Common Measures, Youth Elements And Oklahoma Service Link

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Common Measures,Youth ElementsAndOklahoma
Service Link

• Robyn Coman Tami Decker
• Workforce Integrated Programs

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Definitions Have ChangedCustomer Focus Has
Changed
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Focus On Out-of-school YouthThat Are Basic
Skills Deficient
These designations are based on answers given in
demographic screens at time of enrollment.
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What Is An Out-of-school Youth?

• School drop-out
• High school graduate that is skills deficient
• Youth attending post-secondary that is skills
  deficient
• Every youth not attending High School must be
  tested

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Youth ParticipantA Program Participant Is An
Individual Who Is First Determined Eligible And
Then Receives A WIA Youth Program Service In A
Physical Location.
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All Youth Determined Eligible For The Program
That Receive A Service MUST Be Enrolled!!
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Date Of Program ParticipationMust EQUALDate
Of First Program Service
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Sowhat Is a Youth Program Service?
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WIA Youth ActivitiesSuch ASComprehensive
AssessmentCreating An Individual Service
Strategy All But One Of The Program Elements
(Follow-up)
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A Program Service Is Not

• A determination of eligibility
• Self-directed job search that does not result in
  a referral
• Services and activities provided as follow-up
  services
• Regular contact with the participant only to gain
  information pertaining to employment, educational
  status or the need for supportive services
• Sending Youth a newsletter

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Youth Services Are Currently Being Defined, Time
Limits Set And Additional Data Entry Requirements
Outlined!

• Help is on the way!!!

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Sofirst Determined Eligible And Then Received A
Program Funded Service In A Physical Location!
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Exit

• An Exit Occurs When A Participant Has Not
  Received And Is Not Scheduled For A Program Or
  Partner Funded Service For 90 Consecutive
  Calendar Days

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Oklahoma Service Link Tracks Services Across
Workforce Programs
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Across Partner Programs
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How Do You Handle This?

• Move participant to follow up when program
  services are complete
• Enter Follow-up in the Service and Training
  Plan
• Begin follow-up services by documenting with case
  notes on a regular basis

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Follow-up Must Be Documented Regularly With
Detailed Case Notes
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What About The Exit?

• Continue follow-up services for 12 months
  regardless of exit status
• Watch for actual exit, answer exit questions and
  enter appropriate outcomes
• (OSL can help with this)

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WIA Exit Warning Report
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Report 8 Works Also!
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SoThe Exit Date Is Not Necessarily When
Follow Up Starts. The Exit Date Is The Date Of
The Last Program Or Partner Program ServiceAnd
This Means
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You Can No Longer Control Your Exit Dates!
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Other Reasons For Exit(Causes Exclusion From
Performance)

• Participant is institutionalized
• Participant is receiving medical treatment or
  caring for a family member receiving medical
  treatment of over 90 days which precludes them
  from employment or program participation
• Participant is deceased
• Youth is in foster care and has been moved from
  the area

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Must be documented in case notes
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Gap In Service
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Expected To Last More Than 90 Days And Suspend
Participation In Services

• Delay before reporting to scheduled training (
  also document projected start date in service and
  training)
• Personal health/medical condition
• Caring for family member with health/medical
  condition
• Temporary move from area (National Guard, etc.)

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All Gaps Must Have Detailed Case Note Documenting
Reason For Gap And Client Intention To Return

• No longer than 180 consecutive days
• May document 1 additional gap while showing
  efforts to resolve issues
• Must carefully document reason for each gap and
  client intention to return

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Now Lets Look at the Changes to Performance
Measures for Youth and Oklahoma Service Link
Requirements
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Youth Lifelong Learning(Common Measures)

• Placement in Employment, Education or
  Training
• Attainment of a Degree/Certificate
• Literacy/Numeracy Gains
• (These measures include all youth , no
  distinction between older and younger youth)

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Placement in Employment or Education

• Of those not in post-secondary ed, employment or
  the military at participation
• Number of those in employment or the military or
  enrolled in post-secondary ed and/or advanced
  training in the
• 1st quarter after exit
• Divided by
• The number of exiters

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Common Measure Specifics
Placement in Employment or Education

• Individuals in Secondary School at Exit are now
  Included in this measure
• Wage records and supplemental data may be used to
  verify employment (including the military)

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Employment and Military Service May Be Based on
UI Wage Records or Supplemental Data.Includes
Only the First Quarter After Exitthere Is No
Concept of Retention or Earnings Change for Youth
Measures
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Oklahoma Service Link Entry Important To This
Measure
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First Quarter After Exit Outcome(Use Exit
Warning Report Or Report 8)
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Wages Are Automatically Added And Will Validate
Employment Outcome
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Attainment Of Degree Or Certificate

• Of those enrolled in education at participation
  or any time during the program
• Number attaining a diploma, GED or certificate by
  the end of the 3rd quarter after exit
• Divided by
• The number of exiters

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Attainment Of A Certificate Or Degree
Common Measure Specifics

• Individuals in Secondary School at Exit are now
  Included in this measure
• Definition of certificate has been clarified
• Includes degrees or certificates awarded by
  tribally-controlled universities or colleges

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Education Refers To Secondary, Post Secondary,
Adult Ed Or Any Other Organized Program Of
StudyOutcome Can Be Obtained During
ParticipationDiploma Is Any Credential The
State Education Agency Accepts As Equivalent To A
High School Diploma
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Defining Certificate A Certificate Is Awarded
In Recognition Of Attainment Of A Measurable
Technical Or Occupational Skill Necessary To Gain
Employment Or Advance Within An Occupation!
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Awarding Institutes May Include

• Institute of Higher Education
• Professional, industry or employer organization
• Registered apprenticeship program
• Public regulatory agency
• Program approved by Dept. of Veteran Affairs
• Office of Job Corps
• Indian Tribe Higher Education Institution

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A Certificate Is Not..

• Generic Pre-employment And/Or Work Readiness
  Skills Certificates
• Or
• LWIB Generated Certificates!

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Oklahoma Service Link Entry Important To This
Measure
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Outcome Is Entered After Exit (Use Exit Warning
Report Or Report 8)
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Literacy Or Numeracy Gains

• Out Of School Youth Who Are Skills Deficient Only

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Literacy Or Numeracy Gain

• Of Those Out-of-school Youth Who Are Basic Skills
  Deficient
• The Number That Have Increased One Or More
  Educational Functioning Levels Divided By The
  Number That Have Completed A Year In The Program
  Plus The Number That Exit Without Completing A
  Year.

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Enrollment Date (1st Program Service) Starts The
Clock Ticking
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Participants Must Be Pre-tested Within 60 Days Of
Participation Date Participants Must Be
Post-tested By The End Of 1 Year Of
ParticipationThe Same Test Must Be Used For Pre
And Post Testing
Guidelines All Out-of-School Youth Must be Tested
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Pretest Administered Up To 6 Month Prior To
Participation May Be Used As Long As Scores Are
AvailableIndividuals With Disabilities Are Not
Excluded And Must Be Accommodated
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If The Individual Is Still Deficient After One
Year They Should Continue To Receive Services
Enabling Them To Increase Their Basic
SkillsThese Individuals Will Be Post-tested And
Included In The Measure At The End Of The Second
Year Only If They Complete A Full Second Year In
The Program.Out-of-school Youth Not Tested
Skills Deficient Are Excluded
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Oklahoma Service Link Entry Important To This
Measure
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