifying barriers to greater participation by
    parents in authorized activities
  • use the findings to design more effective
    strategies and
  • revise the parental involvement policy/plan, if
    necessary.
  • School Level Questions
  • Describe the procedures for the annual evaluation
    of the school parental involvement policy/plan.
    How were parents involved in the evaluation?
  • How and when were decisions made regarding
    revisions to the policy/plan?
  • What evidence is there that shows parental
    involvement activities resulting in improved
    learning for students and parents?
  • Parent Questions
  • Describe how the parental involvement policy/plan
    was evaluated?
  • Are you aware of how and when revisions are made
    to the policy/plan?

29
Parental Involvement
  • Compliance Item KIA-9 The Local Educational
    Agency (LEA) must provide timely notice and
    information under the Parents' Right-to-Know
    requirement in an understandable and uniform
    format and, to the extent practicable, in a
    language that the parents can understand. NOTE
    Parents' Right-to-Know refers to the right to
    request information on the professional
    qualifications of teachers and paraprofessionals.
  • School Level Questions
  • How did the school ensure that the Parents'
    Right-to-Know requirement was being met whereby
    all parents of Title I students were informed of
    their rights?
  • How did the school ensure that all Title I
    schools provided the information required to
    individual parents? What method(s) were used to
    disseminate this information?
  • How did the school respond to requests from
    parents?
  • Parent Questions
  • Did you receive notification that you may request
    information regarding the qualifications of your
    childs teacher and if they are provided services
    by paraprofessionals?

30
Parental Involvement
  • Compliance Item KIA-10
  • The Local Educational Agency (LEA) must ensure
    that schools receiving Title I funds provide the
    following to individual parents
  • information on the childs level of achievement
    in each of the state academic assessments and
  • information when their child has been assigned
    to, or has been taught by, a non-highly qualified
    teacher for four (4) or more consecutive weeks.
  • School Level Questions
  • How did the school ensure that the four-week
    notification requirement was met whereby all
    parents of Title I students in the schools are
    informed of their rights?
  • What method of dissemination was used for the
    requirement?

31
Highly Qualified
  • Compliance Item LIA-1 The Local Educational
    Agency (LEA) must ensure that all teachers and
    instructional paraprofessionals working in
    schools, funded wholly or in part with Title I,
    Part A, meet the statutory requirements of being
    highly qualified.
  • School Level Questions
  • How did the school ensure that all
    paraprofessionals met the highly qualified
    requirements at the time of hire?
  • How did the school document that you are in
    compliance with this requirement?

32
Highly Qualified
  • Compliance Item LIA-2 The Local Educational
    Agency (LEA) ensures that all paraprofessionals
    working in schools funded with Title I, Part A,
    who provide instructional services to students,
    work under the direct supervision of a teacher.
  • School Level Questions
  • How did the school ensure that paraprofessionals
    work under the direct supervision of a teacher?
  • How were paraprofessionals schedules determined?
  • Did teachers and paraprofessionals plan together?

33
Tips On Training Staff Members
  • Faculty Meeting Snippets
  • Principals Weekly Message
  • Title I Newsletter/Email
  • Grade Chair Meetings
  • Bulletin Boards

34
Follow-UpActivities
35
Staff Interview
36
Its a Wrap
  • Questions
  • Reminders
  • Evaluation
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